ApproveThis manages your Class Manager Integration approvals.

When Class Management Meets Sane Approval Processes

Let’s be real: running a class-based business – whether it’s yoga studios, coding bootcamps, or pottery workshops – means drowning in tiny decisions. Should we approve that trial booking? Is this invoice amount correct? Does the new customer need vetting? Enter ApproveThis and Class Manager. One handles your operations, the other handles your "yes/no" mayhem. Together? They’re like caffeine for your workflows.

Class Manager keeps your classes, payments, and customers tidy. ApproveThis stops approval requests from getting lost in Slack threads or forgotten in inboxes. Connect them via Zapier, and you’ve just automated the most annoying part of your day.

Why This Combo Doesn’t Suck

Most integrations are just digital duct tape. This one actually solves three real problems:

• Speed: Approval decisions happen where the work already lives (Class Manager)
• Visibility: No more "Who has the invoice?" emails. Track everything in ApproveThis.
• Control: Set rules so small decisions auto-resolve, big ones get human eyes.

Example: A martial arts studio uses approval thresholds. Any trial booking under $50 gets auto-approved. Over that? It pings the owner. No apps to juggle.

Use Cases That Don’t Put People to Sleep

1. Trial Lessons That Don’t Ghost You

The Problem: Trial bookings in Class Manager pile up. Staff miss them, overbook classes, or approve people who clearly just want free yoga.

The Fix: Zapier triggers an ApproveThis request the second someone books a trial. Set rules like:

• Auto-approve if under capacity
• Flag high-risk customers (those who booked 3 trials last month)
• Require manager sign-off for premium time slots

Who Cares: Language schools needing to vet trial students’ skill levels before placing them.

2. New Customers That Don’t Become Headaches

The Problem: New customer in Class Manager? Great. But now accounting needs to verify payment terms, instructors need to assess suitability, etc. Chaos ensues.

The Fix: Auto-start multi-step approvals when Class Manager adds a customer. Example flow:

1. Sales approves the contract terms
2. Finance checks payment method
3. Instructor confirms class availability

Who Cares: Coding bootcamps requiring technical assessments before enrollment.

3. Invoices That Don’t Cause Heart Attacks

The Problem: Someone creates a $5k invoice in Class Manager. It gets paid. Then accounting realizes it was supposed to be $3k. Oops.

The Fix: Any Class Manager invoice over $X auto-generates an ApproveThis request. Use calculated fields to:

• Flag discounts exceeding 15%
• Require dual approval for non-standard payment terms
• Cross-check against contract amounts in your CRM

Who Cares: Franchise dance studios needing corporate approval for bulk equipment invoices.

Setup That Won’t Make You Swear

For the "Trial Lesson → Approval" workflow:

1. In Zapier, choose Class Manager’s "Trial Booked" trigger
2. Filter if needed (e.g., only for premium time slots)
3. Connect to ApproveThis’ "Create Request" action
4. Map Class Manager data (customer email, class type) to ApproveThis fields
5. Test with a real booking. Go drink coffee while it runs.

Pro Tip: Use ApproveThis’ approval thresholds to auto-approve 80% of requests. Your team only sees the 20% that matter.

Why Your Teams Will Stop Complaining

Operations Managers

Get visibility without micromanaging. See approval bottlenecks in real-time dashboards. Example: If invoice approvals slow down every 15th of the month, add temporary approvers.

Instructors/Coaches

Approve students via email without logging into Yet Another App. Vacation mode auto-forwards requests so classes aren’t delayed.

Finance Teams

Set conditional rules like "All invoices over $10k require CFO approval." Integrate with accounting software later if needed.

Sales Teams

Close deals faster – trial approvals happen during sales calls, not days later. Use calculated fields to auto-add contract terms to approval requests.

The Cool Features Nobody Talks About

Approval Delegation: Your head instructor is at a retreat? Requests auto-forward to their backup. No "I thought YOU were covering!"

External Approvers: Contractors or partners approve directly via email. They don’t need Class Manager logins (or ApproveThis licenses).

Audit Trails: That customer who swears they never approved a price hike? Pull the ApproveThis timestamped record.

This Isn’t For Everyone

If your "approval process" is a sticky note on your laptop, keep doing that. But if you’re:

• Scaling beyond 50 students/clients
• Dealing with compliance (SOX, GDPR, etc.)
• Sick of "Who approved this?!" meetings

...then maybe stop letting approvals suck up 30% of your week.

What To Do Next (Besides Ignore This)

1. Book a 12-minute demo – we’ll show how a martial arts chain cut approval delays by 70%.

2. Try the free tier – it handles 100 approvals/month. Enough to test with your busiest class.

3. Or: Keep screenshotting Class Manager data into Slack and hoping someone responds. Your call.