ApproveThis manages your Transcribe Integration approvals.

Let’s cut to the chase: approvals suck. Chasing down signatures for transcriptions? Even worse. But what if your legal team could approve deposition recordings while your media team automatically transcribes approved interviews – all without sending a single “per my last email” follow-up?

That’s what happens when you connect ApproveThis and Transcribe through Zapier. We’re talking about turning “approve this audio file” from a week-long email chain into a three-click process. Keep reading to see how this combo solves real problems for teams drowning in audio files and approval requests.

Why This Integration Doesn’t Just “Work” – It Actually Solves Sh*t

ApproveThis handles the decision-making bureaucracy. Transcribe converts speech to text. Together via Zapier, they create closed-loop systems where approvals trigger actions and completed work triggers new approvals. No more:

• Legal teams waiting on transcribed NDAs before contract reviews
• Media producers guessing which raw interviews are cleared for editing
• Compliance officers manually cross-checking approved audio against transcripts

The Nerd Stuff (Made Simple)

When a transcription finishes in Transcribe, Zapier can:

1. Create an approval request in ApproveThis for quality review
2. Route it to the right people based on project/client/dollar thresholds
3. Auto-archive rejected transcripts or push approved ones to your CMS

And when ApproveThis approves an audio file? Zapier automatically:
1. Sends it to Transcribe
2. Tags it with metadata from the approval
3. Notifies stakeholders when the transcript’s ready

Real Teams Using This Right Now

Legal Departments: Stop Playing Telephone with Recordings

Imagine a law firm where:

- Associates upload client call recordings to ApproveThis
- Partners approve/deny via email (no Transcribe logins needed)
- Approved files auto-transcribe into depo summaries
- Denied files get flagged for associate review

Bonus: Approval thresholds auto-approve sub-30 minute files for junior associates. Partners only see what matters.

Media Companies: Edit Faster, Not Harder

A production studio uses this integration to:

- Auto-transcribe all raw interview footage
- Route transcripts to ApproveThis for producer approval
- Approved text gets time-coded into editing software
- Rejected transcripts trigger reshoot requests

Result: Editors start working 2 days earlier. No more “We can’t use that quote – legal hasn’t cleared it yet.”

Setting This Up Without an IT Degree

If you can use Gmail, you can build this Zap:

1. Log into Zapier
2. Choose “New Request” trigger from ApproveThis
3. Select “Transcribe Audio” action from Transcribe
4. Map approval metadata to Transcribe fields
5. Test with a low-stakes file (like your last team meeting)

Pro tip: Use ApproveThis’ calculated fields to auto-approve files under 10MB or from trusted users.

Why Your CFO Will Actually Smile

ApproveThis approvers don’t need Transcribe licenses. That’s huge when working with:

- External clients reviewing transcripts
- Executives who only approve high-risk files
- Contractors handling sensitive recordings

Translation: You’re not paying for 50 Transcribe seats just so the legal team can click “Approve” once a week.

But Wait – There’s Actual Substance Too

This integration isn’t just about moving files around. ApproveThis adds:

- Approval groups: Need 3 doctors to approve a medical transcript? Done.
- Vacation coverage: Out-of-office approvers auto-reassign requests.
- Real-time tracking: See where every transcript is – approved, in progress, or stuck in legal limbo.

When to Use This (And When Not To)

This integration works best for:
- Teams handling 50+ audio files/month
- Industries where approval chains matter (legal, healthcare, finance)
- Companies using Transcribe for mission-critical transcripts

It’s overkill if:
- You approve 2-3 files weekly
- All approvers already have Transcribe logins
- Your approval process is “Shoot Sarah a Slack message”

The Bottom Line

ApproveThis + Transcribe via Zapier isn’t about being flashy – it’s about eliminating these conversations:
“Did you approve the transcript?”
“I thought you did!”
“It’s not in Transcribe.”
“Check your spam folder.”

Instead, you get a system where approved files move forward and rejected ones get flagged – no human babysitting required.

Do This Next

1. Register for ApproveThis (free 14-day trial)
2. Connect your Transcribe account in Zapier (takes 8 minutes)
3. Set up one approval workflow (start with expense report audio approvals)

Or, if you’d rather see it live: Book a 15-minute demo. We’ll show how a media company cut approval delays by 73% using these exact steps.