ApproveThis manages your Rezdy Integration approvals.

When Booking Management Meets Approval Automation

Let's get real: managing tour bookings and activity reservations is like herding cats during a fireworks show. Between last-minute changes, group discounts, and vendor confirmations, Rezdy users need more than just a booking system - they need guardrails. That's where ApproveThis comes in, like a bouncer for your business processes.

While Rezdy nails the booking management game, it's not built to handle the "yes/no/maybe" decisions that happen after someone clicks "reserve." ApproveThis adds that missing layer of control without slowing things down. Together through Zapier, they create a safety net that lets your team move fast without tripping over approval bottlenecks.

Why This Combo Works for Mid-Sized Companies

If you're managing 50-5,000 employees across multiple locations or departments, you've likely got two problems: too many people needing to sign off on things, and not enough visibility into who's approved what. This integration solves both by:

• Auto-creating approval tasks when bookings hit specific conditions
• Keeping decision-makers out of Rezdy (where they don't need to be)

Tour operators using Rezdy can finally stop playing phone tag with finance teams about group discounts. Activity companies can instantly flag high-risk bookings for manager review. All while keeping external partners in the loop without giving them Rezdy logins.

Real-World Scenarios That Actually Matter

1. The Instant Approval Fire Drill

Picture this: A corporate client wants to book 20 kayak tours next week with a 15% bulk discount. Rezdy captures the order, but your policy requires finance approval for discounts over 10%. With the integration:

1. Rezdy triggers a Zapier workflow on the new order
2. ApproveThis automatically:
- Checks the discount percentage
- Routes to Finance Director if threshold is crossed
- Adds calculated fields showing potential revenue impact

The finance team gets an email they can approve/reject in one click. No login required. If they don't respond in 4 hours? The request escalates to the CFO automatically.

2. The Customer Notification Game-Changer

Most operators wait until full approval to update customers - which means radio silence when things get stuck. Connect the "request approved/denied" trigger from ApproveThis to Rezdy's customer records, and you'll:

- Auto-send status emails through Rezdy's system
- Update booking notes with approval timestamps
- Trigger follow-up actions based on approval outcomes

Example: A whale watching company automatically informs customers when their chartered boat request gets final Coast Guard clearance approval, including updated safety guidelines.

3. The Change Order Time Saver

When existing bookings get modified (which they always do), ApproveThis handles the re-approval process without manual oversight. A bike tour company uses this to:

- Flag route changes needing safety officer sign-off
- Require manager approval for vehicle substitutions
- Track all modifications in an audit trail

Setting This Up Without Losing Your Mind

Here's the beautiful part - you're not building some custom API integration. With Zapier in the middle, it's all point-and-click:

1. Connect Rezdy to Zapier (existing users can authenticate here)
2. Choose your trigger (new order, updated order, etc.)
3. Map key Rezdy data to ApproveThis fields
4. Set approval rules/thresholds in ApproveThis
5. Test with a live booking

Pro tip: Use ApproveThis' calculated fields to auto-flag bookings that need special attention. For example: "If group size >50, require safety manager approval + insurance check."

Who Actually Benefits in Your Company

Operations Teams

Stop being the messenger between booking agents and department heads. Auto-routed approvals mean:
- Faster equipment reservations
- Instant vendor purchase approvals
- Automated staff scheduling sign-offs

Customer Service

Give reps real-time approval statuses without switching apps:
- See if discount requests are pending/approved
- Check safety compliance statuses
- Share approval ETAs with customers

Finance Departments

Finally get control over:
- Bulk discount approvals
- Deposit exceptions
- Vendor payment authorizations
All tied directly to specific Rezdy bookings.

Features You'll Actually Use

Beyond basic approvals, ApproveThis brings:

Approval Thresholds: Auto-approve small discount requests but flag larger ones. Perfect for franchise operations with location-specific rules.

Vacation Coverage: No more "Out of Office" approval black holes. Delegates automatically get requests when primary approvers are unavailable.

Mobile-Friendly Approvals: Managers can review/approve complex bookings from their phones, with all relevant Rezdy data attached.

The Bottom Line for Rezdy Users

If you're still handling approvals through email chains or Rezdy workarounds, you're leaving money on the table. This integration helps:

- Reduce booking confirmation time by up to 80%
- Eliminate discount approval errors
- Provide audit trails for compliance
- Improve customer comms during approvals

Best part? Approvers don't need Rezdy licenses. External vendors, part-time staff, or senior execs can all participate in workflows without cluttering your Rezdy seat count.

Next Steps That Don't Suck

If you've made it this far, you're either really bored or actually need this solution. Let's avoid the typical sales dance:

1. Grab a free ApproveThis trial (no CC needed)
2. Check existing Rezdy Zaps
3. Build one simple workflow today
4. Demo it to one team tomorrow

Or if you'd rather have someone walk you through real-world examples, book a 15-minute demo. We'll show how other tour operators are using it, steal their best ideas, and get you running before your next coffee break.