ApproveThis manages your VacationLabs Integration approvals.

Why Approval Automation Matters for Travel Companies

Let's be real - running a tour operator or travel agency means juggling a thousand details while customers wait for confirmations. VacationLabs handles your bookings, but approvals? Those still get stuck in email chains, spreadsheets, or worse, someone's mental "I'll get to it later" pile. That's where ApproveThis comes in. Connect these two through Zapier, and you've got a system that automatically routes booking changes, cancellations, and customer requests to the right people - without license headaches or manual work.

How This Combo Works (Without the Tech Jargon)

ApproveThis acts like your approval traffic controller. Whenever specific events happen in VacationLabs - new booking, cancellation, reschedule - Zapier instantly creates an approval request. Your team gets notified via email or dashboard, reviews the details, and clicks approve/reject. The kicker? Approvers don't need VacationLabs logins. Perfect for involving external partners or executives who shouldn't have full system access.

Real Use Cases That Actually Matter

1. New Bookings That Need Eyes On

Picture this: A family books a $15k safari through your VacationLabs-powered site. Your Zapier integration automatically pings the sales manager, finance lead, and operations team in ApproveThis. Finance checks credit terms, ops confirms guide availability, everyone approves in one thread. No missed emails, no "Who's handling this?"

2. Cancellations Without Refund Disasters

Customer cancels a group tour 48 hours out? The integration triggers an approval request with cancellation fees calculated automatically via ApproveThis' fields. Your team approves partial refunds based on pre-set thresholds, accounting gets notified instantly. No manual math, no policy violations.

3. Rescheduling Made Less Painful

When dates change, ApproveThis can route requests based on new dates. Reschedule to peak season? Auto-flag for revenue manager review. Off-season shift? Maybe auto-approve under certain conditions. You set the rules once, it handles the edge cases.

4. High-Value Inquiries That Shouldn't Go Cold

Corporate travel inquiry hits your VacationLabs contact form. Instead of getting lost in a shared inbox, ApproveThis creates a task for your sales director with client details pre-filled. They assign it to an account exec right from the approval email. Lead response time drops from days to hours.

Features Your Team Will Actually Use

ApproveThis isn't just another approval tool. It's built for scenarios exactly like yours:

• Approval Thresholds: Auto-approve changes under $500? Escalate cancellations over 10 seats? Set it once.
• Vacation Coverage: Approver out rafting the Colorado? Requests automatically reroute to their backup.
• Mobile-Friendly: Approve from the airport lounge between flights. No app install needed.

Who Benefits (Besides Your Sanity)

Operations Teams

Stop playing phone tag with guides and hotels. Get clear approve/deny decisions with all context in one place. Use calculated fields to automatically check guide-to-guest ratios against bookings.

Finance Departments

Embed approval rules right into booking workflows. Auto-flag bookings needing deposits, trigger payment reminders upon approval, sync with your accounting stack.

Sales & Partnerships

External agents making bookings? Let them submit requests through VacationLabs, route to internal teams via ApproveThis. No shared logins, no permission mess.

Setting This Up Without an IT Degree

Connect VacationLabs to ApproveThis in Zapier in about 15 minutes:

1. Pick your trigger (new booking, cancellation etc.) in VacationLabs
2. Map key data points to ApproveThis fields (booking ID, amounts, dates)
3. Set approval rules (who approves what, thresholds, escalations)

Pro tip: Start with one workflow like new bookings. Once that's smooth, add cancellations or reschedules.

Common Questions (That We Know You Have)

"What if approvers don't use VacationLabs?"

That's the point. ApproveThis shows them only what's needed - booking details, customer notes, payment terms. No training on a whole new system.

"Can we track who approved what?"

Every decision is logged with timestamps and comments. Audit trails are automatic.

"What about edge cases?"

Set up conditional workflows. High-value booking from new market? Add extra approval steps. Repeat customer? Maybe skip some.

Why This Isn't Just Another Integration

Most approval tools make you force everyone into their system. ApproveThis meets people where they are - email inboxes, existing tools, mobile browsers. For travel companies dealing with last-minute changes and external partners, that flexibility is everything.

Ready to Stop Chasing Approvals?

If you're managing more than 50 bookings a month, this integration pays for itself in saved back-and-forth time. Book a 15-minute demo to see real examples from travel companies like yours. Or just sign up and connect your VacationLabs account - we know you're busy.

Start Free Trial | Schedule Demo