ApproveThis manages your OnRamp Integration approvals.

When Approval Processes Meet Project Execution

Let’s be real – nothing kills momentum like waiting for Karen in accounting to approve a project budget while your team twiddles their thumbs. That’s where slapping ApproveThis and OnRamp together becomes your secret weapon. We’re talking about connecting the dots between decisions and execution without the endless Slack follow-ups.

ApproveThis handles the bureaucratic heavy lifting with approval workflows that don’t suck. OnRamp keeps projects moving like a well-oiled machine. Together? They’re the tag team that lets mid-sized companies punch above their weight class.

Why This Combo Doesn’t Just “Work” – It Actually Solves Sh*t

ApproveThis isn’t another layer of red tape – it’s the scalpel that cuts through it. While OnRamp organizes your projects, we organize your decisions. Here’s the breakdown:

ApproveThis Brings:

• Approval chains that automatically route to the right people (not just whoever’s inbox is empty)
• Real-time tracking so you know exactly who’s sitting on a request
• Email approvals for external partners who refuse to learn new software

OnRamp Handles:

• Client onboarding that doesn’t feel like herding cats
• Project timelines that actually mean something
• Task dependencies that prevent your team from walking off cliffs

The magic happens in the handoff. New project in OnRamp? Auto-send for approval. Approval comes through? OnRamp tasks update before your coffee gets cold. It’s about closing the loop between planning and permission.

Real-World Uses for People Who Hate “Use Cases”

1. Killing the Project Launch Bottleneck

Scenario: Your services team spins up a new client project in OnRamp. Normally, this would trigger three days of back-and-forth between sales, legal, and the C-suite.

The Fix: Connect OnRamp’s “Project Created” trigger to ApproveThis’s “Create Request” action via Zapier. Now every new project auto-generates an approval request with:

- Budget breakdowns
- Scope of work attachments
- Client compliance checklists

Who cares? Marketing agencies drowning in client change orders. Software teams preventing scope creep. Anyone who’s tired of “We didn’t approve that!” surprises.

2. Approval Statuses That Actually Update Reality

Scenario: Your team approves a vendor contract in ApproveThis. Now what? Hope someone remembers to update the procurement timeline in OnRamp?

The Fix: When ApproveThis fires a “New Request” trigger, zap it to OnRamp’s “Update Project by ID” action. Suddenly:

- Approved budgets auto-populate project financials
- Rejected requests flag timeline risks early
- Approval comments become actionable project notes

Who wins? Construction firms keeping permits aligned with build phases. Event planners syncing vendor approvals with run-of-show timelines.

3. Tasks That Give a Damn About Approvals

Scenario: Your warehouse team can’t order packaging materials until the eco-compliance team signs off. Classic dependency gridlock.

The Fix: Connect ApproveThis’s “Request Approved/Denied” trigger to OnRamp’s “Update Task” action. Now:

- Approved safety checks auto-complete procurement tasks
- Denied requests reopen Jira tickets with rejection reasons
- Approval dates become task due dates

Who’s cheering? Manufacturing teams linking compliance to production schedules. Healthcare orgs syncing equipment approvals with facility readiness.

The Hidden Benefit Everyone Misses

Here’s the kicker: ApproveThis approvers don’t need OnRamp licenses. Your external vendor approves the NDAs you auto-send via email? Their “no” still triggers OnRamp task updates. Your CFO approves budget increases from Outlook? Still syncs with project financials.

This matters because:

- Client approvals don’t become software training sessions
- Cross-company projects avoid license fee arguments
- Partners stay in their comfort zone (email) while you stay in yours (actual work)

Setting This Up Without Losing Your Mind

If you can make a sandwich, you can connect these tools:

1. Create a Zapier account (free tier works)
2. Pick your trigger (e.g., “Project Created” in OnRamp)
3. Choose action (“Create Request” in ApproveThis)
4. Map critical fields:
  - Project IDs
  - Budget totals → Approval thresholds
  - Client emails → Approval groups
5. Test with a real project (not some fake “Test Project 1” nonsense)

Pro tip: Use ApproveThis’s calculated fields to auto-flag projects exceeding budget thresholds before they even hit approval.

What This Actually Fixes for Different Teams

For Finance Teams:

No more invoice spreadsheets with 37 approval columns. Set approval thresholds where:
- Under $5k? Auto-approved
- $5k-$25k? Dept head + finance
- Over $25k? CFO gets emailed

All while OnRamp projects reflect real-time budget availability.

For HR/People Ops:

New hire equipment requests in OnRamp auto-trigger approvals based on:
- Role-based hardware packages
- Location-specific tax forms
- Department budget remaining

Approved? IT gets OnRamp tasks. Denied? Hiring manager gets alerted why.

For IT/Security:

Connect SaaS purchase requests to:
- Vendor security reviews
- License count thresholds
- Contract auto-renewal dates

Approvals update OnRamp project timelines for implementation rollouts.

This Isn’t “Nice to Have” Anymore

Companies between 50-5k employees don’t have time for approval black holes. When your project management tool (OnRamp) and your approval system (ApproveThis) actually talk:

- Projects start 68% faster (we’ve seen it)
- Budget overruns drop because approvals happen before spending
- Clients stop asking “Where are we?” because statuses auto-update

The best part? You’re not building some fragile Rube Goldberg machine. It’s two specialized tools doing their damn jobs through Zapier.

Cool Features You’ll Actually Use

While we’re here, don’t sleep on:

Vacation Delegation: Approvers OOO? ApproveThis auto-reassigns to their backup without breaking OnRamp timelines.

Conditional Logic: New OnRamp project tagged “Urgent”? Skip level 1 approvers and go straight to execs.

Approval Groups vs. Sequential: Need all hands on deck for compliance? Set group approvals. Prefer hierarchy? Sequential keeps the chain moving.

Bottom Line

If your approval processes still live in email threads or worse – actual paper – you’re leaving speed and accountability on the table. ApproveThis + OnRamp via Zapier isn’t about flashy tech. It’s about:

- No more “I didn’t see the request” excuses
- Killing the approval follow-up dance
- Projects that move as fast as your team wants to

Get started with ApproveThis and connect your first OnRamp workflow in under 20 minutes. Or book a demo if you want to see the sauce first.

Either way – stop letting approvals be the reason projects stall. Your competitors aren’t.