Let’s cut to the chase: If you’re running rafting trips, managing ski resorts, or coordinating guided hikes, you don’t have time for paperwork ping-pong. Adventure Office already handles your bookings and operations. ApproveThis handles your approvals. Connect them via Zapier, and suddenly those “urgent” sign-offs stop clogging your inbox and start fueling your business.

Why This Combo Works (Besides the Obvious)

Adventure Office keeps the lights on for outdoor operators. ApproveThis keeps decisions moving. Together, they handle the two things that grind operations to a halt: logistical complexity and human bottlenecks.

What Changes Immediately

Approval requests auto-generate from Adventure Office data. No more copying/pasting reservation details into emails. No more chasing down managers during peak season. Approvers click “yes” or “no” directly from their inbox—no need to log into another system. Especially useful when:

• Your safety officer needs to vet a new client’s medical info
• Your finance team requires dual sign-off on group booking discounts

Bonus: Approvers don’t need an Adventure Office license. Perfect for external guides or part-time staff who only handle approvals.

Real-World Fixes for Outdoor Operators

1. Customer Onboarding That Doesn’t Suck

The Problem: New client forms sit in someone’s inbox while deposit deadlines pass.
The Fix: Auto-trigger approval workflows when Adventure Office flags high-risk clients (e.g., unpaid balances, medical waivers).

Example: A whitewater rafting company uses calculated fields to auto-flag bookings with minors. ApproveThis routes these to both the head guide and legal. Approvals happen before guides even check the gear.

2. Reservations That Actually Reserve

The Problem: Overbooked tours because someone “forgot” to check capacity.
The Fix: Link reservation changes in Adventure Office to approval thresholds. Exceed 80% capacity? Automatically require COO sign-off before adding more slots.

Example: A zip-line operator sets conditional rules: Any group over 10 people requires safety lead approval. The system auto-denies requests missing liability waivers using Adventure Office data.

3. Turning Tire-Kickers Into Paying Customers

The Problem: Sales inquiries go cold while waiting for pricing approval.
The Fix: Route Adventure Office inquiries to ApproveThis with deal size thresholds. Under $5K? Auto-approve. Over? Trigger escalations to sales directors.

Example: A heli-ski company auto-approves single-day bookings but requires owner approval for private mountain bookings. ApproveThis pulls pricing data from Adventure Office to enforce rules.

Setting This Up Without Losing Your Mind

If you can use a toaster, you can connect these systems:

1. Create a Zapier account (free tier works for testing)
2. Choose your Adventure Office trigger (new customer, reservation, etc.)
3. Set ApproveThis as the action – map key data points (booking dates, $ amounts)
4. Activate and test with a real request

Total setup time: 12 minutes. Less time than it takes to brew coffee at basecamp.

Who Actually Cares About This Integration?

Operations Teams

Stop playing phone tag with guides. Set approval groups so senior staff handle equipment requests, while junior staff approve routine bookings. Vacation delegation ensures someone’s always available during peak seasons.

Sales & Marketing

Auto-approve discount requests under 10%, escalate bigger deals. Use approval data in ApproveThis to track which promotions actually close (hint: most don’t).

Finance

Enforce dual approvals on refunds over $1K. Auto-route vendor invoices from Adventure Office to ApproveThis based on contract terms. Yes, you can finally stop rubber-stamping every minor expense.

Try This Before Your Next Peak Season

ApproveThis isn’t another tool—it’s your escape from decision purgatory. Pair it with Adventure Office via Zapier, and you might actually enjoy running your outdoor business again.

Get Started Free (takes 3 minutes)
or
Schedule a Demo (we’ll bring the coffee)

*Approvers need access to email, not necessarily Adventure Office licenses. Adventure Office subscription required for data sources. Zapier acts as middleware – no additional fees.

Need specifics? Check out Adventure Office’s features or dive into ApproveThis workflows.