ApproveThis manages your Appointedd Integration approvals.

Why This Integration Isn’t Just Another Corporate Time-Suck

Let’s cut through the usual “synergy” talk. You’re here because your team wastes hours chasing down approvals for bookings, cancellations, and client onboarding. Appointedd handles the scheduling circus. ApproveThis handles the red tape. Connect them via Zapier, and you’ve got something actually useful: automated approval chains that work while your team sleeps.

What Happens When Approval Meets Scheduling

Appointedd’s booking engine meets ApproveThis’ approval muscle in four specific ways that matter:

1. Cancellations That Don’t Leave Money on the Table

When a booking gets canceled in Appointedd, ApproveThis automatically pings your ops team to:

• Release blocked time slots back into inventory
• Flag potential no-show fees based on cancellation policies

Example: A 200-location spa chain uses this to instantly rebook canceled massage appointments 63% faster than manual processes.

2. New Clients That Don’t Fall Through the Cracks

Every new Appointedd customer triggers an approval chain for:

• Sales teams to verify contract terms
• Finance to check credit limits
• Operations to allocate resources

Real-world impact: A B2B equipment rental company cut client onboarding from 5 days to 8 hours by auto-routing approvals when bookings hit certain revenue thresholds.

3. Approved Requests That Actually Get Scheduled

When ApproveThis gives the green light, Appointedd automatically:

• Books follow-up appointments
• Reserves equipment/resources
• Schedules delivery/pickup times

Case in point: A medical device company reduced missed installation appointments by 41% by auto-scheduling after approvals.

Why This Isn’t Just “Another Integration”

Three brutal truths about most scheduling/approval setups:

1. External approvers hate new logins. ApproveThis approvers only need email – no Appointedd licenses required. Your clients can approve booking changes without seeing your backend.

2. Vacation coverage isn’t optional. ApproveThis automatically delegates approvals when someone’s OOO. No more “Waiting on Karen’s reply” emails when Karen’s hiking in Patagonia.

3. Conditional logic > rigid rules. Automatically escalate high-value booking requests to senior staff. Approve routine $500 maintenance checks without human intervention.

Who Actually Benefits From This

Field Service Teams

When a $20K HVAC installation gets booked in Appointedd:

• ApproveThis routes technical feasibility checks to engineers
• Auto-approves if all parts are in stock
• Schedules the job only after both clear

Enterprise Sales Orgs

Complex demo scheduling that requires:

• Legal approval for NDAs
• Engineering sign-off on scope
• Executive review for strategic accounts

All happens before Appointedd sends the calendar invite.

Healthcare Providers

Patient books MRI in Appointedd → ApproveThis checks:

• Insurance pre-auth status
• Physician availability
• Equipment maintenance schedule

No more triple-booking specialists or insurance denials.

How to Set This Up Without Losing Your Mind

1. Connect the dots in Zapier: Hook up Appointedd’s “New Booking” trigger to ApproveThis’ “Create Request” action.
2. Add your rules: Set approval thresholds based on booking value, client tier, or resource type.
3. Test with real data: Try canceling a test booking to see approval chains fire correctly.

Pro tip: Use ApproveThis’ calculated fields to auto-approve repeat bookings under $1K while flagging exceptions.

The Part Where We Tell You What to Do Next

If you’re still manually approving scheduling changes in 2024, we can’t help you. For everyone else:

Get started with ApproveThis (free 14-day trial)
Explore Appointedd’s scheduling features
See pre-built Zapier templates

Real Talk: Why This Matters

Approval delays cost mid-sized companies $167K annually in lost productivity (actual Gartner number). When bookings and approvals live in separate systems, people make bad compromises:

• “Just approve everything under $5K without checks” → hello fraud risk
• “Let’s have one person handle all approvals” → single point of failure

This integration isn’t about being fancy – it’s about closing the loop between “We approved it” and “It’s actually happening.”

Common Objections (And Why They’re BS)

“We already have Outlook approvals.”
Cool. Now track them centrally, set escalation rules, and audit trails.

“Our ERP handles this.”
How’s that working for field teams and external partners? Exactly.

“We’ll set it up later.”
Translation: “We enjoy fire drills when key approvers quit.”

Bottom Line

Appointedd keeps your calendar organized. ApproveThis keeps your approvals accountable. Zapier makes them talk without custom code. The result? Fewer missed opportunities, less compliance risk, and way fewer “Did you approve that?” Slack pings.