ApproveThis manages your Always On Time (AOT.plus) Integration approvals.

Two Platforms, One Seamless Workflow

Businesses thrive when tools collaborate as effectively as their teams. ApproveThis, an approval management platform, and Always On Time (AOT.plus), a scheduling and membership solution, bring distinct strengths to the table. AOT.plus excels at managing appointments, memberships, and orders, while ApproveThis automates decision-making workflows. When connected via Zapier, these platforms create a powerful system that eliminates manual handoffs, reduces delays, and ensures accountability across teams.

For example, a fitness studio using AOT.plus to manage class bookings can automatically route high-demand appointment requests to managers via ApproveThis for capacity approval. A retail business processing orders through AOT.plus might use ApproveThis to flag orders exceeding budget thresholds for finance team review. This integration turns scheduling data into actionable approval triggers, ensuring decisions happen faster – without requiring approvers to log into multiple systems.

Key Integration Benefits

Combining AOT.plus with ApproveThis solves three critical challenges:

1. Reduced Operational Friction: Approval requests initiate automatically based on AOT.plus events like failed payments or new orders, eliminating manual follow-ups.

2. Cross-Team Visibility: Finance, operations, and customer service teams see real-time approval statuses in ApproveThis without needing AOT.plus licenses.

3. Policy Enforcement: Configure approval rules in ApproveThis to match AOT.plus workflows – like requiring manager sign-off for appointments exceeding 2 hours or auto-approving renewals under $100.

Real-World Use Cases

1. Handling Failed Membership Renewals

When a membership renewal fails in AOT.plus due to payment issues, ApproveThis can trigger a multi-step approval process. For instance, a gym chain might route these cases to both the membership manager (for customer outreach) and the finance lead (for payment method updates). ApproveThis’ calculated fields could automatically apply late fees based on days overdue, while vacation delegation ensures backups review requests if primary approvers are unavailable.

Industry Example: A healthcare clinic using AOT.plus for patient subscriptions automates renewal failure approvals. Approvers receive email notifications with patient history pulled from AOT.plus, enabling same-day resolution without manual data gathering.

2. Managing High-Value Appointments

New appointments requiring specialized resources – like equipment rentals or senior staff – can trigger approval workflows. AOT.plus sends appointment details to ApproveThis, where conditional logic routes requests based on type, duration, or location. Sequential approvals ensure department leads confirm availability before locking schedules.

Industry Example: An IT services company uses AOT.plus for client bookings. Appointments requesting on-site support automatically route to ApproveThis, where approvers assess travel costs using real-time calculated fields before approving.

3. Streamlining Order Verification

New orders in AOT.plus can initiate approval requests for inventory checks or contract compliance. Approval thresholds in ApproveThis auto-approve routine orders while escalating exceptions. For instance, orders exceeding $5K might require CFO review, with all decision data synced back to AOT.plus for auditing.

Industry Example: A wholesale distributor connects AOT.plus orders to ApproveThis for credit limit checks. Sales reps get instant approvals for repeat customers while new accounts trigger finance team reviews.

4. Auditing Membership Renewals

Automatically document renewals by creating approval requests in ApproveThis whenever AOT.plus processes a membership extension. Teams gain a searchable audit trail showing who approved discounted renewals or custom terms.

Industry Example: A SaaS company using AOT.plus for subscriptions routes renewals to ApproveThis. The sales ops team reviews upsell opportunities before finalizing, with approval comments synced to CRM.

5. Resolving Appointment Cancellations

When cancellations occur in AOT.plus, ApproveThis can trigger root cause analysis. Approval requests might require staff to confirm refund approvals or rescheduling attempts before closing tickets. Teams reduce revenue leakage by systematically addressing cancellations.

Industry Example: A law firm links AOT.plus cancellations to ApproveThis. Partners review high-value appointment cancellations, with automated reminders ensuring resolutions within 24 hours.

Setup Made Simple

Connecting AOT.plus and ApproveThis via Zapier takes three steps:

1. Create a Zapier Account: Sign up at Zapier.com if you don’t have one.
2. Choose Your Trigger: Select an AOT.plus event (e.g., "Appointment Created") as the Zap trigger.
3. Set Approval Actions: Map AOT.plus data to ApproveThis fields, configure approvers, and test the workflow.

Most setups take under 20 minutes. Use ApproveThis’ prebuilt templates for common AOT.plus scenarios to accelerate deployment.

Team-Specific Advantages

Operations Teams

Auto-route scheduling conflicts for resolution instead of chasing down managers. ApproveThis’ real-time dashboard shows pending AOT.plus requests, while escalation rules prevent bottlenecks during peak periods.

Finance Teams

Maintain control without micromanaging. Set approval thresholds for AOT.plus orders or memberships, with automatic PDF summaries attached to each request for auditing.

Customer Service Teams

Resolve issues faster by embedding AOT.plus customer data into approval requests. Service reps approve exceptions (like membership extensions) directly from email without switching tools.

Why This Integration Works

ApproveThis complements AOT.plus by adding decision-making structure without complicating workflows. Key differentiators:

No License Headaches: External approvers (vendors, clients) review requests via email without needing AOT.plus access.

Dynamic Adaptability: Adjust approval rules as AOT.plus workflows evolve – add seasonal approvers, modify thresholds, or update escalation paths in minutes.

Unified Tracking: Monitor AOT.plus-related approvals alongside other systems in one ApproveThis dashboard, simplifying cross-platform reporting.

Next Steps

Businesses using AOT.plus for scheduling gain precision by adding ApproveThis’ approval layer. Whether preventing revenue loss from failed renewals or ensuring compliance on high-stakes appointments, this integration turns reactive processes into proactive workflows.

Ready to explore?

Register for ApproveThis or schedule a demo to see how approval automation enhances your AOT.plus operations. For technical details, visit AOT.plus’s integration hub.