ApproveThis manages your Ubiqod Integration approvals.

When Paperwork Meets Physical World

Let’s get real: approvals suck. They’re the traffic jam of business operations. Now imagine your team waiting days to greenlight a maintenance request while a machine gathers dust, or field crews stuck waiting for HQ to approve site changes. This is where combining ApproveThis (your approval sheriff) and Ubiqod (your IoT and QR code tracker) turns “hurry up and wait” into “done and moving.”

Ubiqod handles the physical layer – tracking assets, capturing field data via QR codes or IoT devices. ApproveThis manages the decision layer – routing requests, enforcing rules, getting shit signed off. Together through Zapier, they bridge the gap between what happens in the field and what gets approved in the boardroom. No more lost paperwork. No more “I thought you handled it.”

Why This Combo Works for Mid-Sized Companies

Companies between 50-5,000 employees hit a sweet spot: complex enough to need structure, agile enough to hate bureaucracy. Here’s where this integration shines:

• No more license headaches: Approvers don’t need Ubiqod logins. Contractors approve maintenance requests via email. Clients sign off project changes without getting added to your IoT platform.
• Physical → Digital Handshake: QR code scans trigger approvals. Button presses in warehouses auto-create requests. Approved decisions auto-update field systems.

Real-World Use Cases (Not Fluff)

1. IoT Buttons That Actually Do Something

The Zap: Ubiqod IoT button press → ApproveThis request → Approval/Denial → Update Ubiqod.

Who Needs This: Manufacturing plants, logistics hubs, facilities teams.

Picture this: A warehouse worker finds a faulty forklift. They smash an IoT button mounted nearby. Ubiqod registers the press. Zapier fires this to ApproveThis, which:

• Routes to maintenance manager (email/Slack)
• Checks repair budget against thresholds
• Auto-approves if under $500, escalates if over

Approved? Ubiqod automatically logs the repair request in their system. Denied? Maintenance lead gets a comment field to explain why. All without the worker leaving the warehouse floor.

2. QR Codes That Actually Track Decisions

The Zap: ApproveThis request starts → Ubiqod generates QR tracker → Attach to request.

Who Needs This: Construction firms, equipment rental companies, healthcare orgs.

Example: A hospital’s IT team needs to approve new medical device deployments. Each request in ApproveThis auto-generates a Ubiqod QR code. Field techs scan the code during installation, which:

• Updates Ubiqod with timestamp/location
• Feeds data back to ApproveThis audit trail

No more “Was this MRI machine approved? When? By whom?” The QR code ties the physical asset to its digital approval papertrail.

3. Sites That Only Exist If Approved

The Zap: ApproveThis approval → Ubiqod creates geofenced site.

Who Needs This: Telecom companies, utility providers, event planners.

Scenario: A telecom needs to deploy a new cell tower. Regulatory approval comes through ApproveThis (legal team → city liaison → CFO). Once approved:

• Ubiqod auto-creates a site with GPS coordinates
• Field crews get QR-based checklists
• IoT sensors monitor post-installation metrics

No approval? The site doesn’t exist in Ubiqod. Prevents rogue deployments.

Setup: Less Time Than a Coffee Break

For the IoT button → approval flow:

1. In Zapier, choose Ubiqod’s “Button Pressed” trigger
2. Connect to ApproveThis’ “Create Request” action
3. Map Ubiqod’s data (location, press type) to approval fields
4. Set up approval rules in ApproveThis (thresholds, escalations)

Total setup time: 9 minutes. Less if you’ve used Zapier before.

Why Teams Actually Care

Operations Managers

Get alerts when high-priority buttons are pressed (machine downtime, safety incidents). Use ApproveThis’ real-time dashboards to see approval bottlenecks. Vacation delegation means critical requests don’t stall because someone’s at lunch.

IT Directors

Stop being the approval middleman. When Ubiqod’s QR codes track device deployments, ApproveThis automatically routes warranty approvals to vendors. License calculations ensure only approved software gets installed.

Procurement Teams

Auto-approve repeat orders under $1k via calculated fields. Require 3 bids for anything over $5k. Approved POs automatically generate Ubiqod trackers for shipment monitoring.

The Cool Features You’ll Actually Use

Beyond basic approvals:

• Approval Thresholds: Auto-approve small expenses. Escalate big ones. No human needed until money’s at risk.
• Calculated Fields: “If repair cost > $800 AND downtime > 2hrs, route to VP.” Math does the thinking.
• Vacation Coverage: Approvers OOO? Requests bounce to their deputy. No “waiting for Janice” memes.

Bottom Line: Approval Guardrails, Not Gates

This integration isn’t about adding more process – it’s about making existing processes actually work. Ubiqod handles the physical tracking. ApproveThis handles the decision audit trails. Together, they ensure that approvals accelerate operations instead of stalling them.

For companies scaling past 100 employees, this combo solves two growing pains:

• Field teams get real-time approvals without email chains
• HQ maintains control without micromanaging

Next Steps (No Sales BS)

If you’re using Ubiqod and still handling approvals via email: Register for ApproveThis’ free trial. Connect it in Zapier. Build one automation. See how much time you save.

If you’re managing 50+ approval processes monthly: Book a 15-minute demo. We’ll show how construction firms cut approval delays by 70% using these workflows.