ApproveThis manages your eviivo Integration approvals.

Let’s be real: managing a hotel, vacation rental, or B&B means juggling a thousand details while pretending everything’s “absolutely magical.” Between last-minute bookings, maintenance requests, and post-stay cleanups, the approval processes that keep your business running often become bottlenecks. Enter ApproveThis and eviivo – two tools that actually play nice together. Here’s how connecting them through Zapier turns approval gridlock into a well-oiled machine.

Why This Combo Works (Besides Saving Your Sanity)

eviivo handles the operational chaos of bookings and property management. ApproveThis handles the bureaucratic chaos of getting people to sign off on things. Together, they automate the handoffs that usually involve frantic Slack messages or chasing down managers on the golf course.

Example: A boutique hotel chain uses eviivo to manage 50+ properties. Their finance team needs to approve any booking over $5k manually. Before this integration? PDFs got lost in email threads. Now? eviivo triggers an ApproveThis workflow the second a high-value booking comes in. The CFO approves it via email while boarding a flight. No app logins. No drama.

Who Benefits? Pretty Much Everyone

Operations Teams: Stop Playing Calendar Tetris

Your housekeeping schedule isn’t a suggestion – it’s a battlefield. When a last-minute booking confirmation hits eviivo, ApproveThis can automatically:

• Route staffing change approvals to department heads
• Trigger inventory purchase requests if linen counts drop

A campground group uses this to handle peak season bookings. When eviivo confirms a 20-RV reservation, ApproveThis pings three managers to approve extra staff hours. If two approve within an hour (via email), the request auto-approves. Otherwise, it escalates. No more waiting for someone to check their inbox.

Finance Teams: Budgets Aren’t Suggestions

ApproveThis’ calculated fields let you set rules like “Automatically approve maintenance requests under $1k if the property isn’t booked for 72 hours.” Pair that with eviivo’s booking data, and suddenly you’re preventing budget leaks without micromanaging.

Case in point: A B&B owner automatically approves minor repair costs during off-season weeks (pulled from eviivo’s calendar) but requires dual signatures during peak times. The system adjusts based on real occupancy – no manual rule updates needed.

Guest Experience Teams: Fix Issues Before They’re Yelp Reviews

When a guest checks out via eviivo, ApproveThis can trigger:

• Damage deposit reviews (with photos uploaded by cleaning staff)
• Complimentary upgrade approvals for returning guests

A luxury resort chain uses this to handle post-stay surveys. If a guest reports an issue, eviivo triggers an approval for a partial refund or future discount. Managers approve directly from their phones, and eviivo’s booking notes update automatically. Guests get resolutions before they’ve left the parking lot.

Real-World Use Cases That Don’t Suck

1. “Why Is This Booking Pending?” → Gone.

The Zap: eviivo booking confirmed → ApproveThis request → Approved? → eviivo updates booking notes.

A 12-property hotel group uses this to handle corporate bookings. Sales reps offer custom rates, but any discount over 15% needs VP approval. The VP gets an email with key details (dates, revenue impact). Clicking “approve” updates eviivo instantly. No more “I thought YOU approved that?”

2. Post-Stay Inspections That Actually Happen

The Zap: eviivo checkout → ApproveThis → Housekeeping uploads photos → Manager approves deposit deductions.

A vacation rental company lost $8k last year in disputed damages. Now, their cleaners snap photos post-checkout. If damage exceeds $300, ApproveThis requires owner approval before charging the guest’s card. Approvers get an email with before/after images and cost estimates. Chargebacks dropped 70%.

3. Dynamic Pricing Without the Headaches

The Zap: eviivo detects low occupancy → ApproveThis calculates discount thresholds → Auto-approves rate changes.

A beachfront B&B uses ApproveThis’ calculated fields to adjust discounts based on real-time occupancy. If eviivo shows <40% booked next week, managers get a sliding scale approval: “Approve 10-20% discount based on forecast.” They pick a number; eviivo updates rates automatically. Revenue jumped 12% without constant meetings.

Setting This Up Without Losing a Day

1. Connect eviivo + ApproveThis via Zapier: Zapier’s interface lets you link triggers without coding.
2. Pick Your Battles: Start with one workflow (e.g., booking confirmations → approvals).
3. Use ApproveThis’ Thresholds: Set rules like “Auto-approve if under $X” or “Require 2 signers.”
4. Test With Real Data: Use a test eviivo property ID to avoid live booking chaos.

Bonus Features Your Team Will Steal

Email Approvals: Approvers don’t need eviivo logins. Great for external owners or contractors.
Vacation Delegation: CFO out? ApproveThis auto-reassigns approvals without changing eviivo access.
Real-Time Dashboards: Track pending booking approvals across all eviivo properties in one screen.

Cool. How Do I Start?

If you’re using eviivo and still handling approvals via email chains or sticky notes, you’re leaving money (and sanity) on the table. ApproveThis integrates in hours, not weeks. Plus, your approvers don’t need another software login – just email access.

Next steps:
- Register for ApproveThis (free trial covers 3 workflows)
- Book a 15-minute demo to map your eviivo approval bottlenecks

Because “magical guest experiences” shouldn’t depend on your ability to chase down signatures.