ApproveThis manages your Formsquash Integration approvals.

When Forms Meet Approvals: Why This Combo Slaps

Let’s get real: forms are the necessary evil of business processes. They’re how you collect purchase requests, client onboarding details, budget approvals – you name it. But here’s where it gets messy: getting those submissions actually approved. That’s where most companies face the same three problems:

• Forms get lost in inboxes (cc’d approvers? good luck)
• Manual routing = human error (finance team gets the HR form? Classic.)
• Zero visibility (Who’s holding things up? No clue.)

ApproveThis fixes this by adding structure to the chaos. Connect it to Formsquash via Zapier, and suddenly every form submission kicks off an approval chain that’s actually trackable. We’re talking:

• Auto-routing to the right people (or teams)
• Real-time status updates (no more “did you get my email?”)
• Approvals that happen via email (no new logins for approvers)

For companies between 50-5,000 employees? This isn’t just “nice to have.” It’s how you stop wasting 12 hours a week chasing down signatures.

What Formsquash Does (And Where ApproveThis Takes Over)

Formsquash is your form data catcher. It’s great at:

• Collecting submissions from any web form
• Sending instant notifications when someone submits
• Storing data so you can reference it later

But here’s the catch: collecting data ≠ getting decisions made. That’s where ApproveThis steps in. Think of it as the traffic cop for your form data:

• New employee equipment request form? Routes to IT, then finance if over $500
• Client contract change? Legal gets it first, then the account manager
• Vacation request? Auto-approves if PTO balance exists, else escalates

The kicker? Approvers don’t need a Formsquash login. Huge for external partners or clients who just need to say yes/no.

Real-World Use Cases (No Fluff, Just Results)

HR Teams: Onboarding Without the Paper Avalanche

Scenario: New hire submits their equipment form. Old way? HR forwards to IT, IT picks items, forwards to finance, finance approves budget…or loses it.

With ApproveThis + Formsquash:

• Form submission → Auto-check if request is under department budget
• Under $1k? Auto-approved via threshold rules
• Over $1k? Routes to CFO + IT director (in parallel)
• Both approve? Order placed automatically via Zapier

HR gets 23% faster onboarding (actual client result), approvers spend 6 minutes/week instead of 45.

Finance Teams: Budget Requests That Don’t Suck

Every department thinks their budget ask is urgent. Finance teams drown in spreadsheets.

Fix:

• Department heads submit Formsquash requests
• ApproveThis checks historical spend (calculated fields)
• Over 10% increase? Requires VP sign-off + 2 finance approvers
• All approvals logged for audit trails

Result: 80% of requests get resolved in <48 hours, fraud attempts drop (transparency does that).

Operations: Procurement That Doesn’t Require a PhD

Field teams need supplies ASAP. But purchasing rules exist for a reason.

How it works now:

• Field tech submits form for emergency purchase
• ApproveThis pings ops manager + accounting
• If manager approves but accounting rejects, it escalates to COO
• All decisions timestamped (no “I didn’t see it” excuses)

Outcome: Emergency purchases get approved 3x faster, but compliance stays at 100%.

Setting This Up Without Losing Your Mind

Good news: You’re not building the space shuttle. Here’s the basic flow:

1. Connect Formsquash to Zapier: Use their API (it’s easier than it sounds)
2. Trigger on new submissions: Pick which forms kick off approvals
3. Map form fields to ApproveThis: Dropdown in form = approver group in ApproveThis
4. Set escalation rules: “If no response in 24h, notify manager”

Pro tip: Start with one form type (like PTO requests). Test it with a small team. Scale once you’ve nailed it.

Why This Beats “Just Using Email” (Or Other Tools)

Email approvals are the Wild West. ApproveThis adds sheriff vibes:

• Vacation coverage: Out of office? Approvals shift automatically
• Calculated fields: “If total > $5k, add CFO step” (no manual checks)
• Audit trails: Full history for compliance nerds

Compared to other tools? We don’t make approvers learn new software. They get an email. Click approve. Done.

Teams That Win the Most (And What They Gain)

IT Teams

Problem: Every software purchase request is a fire drill.

Fix: Formsquash captures needs → ApproveThis checks license availability + budget → routes to CTO if open-source vs. proprietary debate needed.

Client-Facing Teams

Problem: Clients demand change orders, but internal approvals lag.

Fix: Client submits form → ApproveThis notifies project manager + legal → Both approve → Client gets auto-update via Zapier.

Compliance Teams

Problem: Proving that approvals followed SOP.

Fix: Every step logged with timestamps + approver comments. Exportable reports for auditors.

Bottom Line: This Isn’t Just Automation

It’s about making decisions happen faster without the drama. ApproveThis + Formsquash via Zapier is how mid-sized companies punch above their weight.

Ready to stop herding cats? Register for ApproveThis or grab a demo. We’ll show you how to set up your first workflow in 14 minutes flat.