ApproveThis manages your Evoliz Integration approvals.

When Accounting Meets Accountability

Let’s be real: financial approvals suck. You’ve got invoices stuck in email threads, expense reports buried under client work, and that one approver who’s always "on vacation but checking email sometimes." Meanwhile, Evoliz keeps your books clean – but it can’t fix the human bottlenecks slowing down your payments and purchases.

That’s where ApproveThis comes in. We’re not another accounting tool. We’re the missing layer that forces your financial processes to actually work – without making your team hate you. Connect us to Evoliz via Zapier, and suddenly those "urgent" approval requests stop falling through the cracks.

Why This Combo Works (When Others Don’t)

Evoliz nails the numbers. ApproveThis nails the decisions. Together, they handle the entire lifecycle:

What Evoliz Does Well

- Tracks every euro, dollar, or crypto coin moving through your business
- Generates invoices that don’t look like a 5th grader designed them
- Keeps your accountants from quitting during tax season

Where ApproveThis Picks Up the Slack

- Automatically routes new invoices/expenses to the right approvers
- Lets people approve via email (no new logins)
- Escalates stuff that’s stuck
- Shows you exactly why Q4’s client onboarding stalled

The magic? ApproveThis doesn’t care if your approvers use Evoliz. Your external contractor can approve their invoice via Gmail. Your CFO’s assistant can handle approvals while the boss is trekking in Patagonia. No extra software seats required.

Real-World Fixes for Real Companies

The Manufacturing Play: No More "Who Approved This?!"

Picture a 200-employee parts supplier. Their Evoliz setup tracks raw material costs beautifully. But last month, someone approved a $25k invoice without checking the contract terms. Again.

The Fix: Zapier triggers an ApproveThis workflow whenever Evoliz generates invoices over $10k. The request routes first to the procurement lead, then to the project manager. Only after both approve does Accounts Payable get the green light. Calculated fields in ApproveThis auto-flag discrepancies between invoice amounts and purchase orders.

The Agency Hack: Stop Chasing Client Sign-Offs

A 75-person design firm uses Evoliz for client billing. But their "approval process" involves 12 Slack reminders and a carrier pigeon. Clients "forget" to review invoices, delaying payments.

The Fix: New Evoliz client? Auto-create an ApproveThis request requiring sign-off from both the client’s procurement contact and their project lead. Approvers get a clean email with line-item details and one-click approval. If they ignore it, ApproveThis escalates to the client’s finance team after 48 hours.

The Wholesaler Win: Cut Month-End Chaos

A food distributor with 500 employees processes 300+ Evoliz expense reports monthly. Their current "system"? Print the PDF, walk it to department heads, hope it doesn’t get coffee-stained.

The Fix: When sales teams submit Evoliz expenses, ApproveThis:
1. Routes under €250 to team leads
2. Sends €250-€5k to regional managers
3. Flags anything over €5k for CFO review
Approved expenses sync back to Evoliz automatically. Declined ones? The employee gets an email explaining why before they even check the system.

Setting This Up Without Losing Your Mind

If you can make a Zoom call, you can connect ApproveThis to Evoliz. Here’s the 3-step version:

1. Create Your Free Zapier Account (if you don’t have one)
2. Pick Your Trigger: "New Invoice in Evoliz" or "New Client" etc.
3. Choose Your ApproveThis Action: Usually "Create Request" with your pre-built template

Pro Tip: Use ApproveThis’ calculated fields to auto-flag invoices exceeding project budgets or expenses violating travel policies. No more manual checks.

Department-Specific Wins

Finance Teams: Sleep Better

- Auto-approve recurring invoices under thresholds you set
- Audit trails showing who approved what (and how long it took)
- Sync approved expenses to Evoliz without manual entry

Operations: Fewer Fire Drills

- Get alerts when approvals bottleneck at certain steps
- Reassign approvals instantly during vacations
- Use approval data to forecast cash flow more accurately

External Partners: Less Nagging

- Clients approve invoices via email (no portal logins)
- Vendors get real-time status updates
- Contractors submit expenses that auto-route to your team

Why This Isn’t Just Another Integration

Most Zapier combos just shuffle data. This one actually changes behavior:

Problem: Employees ignore approval policies because they’re inconvenient.
Fix: Make approving via email easier than writing a Slack excuse.

Problem: Finance wastes time chasing down context.
Fix: ApproveThis shows the full request history beside every Evoliz record.

Problem: Month-end closes take forever.
Fix: Pre-approved transactions flow into Evoliz without manual review.

Ready to Stop Being a Approval Babysitter?

Let’s be clear: This isn’t AI magic. It’s workflow design that respects how people actually work. You’ll still have messy Mondays and coding emergencies. But you won’t have AP teams manually tracking down approvers, or clients "forgetting" about invoices.

If your company’s between 50-5000 people and uses Evoliz, here’s your move:
- Book a 15-minute demo (we’ll show you existing Evoliz setups)
- Or just start a free trial and connect the Zap yourself

P.S. If you’re the accountant reading this? Forward it to the ops manager who’s always "about to fix that process." You’re welcome.