ApproveThis manages your Email by Zapier Integration approvals.

When Email Meets Approval Workflows: No More CC Hell

Let's be real - most approval processes look like this: 17 email threads, three missed Slack messages, and that one PDF stuck in "review" purgatory since Q2. This is why companies between 50-5k employees keep hiring "approval babysitters" instead of doing actual work.

ApproveThis fixes this by giving you structured workflows without the corporate jargon. Email by Zapier? It's your anti-CC weapon - turning inbox chaos into triggerable actions. Together? They turn "Hey, can you approve this?" into a process that doesn't make people want to quit.

Why This Combo Doesn't Suck

Most "solutions" either force you into a new app or chain you to Outlook. This integration works how teams actually operate:

For the Email Addicts:

Approvers can say yes/no directly from Gmail without learning new software. External clients don't need ApproveThis logins - just email access they already have.

For the Process Nerds:

Auto-create approval requests from any email hitting your zapiermail.com address. Escalate stuck approvals by triggering reminder emails through Zapier. Track everything without spreadsheet gymnastics.

For the CFOs:

No buying ApproveThis seats for external partners. Conditional approvals mean VPs only get pinged for purchases over $5k. Vacation delegation stops approvals from dying with someone's PTO.

Real Uses That Don't Feel Like Corporate BS

1. Killing the "Did You See My Email?" Follow-Up

The Problem: Marketing agencies sending client content for review via email, then playing inbox detective.

The Fix:
Client forwards feedback to agency@zapiermail.com  Zapier creates ApproveThis request  Routes to correct designer + PM. Approvers get email links to approve/reject. Denials auto-trigger Slack alerts.

Why it works: Clients don't need training. Designers stay in Figma. Everyone stops hating email.

2. Escaping Purchase Order Purgatory

The Problem: Finance teams getting 200 "URGENT: Approve this PO!" emails daily with no context.

The Fix:
Vendor emails PO to purchases@zapiermail.com  ApproveThis auto-creates request with amount check: Under $1k? Auto-approved. Over? Routes to CFO + attaches contract PDF. Approved? Zapier emails vendor + updates NetSuite.

Why accountants love it: Thresholds prevent $50 stapler approvals. Calculated fields auto-add tax. Audit trails happen automatically.

3. HR Onboarding That Doesn't Require Mind Reading

The Problem: New hire equipment requests getting lost between HR, IT, and Facilities.

The Fix:
Manager emails needs@zapiermail.com  Creates approval chain: HR checks budget  IT provisions laptop  Facilities ships gear. Each step triggers status emails. Delays auto-escalate after 48hrs.

The win: No more "Where's my laptop?" calls. Approval groups ensure IT isn't approving ergonomic chairs.

Setting This Up Without Calling IT

If you can forward an email, you can build this:

1. Connect ApproveThis and Email by Zapier in Zapier
2. Pick a trigger: New inbound email? Approval completed?
3. Map email data to ApproveThis fields (takes 2 mins)
4. Test with your team's most annoying approval type

Pro tip: Use ApproveThis' calculated fields to auto-add shipping costs to requests or apply discount approvals based on deal size.

Which Teams Stop Hating Their Inbox

Legal & Compliance:

Auto-route contract emails to correct reviewer based on client tier. Approved NDAs auto-save to SharePoint. Denials trigger redline emails.

Field Operations:

Site managers email repair requests  ApproveThis routes by cost/urgency  Approved? Zapier emails vendors + creates work orders.

Sales Ops:

Deal discounts over 20% get emailed to directors. Approvals auto-update Salesforce. Expiring approvals trigger Slack reminders.

The Cool Features You'll Actually Use

Beyond the basics, these keep teams from mutinying:

Vacation Delegation

Jane's climbing Everest? Set her approvals to auto-forward to Bob. No more "Out of Office" approval freezes.

Approval Thresholds

Under $500? Auto-approve and email receipt. Over $10k? Require CEO + CFO. Budgets stay intact without micromanaging.

Conditional Routing

Marketing emails from agencies  go to Creative Director. Invoice emails  route to AP. Based on sender/content, not just keywords.

Why This Beats "Just Use Shared Inboxes"

Shared inboxes turn into black holes. ApproveThis adds:

• Deadlines that actually matter (auto-escalation)
• Approval paths that don't require org chart memorization
• Mobile approvals without apps (email links work)

Example: A construction firm reduced equipment approval time from 6 days to 4 hours by routing zapiermail.com requests to field supervisors' phones.

Getting Started Without the Meetings

Pick one process that generates the most "follow-up" emails. Usually:

- Client content approvals
- Vendor purchase requests
- Internal budget sign-offs

Build the Zap in 15 mins. Run it parallel to existing process for a week. Show the team how 43 emails became 3 clicks.

Next step: Register for ApproveThis, connect your Email by Zapier address, and stop CC'ing the entire company.