ApproveThis manages your Hoops Integration approvals.

When Approval Chaos Meets Order

Let’s cut the corporate fluff. You’re here because your approval processes are stuck in 1998 while your team’s trying to work in 2024. Between juggling Hoops jobs and chasing down sign-offs, you’re losing hours better spent on actual work. That’s where ApproveThis comes in – think of it as the traffic cop for your approvals, working seamlessly with Hoops through Zapier.

We’re not talking about another “synergy” buzzword combo. This integration is about hard numbers: 62% faster approvals according to our customers in the promotional products space. Real impact for teams tired of playing email tag with external vendors and internal stakeholders.

Why This Combo Doesn’t Suck

Hoops handles your print jobs and client workflows like a champ. ApproveThis handles the bureaucratic sludge that slows them down. Together? They automate the crap you hate doing:

For the “Show Me the Money” Crowd

Print shops using both platforms report 23% fewer missed deadlines from approval bottlenecks. How? Automatic job creation in Hoops the moment an estimate gets approved – no more manual entry errors from tired account managers.

For the Control Freaks (We See You)

Set approval thresholds so that $500 t-shirt orders auto-approve, while $50k trade show packages route to the exec team. All while keeping clients in the loop through email approvals – no Hoops license required for them.

The Hidden Superpower

When your production manager’s on vacation, ApproveThis automatically reroutes approvals without missing a beat. Meanwhile Hoops keeps tracking job statuses like nothing changed. No more “Sorry, Greg’s in Bora Bora” delays.

Real-World Use Cases That Don’t Put People to Sleep

1. From “Approved” to Production in 60 Seconds

The Problem: Your sales team closes a rush order for branded USB drives, then spends half a day manually creating Hoops jobs and chasing approvals.

The Fix: Connect ApproveThis to Hoops via Zapier so every new approval request auto-generates:

• Detailed production tickets in Hoops
• Client-facing order summaries
• Pre-filled vendor purchase requests

Who wins: Promotional product companies handling 100+ monthly rush orders. Cut the “Where are we on this?” emails by 40%.

2. Approval Chains That Actually Work

The BS Moment: Your ops team creates a complex multi-vendor job in Hoops, then plays CC tag with six approvers across departments.

The Adult Solution: Auto-trigger ApproveThis workflows from Hoops jobs that:

• Require sequential approvals (legal first, then finance, then production)
• Apply conditional rules (“If job exceeds $25k, add CFO approval”)
• Update Hoops job status in real-time after each approval

Real impact: One screen printer eliminated 17 approval-related delays per month on custom packaging jobs.

3. Client Onboarding Without the Paperwork Tsunami

The Nightmare: New client approved a huge order, but their details are stuck in email threads instead of Hoops.

The Clean Fix: When ApproveThis finalizes a new client contract approval:

- Auto-create Hoops customer profiles
- Sync approved branding specs
- Set up preferred vendor lists

Who cares: Teams onboarding 50+ new clients monthly. Reduced data entry errors by 68% in beta tests.

Setting This Up Without Calling IT

1. Zapier Connection: Log into Zapier, connect both Hoops and ApproveThis (takes 2 minutes)
2. Pick Your Trigger: “New Hoops Job” or “Approval Request Created”
3. Map Critical Fields: Job specs → approval details, client contacts → approver lists
4. Test With a Real Order: Start with rush orders under $1k to refine the flow

Pro Tip: Use ApproveThis’ calculated fields to auto-flag jobs needing special approvals based on Hoops data – like substrates requiring vendor certifications.

Department-Specific Wins

Sales Teams

Stop promising delivery dates you can’t guarantee. When ApproveThis auto-creates Hoops jobs upon approval, your sales reps get real-time production timelines before making promises.

Production Managers

Finally get complete job specs upfront. Approval workflows that require all artwork files and material specs before routing to your team. No more chasing down details mid-production.

Finance Teams

Auto-apply approval rules based on Hoops job costs. $10k orders get one approval path, $100k jobs trigger executive review – all while syncing back to Hoops for audit trails.

Client Success

External approvers get email updates without Hoops access. Clients see status changes in plain English, not your internal job codes.

The Unsexy Stuff That Actually Matters

- Vacation Coverage: ApproveThis automatically reassigns approvals when Hoops shows someone’s OOO
- Compliance Made Less Awful: Every approval decision time-stamped in both systems
- Client-Friendly Without the Headache: External partners approve via email while internal teams use the ApproveThis dashboard

When to Call It Quits (On Manual Approvals)

If your team experiences any of these:
• “Where’s the approval for the Jones job?” daily interrogations
• Clients complaining about approval lag times
• Production delays because someone didn’t check their Hoops notifications

It’s time to stop pretending spreadsheets and email threads are working. The combo of ApproveThis + Hoops via Zapier isn’t about being fancy – it’s about eliminating the crap that makes people hate process work.

Book a 15-minute demo to see how it works, or start a free trial if you’re ready to kill approval delays today.