ApproveThis manages your Building Stack Integration approvals.

When Approval Meets Action

Property management runs on two currencies: time and decisions. Every maintenance request, tenant application, or vendor payment requires multiple eyes on the problem - but nobody gets paid to chase down signatures. That's where pairing ApproveThis with Building Stack through Zapier turns bureaucratic gridlock into actual work getting done.

Building Stack handles the operational heavy lifting - tenant records, work orders, lease agreements. ApproveThis handles the decision-making logistics - who needs to sign off, when, and under what conditions. Together, they create closed-loop workflows where approvals trigger actions and actions trigger approvals without human middlemen.

Why This Combo Works for Mid-Sized Companies

Companies between 50-5k employees hit a sweet spot: complex enough to need structure, but agile enough to automate it. Property teams in this range often juggle 200+ units with 15+ vendors while managing internal finance/legal teams. Manual approval processes create three problems:

• Requests get lost between departments
• No audit trail for compliance
• External partners (contractors, clients) can't access internal systems

ApproveThis solves this by acting as the connective tissue between Building Stack's operational data and the people who need to act on it. Maintenance supervisors don't need Building Stack logins to approve emergency repairs. CFOs don't need property management training to validate vendor invoices. Everyone works through email or a simple dashboard.

Real Workflows for Real Buildings

1. From Lead to Lease in 3 Clicks

Property managers using Building Stack's inquiry system often hit a snag: promising leads get stuck waiting for internal approvals on custom offers. With ApproveThis, you can auto-create approval requests whenever a new inquiry hits specific criteria (like requesting 10+ units or a 24-month lease).

How it works: When a high-value lead comes into Building Stack, Zapier triggers an ApproveThis request to your sales director. They review terms via email, click approve, and Building Stack auto-generates a customized proposal. No copying data between systems, no follow-up emails.

Who uses this: Residential complexes streamlining bulk lease approvals for corporate housing partners.

2. Tenant Onboarding Without the Paper Chase

New tenant setup requires approvals from leasing, legal, and facilities - but chasing down 3 departments via Slack creates move-in delays. Connect Building Stack's tenant creation to ApproveThis' sequential approvals:

The flow: Property manager adds tenant > ApproveThis pings legal for lease review > Upon approval, facilities gets work order to prep unit > Final sign-off triggers Building Stack to email tenant keys.

Who needs this: Commercial landlords managing multi-phase approvals for retail tenants needing build-outs.

3. Maintenance Emergencies Don't Wait for Committees

Building Stack's work order system is great for planned maintenance - but after-hours emergencies need instant approvals. ApproveThis thresholds let you auto-approve urgent requests under $2k while routing larger expenses to the right approvers.

Example: A midnight HVAC failure triggers a $1,800 repair request in Building Stack. ApproveThis automatically approves it based on amount/urgency, dispatches the vendor via Zapier, and logs everything for morning review.

Perfect for: Campus-style facilities (senior living, universities) needing 24/7 response without micromanagement.

Setup That Doesn't Need IT

Connecting ApproveThis to Building Stack takes 15 minutes if you can send emails and click checkboxes. Here's the gist:

1. Create a Zapier account (free tier works)
2. Choose your trigger in Building Stack (new tenant, work order, etc.)
3. Select ApproveThis as the action app
4. Map key data points (amounts, contacts, due dates)
5. Test with a real request

Pro tip: Start with one workflow (like maintenance approvals) before scaling to complex processes. Most teams see ROI within 2-3 weeks as reduced follow-up time.

Features You'll Actually Use

ApproveThis isn't another tool that overpromises. These features matter for property teams:

Approval Groups That Mirror Your Org Chart

Set up approval chains matching your actual hierarchy. Regional manager > VP Operations > CFO. Or Facilities > Accounting > Legal. Adjust per request type without rebuilding workflows.

Vacation Delegation That Doesn't Break the Chain

When your maintenance director is OOO, ApproveThis auto-reroutes requests to their deputy. No more "Waiting on Jim" tickets clogging the queue.

Calculated Fields for Smarter Triggers

Auto-approve work orders under $1k if marked urgent. Require dual signatures for contracts over 12 months. Build logic that respects your policies without manual oversight.

Who Benefits Beyond Property Managers?

Finance Teams

Get cleaner audit trails by linking every Building Stack invoice to its approval chain. No more mystery payments or lost PO numbers.

Vendor Partners

Contractors receive auto-generated work orders upon approval - no more calling to check if they're cleared to start. Payment approvals sync back to their portals.

Executive Leadership

Real-time dashboards show approval bottlenecks. Discover if legal reviews add 3 days to tenant onboarding or if maintenance delays cluster around specific approvers.

The Bottom Line

ApproveThis doesn't just automate approvals - it eliminates the black holes where requests go to die. For Building Stack users, that means:

• Tenants move in 23% faster (based on 2023 client data)
• Emergency repairs approved in under 15 minutes
• Zero compliance write-ups on approval documentation

And because ApproveThis approvers don't need Building Stack licenses, you can involve external counsel, owners, or clients without buying extra seats.

Next Steps

If your approval process involves any of these phrases, we should talk:

"Who's got the latest version?"
"I never got that email."
"Just get a wet signature."

Book a 15-minute demo to see how ApproveThis + Building Stack can turn approval delays into actionable data. Or start a free trial and connect your first workflow before lunch.

No consultants required. No legacy systems to fight. Just fewer headaches.