ApproveThis manages your TapKat Integration approvals.

Let’s talk about the worst part of fundraising: chasing down approvals. You know the drill. A $10k donation comes in through TapKat, and suddenly you’re playing Slack tag with your board treasurer who’s on a silent retreat. Meanwhile, your marketing team’s sweating bullets because their sweepstakes promo can’t go live without legal sign-off. Enter ApproveThis – the approval automation tool that works with TapKat via Zapier to turn “Where’s that signature?!” into “Cool, it’s done.”

Why TapKat + ApproveThis = Fewer Headaches

TapKat’s great at handling donations and sweepstakes logistics. ApproveThis? It’s the muscle that makes sure the right people actually decide on things. Together, they solve the two biggest problems nonprofits face:

Problem 1: Money moves faster than your approval process. (Ever had to explain why a donor’s $20k is stuck in limbo because Dave from accounting was on PTO?)

Problem 2: Your team’s doing manual work that should’ve died with fax machines. (Spoiler alert: Copy-pasting data between systems isn’t “being thorough” – it’s wasting time.)

How This Plays Out in Real Life

Say you’re a mid-sized animal shelter running a TapKat sweepstakes. Here’s what doesn’t need to happen anymore:

Scenario 1: Donations Stuck in Email Purgatory

Old Way: $5k donation hits TapKat → Finance exports CSV → Email thread with 3 board members → Someone forgets to hit “Reply All” → Week-long delay.

New Way: Donation triggers Zapier → ApproveThis auto-routes to approvers based on amount → Board members approve via email in 2 clicks → TapKat automatically records decision.

Scenario 2: Marketing Gets Stuck Waiting

Old Way: Sweepstakes goes live in 3 days → Legal needs to approve promo language → Lawyer’s camping in Yosemite → Marketing misses deadline.

New Way: Campaign draft submitted → ApproveThis escalates to backup approver after 12hrs → Legal VP approves from phone → Marketing gets auto-notified in Slack.

Features That Actually Matter

This isn’t about tech for tech’s sake. These are the tools that fix specific nonprofit problems:

Approval Thresholds (AKA “Don’t Wake Me Up Unless It’s Over $10k”)

Set rules like: “Auto-approve donations under $1k, but ping the finance committee for anything above $5k.” TapKat donation amount → ApproveThis logic → Zero human babysitting.

Email Approvals for Board Members Who Still Think Excel is Cutting-Edge

Your 70-year-old board chair doesn’t need another app. They get an email, click “Approve,” and get back to their golf game. Done.

Vacation Delegation That Doesn’t Require a Ph.D. to Set Up

CFO out for surgery? ApproveThis automatically reroutes approvals to their deputy. No IT tickets. No chaos.

Who Actually Benefits (Besides Your Sanity)

Exec Teams & Boards

Real-time dashboards show which donations are pending approval, which campaigns are stuck, and where bottlenecks live. No more surprise budget meetings.

Finance Teams

Auto-archive approved requests directly to your accounting software. Auditors stop giving you side-eye.

Ops Teams

Instead of being the approval police, you’re the person who actually fixes processes. Promotion incoming.

Marketing/Events Teams

Know exactly when sweepstakes approvals clear to time your social pushes. No more guessing games.

Setting This Up Without Losing Your Mind

If you can order DoorDash, you can do this:

1. Connect Zapier to TapKat and ApproveThis (15 seconds each)
2. Pick your trigger: “New donation in TapKat” or “New sweepstakes submission”
3. Map fields: Amount → Approval threshold, Donor email → Approver group, etc.
4. Test with a $1 donation (because you’re not about to blow up production data)

Pro tip: Use ApproveThis’s Calculated Fields to auto-add processing fees to approval requests. Because math should work for you, not the other way around.

Why This Isn’t Just Another Zap

Most app integrations just move data. This one actually closes loops:

• Approvers don’t need TapKat logins: External board members? Contractors? They approve via email. No new accounts. No $50/user/month fees.
• Decisions sync both ways: Approve a donation in ApproveThis → Status updates in TapKat. Reject a campaign draft → Team gets notified in their project tool.

When You Know It’s Time to Switch

Still not sure? If any of these sound familiar, your current process is bleeding time:

→ “Wait, did we approve that $15k corporate matching gift?”
→ “The donor called asking why their receipt says ‘pending.’”
→ “Our last audit found 12% of expenses had missing approvals.”

Bottom Line

Nonprofits exist to change lives, not chase signatures. ApproveThis + TapKat via Zapier cuts approval times from days to hours, keeps everyone compliant, and lets your team focus on what actually matters.

Next steps:
1. Grab an ApproveThis trial (takes 3 minutes)
2. Book a 15-minute demo to see the TapKat integration live
3. Stop being the approval bottleneck by next Tuesday

P.S. If you’re still manually forwarding approval emails, your future self will hate you. Don’t be that person.