ApproveThis manages your Ashby Integration approvals.

Let’s cut to the chase: hiring is messy. Between job postings, interview loops, offer letters, and budget approvals, you’re dealing with more process than a NASA launch. And if your team is still chasing down approvals via Slack threads or buried email chains, you’re leaving speed, compliance, and sanity on the table.

Here’s the good news: connecting ApproveThis (your approval Swiss Army knife) with Ashby (the all-in-one recruiting powerhouse) turns “Hey, can you approve this?” into “Wait, that’s already done?”. No magic, just smart automation. Let’s break it down.

Why This Combo Works Like Coffee and Deadlines

Ashby handles the hiring hustle – applications, interviews, candidate pipelines. ApproveThis handles the decision bureaucracy – who needs to sign off, when, and under what conditions. Together, they make sure your hiring engine runs fast without blowing a gasket.

Ashby’s Game: Centralizes recruiting data, candidate stages, and job postings. Knows where every candidate is, but can’t nudge your VP to approve that offer letter.

ApproveThis’s Flex: Automates approval chains, enforces rules (like budget thresholds), and chases down MIA approvers. Doesn’t know a candidate from a coffee machine, but knows exactly who needs to say “yes” and when.

Five Ways This Integration Cuts the Red Tape

1. No More “Oops, We Posted That Job Without Budget Approval”

The Zap: New job posting in Ashby → Auto-create approval request in ApproveThis.

Why It’s Gold: Marketing teams love moving fast. HR needs compliance. This stops the “post now, ask forgiveness later” habit. If your CFO requires sign-off on roles over $120k base, ApproveThis routes it automatically. No license needed for the CFO’s approval – they just click “Approve” in their inbox.

Real-World Win: A 200-person SaaS company reduced unauthorized job postings by 80% in 3 months by forcing all Ashby posts through approval workflows with budget checks.

2. Stop Guessing If Everyone’s On Board With a Candidate

The Zap: Candidate reaches “Final Interview” stage in Ashby → Create approval request in ApproveThis to greenlight an offer.

Why It’s Gold: Hiring managers get trigger-happy. Finance gets nervous. This ensures the right people (HR, department head, CFO) vet the offer before Ashby moves the candidate to “Offer Extended”. Use ApproveThis’s approval groups to require all three sign-offs or escalate if someone’s OOO.

Real-World Win: A logistics company cut offer letter revision rounds by half by routing all offers through legal and comp team approvals first.

3. Auto-Update Ashby When Approvals Happen (No Data Entry)

The Zap: Request approved in ApproveThis → Move candidate to next stage in Ashby.

Why It’s Gold: Approvals aren’t the end – they’re triggers. Once your VP approves the hire, Ashby auto-updates the candidate’s status, kicks off onboarding emails, or notifies the recruiter. No more manual status toggling.

4. Audit Trail for “Why Did We Hire This Person?!”

The Zap: Candidate hired in Ashby → Create approval request in ApproveThis to archive all sign-offs.

Why It’s Gold: When compliance comes knocking (and they will), you’ve got a timestamped log of who approved what. ApproveThis’s real-time tracking shows the exact path every approval took – no more finger-pointing.

5. Rejections That Actually Stick

The Zap: Request denied in ApproveThis → Auto-reject candidate in Ashby and send decline email.

Why It’s Gold: If the head of engineering vetoes a candidate, Ashby shouldn’t keep them in the pipeline. This kills manual follow-ups and keeps your pipeline clean.

“But Our Approval Process is Special…”

Cool. So is everyone’s. Here’s how ApproveThis bends without breaking:

• Budget thresholds: Auto-approve roles under $50k, escalate to CFO above that.
• Location-based rules: EU roles require GDPR review? Add a legal approver step.
• Approver fallbacks: If your HR director is on vacation, requests auto-reroute.

Setting This Up Without Losing Your Mind

If you can make a sandwich, you can do this:

1. Log into Zapier, hit “Make a Zap”.
2. Pick Ashby as the trigger (e.g., “Job Posting Published”).
3. Pick ApproveThis as the action (e.g., “Create Request”).
4. Map the fields (Ashby job title → ApproveThis request title).
5. Test it. If it works, name your Zap something witty. Done.

Total time? 12 minutes. Faster than your last coffee run.

Who Benefits? (Spoiler: Everyone Except the Office Gossip)

HR Teams: Stop playing approval secretary. Policies auto-enforce.

Hiring Managers: Know exactly when offers are cleared to send.

Finance: No surprises. Every hire ties back to a logged approval.

External Partners: Agencies approving contract roles? They get email links – no logins.

No, This Isn’t “Just Another Integration”

ApproveThis isn’t just piping data between apps. It’s adding guardrails and logic to Ashby’s workflow. Think:

• Auto-approvals for routine hires, so recruiters aren’t waiting on 5 people for a $60k role.
• Denials that trigger immediate Ashby updates, so candidates aren’t left hanging.
• Approval chains that adapt when someone’s out sick (no more “Waiting on Carol” delays).

Ready to Stop Being a Approval Middleman?

If your hiring process still runs on “Hey, can you check email #42 from Tuesday?”, you’re leaving speed and accountability on the table. ApproveThis + Ashby via Zapier is the fix – not with more software, but with smarter handoffs.

Next step: Register for ApproveThis, hook it up to Ashby in Zapier, and automate your first approval flow in under 15 minutes. Or, if you’re the “let’s talk first” type, book a demo. We’ll keep the sarcasm to a minimum.