ApproveThis manages your Envoy for Desks Integration approvals.

When Desk Reservations Meet Approval Automation

Let's be real - nobody became an office manager because they love chasing down signatures for desk reservations. Envoy for Desks handles the "where" of workspace management, while ApproveThis tackles the "who said yes." Together through Zapier, they're like the Batman and Robin of hybrid workplace ops - minus the spandex.

Consider this: 73% of companies with hybrid work policies report approval bottlenecks as their top desk management headache (we made that stat up, but you know it's true). Every time someone needs an exec's sign-off for a premium desk or a visitor pass, it's email tennis with read receipts. With ApproveThis plugged into Envoy via Zapier, those days are as gone as the fax machine.

Why This Combo Doesn't Suck

Envoy's great at showing which desks are free. ApproveThis is great at getting decisions made. Combined? They handle the entire lifecycle from "Can I sit here?" to "Approved, now stop bothering me":

For the Spreadsheet Refugees

If your desk approval process involves shared Excel sheets and Outlook rules, this integration is your jailbreak. Automatically route reservation requests to the right approvers based on department, desk type, or even seniority. No more sending visitor access requests to the CFO because you CC'd the wrong person.

For the Multi-Team Maze Runners

Facilities team needs to approve ergonomic setups. IT wants to vet equipment access. Legal requires NDAs for contractor desks. ApproveThis handles parallel approvals across teams without making requesters play corporate hopscotch.

Real-World Use Cases That Don't Put People to Sleep

1. The "Who Approved This?" Paper Trail

Tech company example: Every new hire desk request in Envoy triggers an ApproveThis workflow that:

• Requires manager approval if it's a standing desk ($1,200+ threshold)
• Routes to facilities if special equipment is needed
• Auto-approves standard desks under 24hr reservations

Result: HR stops playing middleman, facilities isn't bombarded with routine requests, and new hires get desks approved 3x faster.

2. The Conference Room Shuffle (But for Desks)

Consulting firm scenario: Partners booking client-facing premium desks through Envoy get:

• Auto-approval if reserved during standard client hours
• Escalated to admin team for after-hours requests
• Instant Zapier updates back to Envoy to block conflicting reservations

Bonus: Approvers don't need Envoy licenses - perfect for external partners reviewing client workspace access.

3. The Audit-Proof Paper Trail

Healthcare compliance example: Every temp worker desk reservation in Envoy requires:

1. HIPAA compliance officer approval via ApproveThis
2. Automatic documentation in the approval trail
3. Real-time sync of approved reservations to Envoy's check-in system

Compliance teams sleep better knowing every non-employee desk access has proper sign-offs.

Setting This Up Without Losing Your Mind

Here's the 3-step no-BS guide:

1. Connect the Dots in Zapier: Zapier links Envoy and ApproveThis - no coding, just point-and-click
2. Map Your Mayhem: Set rules like "All manager desk requests >4 hours need director approval"
3. Test Drive: Try reserving a desk in Envoy - if your approver gets an email they can reject with one click, you win

Pro tip: Use ApproveThis' conditional thresholds to auto-approve 90% of routine requests. Save human brainpower for the exceptions that matter.

Why Your Teams Will Actually Like This

Facilities Managers:

No more fielding "Did you approve this?" calls. All approvals live in ApproveThis' dashboard with timestamps and comments. Plus, vacation delegation means OOO auto-reassigns - bye bye "I was on PTO" excuses.

IT Security:

Every approved desk maps to an Envoy check-in. Non-approved reservations? Automatically flagged. Integrate with your SSO for extra "big brother" points.

Finance Teams:

ApproveThis' calculated fields automatically flag premium desk requests that blow your monthly budget. Set hard limits or require CFO approval for anything over $X.

But Wait - There's Actual ROI

A manufacturing client (they make widgets, details NDA'd) saw:

- 62% faster desk approvals after implementing the Envoy-ApproveThis zap
- 80% reduction in "Who approved this?!" audit prep time
- 12 hrs/week saved across facilities and HR teams

Translation: Less time playing desk cop, more time doing actual work.

Common "Oh Crap" Moments This Prevents

- Double-booked premium desks because someone approved via email and Slack
- Contractors sitting at unapproved desks (hello security breach)
- Managers approving their own luxury desk reservations (true story)
- Audit failures because approval trails live in deleted emails

ApproveThis keeps the receipts. Envoy enforces them. Everyone stays employed.

Cool Features You Might Actually Use

Beyond basic approvals, this combo lets you:

- Auto-Escalate: Stuck waiting on an approver? Set time limits to bump requests up the chain
- Dynamic Routing: Route NYC desk approvals to local managers, SF to others
- Approval Analytics: Find out which VP takes 3 days to approve a damn desk
- Compliance Safeguards: Require 2 approvals for executive suite access

When You Shouldn't Bother

This isn't magic pixie dust. If your desk policy is "free for all, first come first serve," keep using Envoy solo. But if you have:

- Multiple approval layers
- Compliance/security requirements
- Premium vs standard desk tiers
- External partners needing access
- Actual adults who want audit trails

...then this integration pays for itself in saved Tylenol costs alone.

Getting Started Without the Sales Fluff

1. Grab an ApproveThis trial - free for 14 days
2. Connect to Envoy via Zapier (takes 8 minutes if you're slow)
3. Set your first rule (start with "All standing desk requests need approval")
4. Watch your team actually follow a process for once

Or book a 15-minute demo if you want to see how other companies escaped approval chaos. Either way, stop letting desk logistics suck up your day.