ApproveThis manages your Cartegraph Integration approvals.

Why Force Your Team to Choose Between Speed and Compliance?

Let’s cut to the chase: Cartegraph is where your organization tracks infrastructure, manages work orders, and plans budgets. ApproveThis is where decisions actually get made. When you connect these two through Zapier, you’re not just automating paperwork – you’re building guardrails for better decisions without slowing down field crews, finance teams, or department heads.

What Happens When Approval Logic Meets Asset Intelligence

Cartegraph tells you a storm drain needs replacement. ApproveThis ensures the right person signs off on the $15K expense before the work order goes live. Together, they solve the "who approved this?" problem that keeps auditors up at night. For local governments, universities, or any team managing physical assets, this integration turns approval bottlenecks into a checklist that happens automatically.

Real-World Use Cases That Don’t Suck

We’ll skip the fluff and show how this actually works for teams tired of chasing down signatures:

1. “Why Is There a Pothole Repair Request From a Park Bench?” (Validation Workflow)

Scenario: A field crew submits a new pavement defect record in Cartegraph. Your public works director gets an ApproveThis request via email with photos, location data, and cost estimates. They approve it in two clicks – no logging into Cartegraph required.

How it works: Cartegraph’s “record created” trigger → ApproveThis auto-generates a request with mapped data (location, photos, priority) → Approvers get email/Slack alerts → Approved? Cartegraph work order auto-updates.

2. “The Tree Trimming Budget Can’t Cover Your 500-Mile Road Trip” (Budget Enforcement)

Scenario: A university facilities team requests $8K for emergency tree removal. ApproveThis checks Cartegraph’s remaining FY budget via Zapier, routes it to the groundskeeper (if under $10K) or CFO (if over). No more overspending because “the system didn’t warn us.”

Secret sauce: ApproveThis’ calculated fields pull Cartegraph’s budget data → Conditional routing sends high-cost requests up the chain → Approved spend auto-updates Cartegraph’s financial records.

3. “We Contracted a Snowplow Vendor Without Checking Their Insurance” (Compliance Safeguard)

Scenario: A new vendor record gets added in Cartegraph. ApproveThis pings procurement to attach COI documents, routes to legal, then notifies Cartegraph to mark the vendor as “approved.” All before the first invoice is cut.

Why it matters: Field teams keep moving, legal gets audit trails, and nobody has to explain why an unvetted contractor got paid $30K.

Setting This Up Without a PhD in Zapier

Here’s the 4-step process even your least tech-savvy department head can follow:

1. Trigger: Pick a Cartegraph event (new record, update, etc.)
2. Filter: Add Zapier filters to only handle high-priority/cost items
3. Action: ApproveThis creates a request with mapped Cartegraph data
4. Post-Approval: Update Cartegraph status/logs automatically

Pro tip: Use ApproveThis’ approval thresholds to auto-approve minor repairs under $1K while flagging big spends for review.

Department Breakdown: Who Actually Benefits?

Public Works Directors: Stop playing phone tag about why a pothole fix is delayed. Approvals happen in < 24hrs with full context from Cartegraph.

Finance Teams: Budget checks happen before approval, not during month-end close. See ApproveThis’ dashboard for pending spends impacting Cartegraph’s forecasts.

Facility Managers: Ever had a contractor start work without signed change orders? Now Cartegraph work orders stay locked until ApproveThis says otherwise.

The License Hack Your CFO Will Love

Here’s the kicker: Approvers don’t need Cartegraph logins. Your state DOT reviewer, external engineer, or board member approves via email/Slack. They click “Approve,” Zapier updates Cartegraph, and nobody has to explain shared passwords. (Yes, this actually complies with IT policies.)

“What If Someone Tries to Approve a $1M Spend From the Golf Course?”

ApproveThis handles this with:

• Sequential approvals: Field supervisor → City engineer → Controller
• Delegation: Auto-reassign approvals when someone’s OOO
• Audit trails: Every decision timestamped with comments

Meanwhile, Cartegraph maintains the asset history – no more guessing who authorized what.

Ready to Stop Being a Human Routing Bot?

If your team spends more time chasing approvals than actually maintaining assets, this integration isn’t just nice – it’s non-negotiable. ApproveThis works where your team already is (email, Slack, Microsoft Teams) while keeping Cartegraph’s data pristine.

Next steps:

1. Register for ApproveThis (free 14-day trial)
2. Create your Zapier connection
3. Use Cartegraph’s API docs to map critical fields

Or just book a demo and we’ll show how a mid-sized city cut approval delays by 83% in 6 weeks. No sales jargon, just a screen share and real examples.