ApproveThis manages your Space Invoices / Apollo Integration approvals.

When Invoices Meet Approval Muscle

Let’s get real – nothing kills momentum faster than chasing signatures for invoices or purchase orders. Finance teams drown in email threads. Sales leads beg clients to review contracts. Operations managers play detective trying to track down who approved what. It’s a mess.

ApproveThis and Space Invoices (with its Apollo interface) fix this by turning document workflows into a closed-loop system. Think of it like putting your approval process on autopilot: documents get created, routed, signed, and filed without the back-and-forth circus. We’re not saying it’s magic, but your AP team might disagree.

Why This Combo Works

Space Invoices handles the heavy lifting of creating tax-compliant invoices, receipts, and contracts across 190+ countries. ApproveThis does one thing extremely well: getting the right people to say “yes” or “no” fast. Together, they solve two core problems:

• No more blind spots: See the exact status of every invoice, contract, or purchase order – from creation to approval to payment.
• Zero manual handoffs: Automatically route documents to approvers based on amount, project, or department. No spreadsheets. No “I thought you forwarded that?”

Example: A Barcelona-based SaaS company uses this integration to automatically flag any client contract over €15k for legal review. Approvers get the contract PDF directly in their email, click approve, and Space Invoices triggers the onboarding sequence. No logins. No downloads. Just done.

Three Ways This Duo Saves Your Sanity

1. Auto-Create Approval Requests for New Invoices

Here’s the play-by-play: Your ERP system spits out a vendor invoice via Space Invoices → ApproveThis instantly creates an approval task for the department head → They approve via email → Payment gets scheduled. All before your morning coffee cools.

Who needs this: Manufacturing companies dealing with 50+ weekly procurement invoices. Instead of AP staff playing middleman, approvers get notified the moment raw material orders hit their threshold. Delay time drops from 3 days to 3 hours.

2. Send Documents Without Leaving ApproveThis

New client contract needs sign-off from three stakeholders? ApproveThis routes it sequentially. Each approval triggers Space Invoices to email the updated PDF. When everyone’s signed, it auto-attaches to your CRM. Legal teams get audit trails without the papercuts.

Who needs this: Marketing agencies with clients who “forget” to review SOWs. Every approval step sends the latest version via Apollo’s templated emails. No more “I didn’t get the attachment” excuses.

3. Turn Approvals into Audit-Ready Paper Trails

When someone approves a $250k capital expenditure request, Space Invoices auto-generates a decision log with timestamps, comments, and approver IDs. These live alongside the original quote in Apollo. Finance leads can pull compliance reports in two clicks come audit season.

Who needs this: Healthcare providers and public sector teams where every decision needs a paper trail. Approval denials? Those get logged too – with reasons – to avoid future repeat requests.

Department-Specific Wins

Finance Teams: Kill Invoice Limbo

Set approval thresholds so anything under $5k auto-approves. Over that? Route based on project codes. CFOs get real-time dashboards showing cash flow impacts of pending approvals. Plus, vacation delegation means Jane in Accounting doesn’t bottleneck things while she’s trekking in Patagonia.

Operations: No More Stale Contracts

Use calculated fields to auto-flag contracts nearing renewal. ApproveThis pings legal, sends the doc via Space Invoices, and updates your contract management system once signed. Suppliers get updated PO terms without your team lifting a finger.

Sales: Faster Client Onboarding

When a new deal closes in Salesforce, Space Invoices generates the MSA. ApproveThis routes it to internal legal and the client’s procurement team. Every approval or revision updates the shared doc. Deals close 22% faster because no one’s digging through inboxes.

Setting This Up Without Losing Your Mind

Zapier’s the glue here. If you can order delivery using an app, you can connect ApproveThis and Space Invoices. Basic flow:

1. Log into Zapier, create a new Zap
2. Pick Space Invoices as the trigger (like “New Document Created”)
3. Choose ApproveThis as the action (“Create Approval Request”)
4. Map document fields to approval criteria (amount, vendor, project ID)
5. Test with a $1 test invoice. Celebrate when it works.

Pro tip: Use ApproveThis’ calculated fields to auto-set due dates. Example: Invoice due in 30 days? Set approvals to auto-deny if not reviewed in 72 hours. Late payments solved.

Why This Isn’t Just Another Integration

Most approval tools make external collaborators jump through hoops – create accounts, learn new portals, etc. With ApproveThis, your client’s CFO approves that $200k invoice via email. No login. No app download. They just click “Approve” and you’re both back to work.

Space Invoices keeps everything tied to actual documents, not just tasks. So when ApproveThis logs an approval, it’s not some abstract checkbox – it’s linked to the exact invoice PDF, contract version, or SOW. Audit headaches avoided.

Bottom Line: Approval Processes Shouldn’t Be a Full-Time Job

If your team spends more than 3 hours a week chasing approvals, you’re bleeding money. This integration isn’t about fancy features – it’s about making sure the right people can say “yes” faster. No meetings. No forwarded emails. Just clean handoffs.

ApproveThis works because it’s laser-focused on decisions, not document creation. Space Invoices (with Apollo) nails the document side. Together? They’re the last toolset you’ll need to stop approvals from derailing your growth.

Get started with ApproveThis – free for 14 days. Or book a 10-minute demo to see how it plugs into Space Invoices. Your future self (the one not chasing PDFs) says thanks.