ApproveThis manages your Unloc Integration approvals.

When Approval Workflows Meet Key Management

Let's get real: managing physical and digital keys shouldn't require playing hide-and-seek with authorization emails or praying someone checks their Slack notifications. That's where ApproveThis and Unloc come in - like peanut butter and jelly for security-conscious operations teams.

ApproveThis handles the bureaucratic heavy lifting of multi-layer approvals, while Unloc manages the actual keys across doors, cabinets, or digital systems. Connect them through Zapier, and you've got a self-driving system that only grants access after proper validation. No more "Who approved this?" escalations at 2 AM.

Why Mid-Sized Companies Are Making This Switch

If your company manages multiple locations, contractors, or sensitive areas, manually syncing approvals with key systems isn't just slow - it's a liability. We've seen three core benefits emerge:

• Closed-Loop Security: Every key issued or revoked ties directly to an auditable approval trail
• No More Approval Black Holes: Auto-escalate stalled requests before they bottleneck operations

Take healthcare providers, for example. Granting temporary access to medication storage rooms requires both clinical director approval (via ApproveThis) and immediate key provisioning (through Unloc). Miss one step, and you're risking compliance violations.

Real-World Scenarios That Actually Matter

This isn't about hypothetical efficiency gains. These are the exact workflows our clients automate:

1. Contractor Access Without the Paper Chase

Property management firms use this integration to handle vendor access. When a maintenance request pops up in their system:

1. Unloc detects the new work order
2. ApproveThis automatically routes approval to the building manager
3. Upon approval, Unloc issues a time-bound key

No more spreadsheets. No more "I thought you approved them?" disputes. The kicker? Building owners don't need Unloc licenses - they approve via email while sipping their morning coffee.

2. Emergency Lockdowns That Don't Require a PhD in IT

When employee offboarding requests hit ApproveThis, the system can instantly revoke all associated Unloc keys - before HR finishes exit interviews. We helped a tech manufacturer automate this after a terminated employee accessed their lab post-firing using old credentials.

3. Compliance That Actually Complies

Financial institutions love the audit trail combo. Every vault access request shows who approved it, when, and under what conditions. During audits? Export the logs in two clicks instead of scrambling through email chains.

Setting This Up Without Losing Your Mind

Here's the non-BS version of getting started:

1. Connect the Pipes: Create a Zapier account (takes 2 minutes). Link ApproveThis and Unloc as connected apps.
2. Pick Your Trigger: Most teams start with "New Key Event in Unloc" → "Create Approval Request in ApproveThis".
3. Add Human Safeguards: Use ApproveThis' conditional thresholds. Example: Any server room access needs both IT director and facilities manager approval if over $10k equipment is present.

Pro Tip: Enable vacation delegation in ApproveThis so summer Fridays don't bottleneck key approvals.

Department-Specific Wins

Facilities Teams: Stop Being Access Janitors

Your work orders just got smarter. HVAC techs get temporary access approved by both the building manager and safety officer, with keys automatically revoked after 6 PM. Bonus: Calculated fields in ApproveThis can restrict access based on insurance expiration dates pulled from your CRM.

IT Departments: Zero-Touch Credentialing

New hires approved in Workday? Auto-create their digital key permissions once HR greenlights the request. Offboarding? One approval triggers complete access revocation across all systems. You're welcome.

Security Ops: Audit-Ready 24/7

Every approved/denied request in ApproveThis timestamps exactly who decided what - and which doors/files/areas that impacted through Unloc. PCI DSS or HIPAA audits become checkbox exercises instead of fire drills.

The Bottom Line

If you're still manually approving physical or digital access requests, you're not just wasting time - you're creating security gaps that'll bite you eventually. This integration isn't about being fancy; it's about eliminating dumb risks that come with paper trails and human memory.

ApproveThis works because it's approval-focused, not another bloated platform. Unloc handles the keys. Zapier keeps them talking. You get to stop worrying about who has access to what.

Ready to lock this down? Register for ApproveThis or book a 15-minute demo. We'll show exactly how to automate your messiest approval workflows without hiring a coding team.