ApproveThis manages your ONLYOFFICE DocSpace Integration approvals.

When Approval Processes Meet Actual Work

Lets be real: approval processes exist because someone once trusted the wrong person with a company credit card. But somewhere along the way, we turned "getting a yes" into a full-time job of chasing emails, updating spreadsheets, and explaining for the tenth time why the client needs that PDF signed by Friday.

ApproveThis fixes the bureaucratic nightmare. ONLYOFFICE DocSpace keeps teams from drowning in file versions. Together? They turn approval bottlenecks into oh, that already happened? moments. No extra software licenses for approvers. No more I thought you had the latest draft. Just decisions moving at the speed of work.

Why This Combo Works (Besides Saving Your Sanity)

ApproveThis isnt another layer of software  its the glue between your teams actual work (documents in ONLYOFFICE) and the people who need to sign off on it. Heres where the magic happens:

Document Control That Doesnt Require Micromanaging

ONLYOFFICE rooms keep projects contained. ApproveThis adds rules: Budget over $10K? Automatically loop in CFO. No more digging through Slack to figure out whos responsible.

Approvals That Dont Block Progress

Legal teams can review contracts while sales finalizes pricing in the same DocSpace room. ApproveThis handles version tracking, so everyones commenting on the right draft.

Audit Trails That Actually Explain What Happened

Every approval decision in ApproveThis timestamps who said yes/no and why. Pair that with ONLYOFFICEs version history, and even the most paranoid compliance officer cant complain.

Real-World Use Cases (Not Just HR Policy Stuff)

Use Case 1: Contracts That Dont Get Lost in Legal Limbo

Problem: Sales closes a deal, sends a contract to legal via email, then spends days checking in. Legal misses the email because their inbox is a warzone.

Fix: New contract doc in ONLYOFFICE  Auto-create approval request in ApproveThis. Legal gets an email (they live there) with a link to the exact room. Approve, reject, or request changes without leaving Outlook.

Who uses this: SaaS companies with lean legal teams, agencies managing client contracts.

Use Case 2: Killing the Which Budget Is This From? Meeting

Problem: Marketing needs design assets approved, but finance needs to verify the budget line item. Endless CCd emails ensue.

Fix: Design brief in ONLYOFFICE triggers an ApproveThis workflow. Creative director approves the visuals  request auto-forwards to finance with calculated spend data. Finance approves against thresholds ($5k? Auto-approved. $50k? CFO gets it).

Who uses this: Manufacturing procurement, event planning teams, anyone with tiered spending rules.

Use Case 3: Onboarding That Doesnt Require 17 Signatures

Problem: HR creates offer letters, IT needs to provision access, facilities orders gear... and everyone uses different systems.

Fix: Offer letter in ONLYOFFICE  ApproveThis pings HR, hiring manager, and IT via email. Once approved, Zapier auto-archives the room (no more clutter) and kicks off the next step in BambooHR or Okta.

Who uses this: Scaling startups, companies with remote hires needing equipment shipped.

Setting This Up Without Hiring a Zapier Expert

If you can forward an email, you can build this integration:

1. Connect the Apps: In Zapier, add your ApproveThis and ONLYOFFICE DocSpace accounts (takes 2 minutes).
2. Pick Your Trigger: Like New File in ONLYOFFICE Folder X or Approval Request Created in ApproveThis.
3. Map the Data: Tell Zapier which document links or approval reasons to pass between apps. No coding  just click fields.
4. Test with a Real Request: Upload a doc or create a dummy approval. If it works, youre done.

Pro Tip: Start with one workflow (like contract approvals). Once thats smooth, clone the Zap for other processes.

Why Your Team Leads Will Actually Like This

Finance Teams:

Set ApproveThis thresholds to auto-approve routine invoices under $2k. Only exceptions need manual review. Pair with ONLYOFFICE folders per vendor for instant audit trails.

Legal Teams:

Review contracts in ONLYOFFICE with tracked changes, while ApproveThis handles signature routing. No more You edited the wrong version at 11 PM.

Operations Teams:

Procurement requests get approved before purchase orders are generated. ApproveThis enforces approval chains; ONLYOFFICE keeps specs and RFPs organized.

The Fine Print (Without the Lawyerspeak)

Approvers dont need DocSpace licenses: They get links via email. External clients? Just add their email to the ApproveThis workflow.

Works with your existing stack: Already using Salesforce, Jira, etc.? ApproveThis plugs into those too. This isnt an all-or-nothing deal.

No more I was OOO excuses: ApproveThis auto-reassigns approvals if someones on PTO. DocSpace rooms stay active until resolved.

Ready to Stop Herding Cats?

ApproveThis isnt another tool  its the system that makes your existing tools actually work together. Pair it with ONLYOFFICE DocSpace, and youve got a way to handle approvals that doesnt rely on people checking yet another platform.

Book a 15-minute demo and well show you how to set up your first automated workflow. Or just start a free trial  we know youd rather click around than sit through a sales pitch.