ApproveThis manages your AdaptiveWork Integration approvals.

When Project Management Meets Approval Superpowers

Let's be real - most project management tools handle tasks well, but turn into a dumpster fire when approvals get involved. That's where pairing AdaptiveWork's project muscle with ApproveThis' approval automation changes the game. We're talking about turning "Hey, did anyone approve this?" Slack pings into a process that actually works.

For teams between 50-5,000 people juggling complex projects, this integration through Zapier acts like a productivity steroid. AdaptiveWork keeps work moving, ApproveThis keeps decisions flowing, and together they prevent bottlenecks that make grown project managers cry.

Why This Combo Works for Actual Humans

Approval processes aren't just checkboxes - they're where budgets live or die, contracts get signed, and projects either launch or crash. The magic happens when you can:

• Auto-create approval requests from AdaptiveWork updates
• Keep project objects synced with approval statuses

Take client onboarding. Marketing agency needs three sign-offs on a new campaign scope in AdaptiveWork. With ApproveThis, the PM creates the object once, approvals route automatically to legal, finance, and client lead. No chasing. No "I thought you did that." Just work getting done.

Real-World Use Cases That Don't Suck

1. Procurement That Doesn't Require Mind Reading

Manufacturing company uses AdaptiveWork to track equipment requests. Old process: Email chains with 5 approvers, constant status checks. New normal:

- Warehouse manager creates "CNC Machine Purchase" object
- Zapier triggers ApproveThis workflow
- Auto-routes to plant manager ($$ threshold), then CFO (over budget)
- Approved? PO gets generated. Denied? Object updates with reason.

Saved 23 hours/month in follow-ups. True story (but we can't name names).

2. Client Deliverables That Actually Deliver

Consulting firm handles 50+ client reports monthly in AdaptiveWork. Previous approval method: CC hell in email. Now:

- Junior creates draft report object
- ApproveThis pings partners via email (no extra licenses needed)
- Edits tracked in AdaptiveWork
- Final approval posts to client channel automatically

Cut review cycles from 5 days to 38 hours average. Clients stopped asking "Is it ready yet?"

3. IT Requests That Don't Make You Want to Quit

200-person tech company handles software access requests:

- Employee submits AdaptiveWork ticket
- ApproveThis checks:
  • License cost vs department budget
  • Manager approval required?
  • Auto-approve if <$500 & within policy
- Approved? IT gets auto-ticket with provisioning details

IT team stopped being the "bad guys." Employees get clarity through status updates.

Setting This Up Without Losing Your Mind

Here's the beauty part - no devs needed. If you can make a Zapier account (and let's be honest, your marketing intern did this last Thursday), you're golden.

Basic flow:
1. Connect AdaptiveWork + ApproveThis via Zapier
2. Choose trigger (new object, status change, etc.)
3. Map key AdaptiveWork fields to ApproveThis
4. Set approval rules (thresholds, order, fallbacks)
5. Test with a real project (not some BS demo)

Pro tip: Use ApproveThis' calculated fields to auto-route based on AdaptiveWork data. Project budget over $50K? Skip department head, go straight to CFO.

Department-Specific Wins

Finance Teams

Stop being the "Dr. No" of the company. Set approval thresholds in ApproveThis so only exceptions hit your team. AdaptiveWork project shows a $48K budget? Auto-approved. $52K? Finance lead gets pinged with context.

Operations Managers

Track vendor contracts in AdaptiveWork with auto-expiry alerts. Renewal needs approval? Route through legal > procurement > CFO based on contract value. All comments and versions stay synced.

HR

New hire reqs in AdaptiveWork trigger tiered approvals. Entry-level role? Manager > HRBP. Director+? Add comp committee. Use vacation delegation so approvals don't die when Karen from TA is out.

Features You'll Actually Use

We're not building rockets here. Just tools that work:

Email Approvals: External clients can approve without logging into AdaptiveWork. They get a clean email with Approve/Reject buttons. No "forgot password" support tickets.

Approval Groups: Need 3 engineers to sign off on a spec? Set parallel approvals. Want sequential sign-off from junior > senior > director? Done.

Real-Time Tracking: Stop updating those Godforsaken spreadsheets. See where every request is stuck. Is Bob from legal sitting on 12 approvals? The dashboard rats him out.

Why This Beats "Just Using AdaptiveWork"

Look, AdaptiveWork's great at tracking work. But native approval features? They're like bringing a spoon to a gunfight. ApproveThis adds:

- Actual logic (if this, then route there)
- Real delegation (vacation coverage that works)
- External approvals (clients, vendors, partners)
- Audit trails that don't make auditors cry

Example: Construction firm approves change orders. Clients get email links, subs get SMS. All decisions sync back to AdaptiveWork. No one's logging into anything - they just click approve.

No More "Who Approved This?!"

Final thought: Approval bottlenecks aren't about people being lazy. They're about bad systems. By connecting AdaptiveWork's work tracking with ApproveThis' decision automation, you're not just speeding things up - you're making accountability actually work.

Ready to stop herding cats? Get ApproveThis and connect it to AdaptiveWork in an afternoon. Or schedule a demo if you need to see the magic first.