ApproveThis manages your Flow Integration approvals.

Why Approval Automation Matters

Modern teams using Flow for task management often hit a wall when approvals enter the picture. While Flow excels at organizing work, its native capabilities don't extend to complex approval logic, compliance tracking, or cross-team authorization processes. This gap creates bottlenecks where completed tasks wait days for email responses or get lost in messy comment threads.

ApproveThis solves this by adding enterprise-grade approval automation to Flow's task tracking. Through Zapier, these platforms create closed-loop processes where task completion automatically triggers approvals, and approval decisions automatically update tasks. Marketing teams get campaign assets reviewed faster, operations teams validate purchases without delays, and project managers maintain visibility across both execution and authorization stages.

How It Works: Approval Logic Meets Task Execution

Flow provides the "what" - task details, deadlines, and assignees. ApproveThis adds the "who approves it" and "how" through features like:

• Multi-stage approval chains (finance > legal > C-suite)
• Automatic approval escalation after 24hrs
• Budget thresholds that auto-approve small expenses

When connected via Zapier, these systems hand off critical data:

• Flow tasks → ApproveThis requests (vendor contracts, content drafts)
• ApproveThis decisions → Flow task updates (approved budgets, rejected designs)

Three Ways Teams Use This Integration

1. Quality Control for Completed Work

When a Flow task is marked complete, ApproveThis automatically routes it for review. A digital agency uses this to ensure client deliverables meet standards before shipment. Designers complete "Client Website Final Draft" tasks in Flow, which triggers an approval request to the account manager. ApproveThis' email-based approvals let non-Flow users (external clients) review directly from their inbox, with all feedback centralized in both systems.

2. Compliance-Driven Task Authorization

Legal teams configure ApproveThis to intercept high-risk Flow tasks. When a procurement team creates a "New Vendor Contract" task, ApproveThis requires GC sign-off before the task becomes active. Approval thresholds auto-approve contracts under $10K but route larger amounts to CFO review. Flow tasks stay blocked until approved, preventing unauthorized spend.

3. Cross-Department Project Gates

Product teams use Flow to manage launch timelines. ApproveThis adds phase approvals: completing "Prototype Testing" tasks triggers engineering lead approval before "Manufacturing" tasks unlock. Sequential approvals in ApproveThis mirror the project's critical path in Flow, with real-time dashboards showing which gates are cleared.

Implementation Guide

Step 1: Create a Zapier account if you don't have one.
Step 2: Choose your trigger - "New Task" or "Completed Task" in Flow.
Step 3: Set ApproveThis as the action app. Map critical Flow fields (Due Date, Attachments) to ApproveThis' request form.
Step 4: Configure approval rules in ApproveThis: who approves what, under which conditions.
Step 5: Add a return Zap to update Flow tasks when approvals complete.

Implementation typically takes 23 minutes. Most teams start with one workflow (e.g., content approvals), then expand to procurement or contract reviews.

Team-Specific Benefits

Project Managers

Reduce status update meetings by 40% using ApproveThis' real-time approval tracking. See which tasks are stuck in review directly from Flow's dashboard, with automated reminders keeping delays under 8hrs average.

Finance Teams

ApproveThis' calculated fields automatically flag tasks exceeding budget (e.g., "Event Venue Booking" tasks over $20K). Approval groups ensure CFOs only see exceptions, approving 78% of requests within one business day.

External Collaborators

Client approvers receive branded email requests with all context from Flow (attachments, comments). They approve/reject in one click without needing Flow logins - 92% of external approvals complete within 4hrs vs. 3 days via manual methods.

Key Differentiators

While both tools integrate with other platforms, this pairing uniquely addresses:

Asymmetric Collaboration: Clients/vendors approve via email while internal teams use Flow+ApproveThis dashboards. No added license costs for external users.

Conditional Routing: Flow lacks native "if/then" task routing. ApproveThis adds rules like "Route all NDAs to legal, other contracts to department heads" based on Flow task tags.

Audit Trails: Maintain SOC 2 compliance with ApproveThis' immutable approval records attached to Flow tasks - who approved, when, and why.

Getting Started

Teams using Flow for core workflows but handling approvals via email/Slack see the fastest ROI. Start with one high-volume process:

Content Teams: Blog post approvals (Flow task → Editorial review → Legal check)
HR Teams: Job offer letters (Flow task → Compensation approval → Department head sign-off)
Facilities Teams: Office supply orders (Flow task → Auto-approve under $500 → Manager approval above)

ApproveThis offers a free 14-day trial with prebuilt Flow templates. Flow users can implement basic approval automation in under an hour without IT support.

Final Recommendation

This integration isn't about replacing Flow but enhancing its governance capabilities. ApproveThis handles the "paperwork" of approvals so teams can focus on executing tasks in Flow. The combination is particularly powerful for:

- Organizations with 5+ approval stakeholders across departments
- Industries requiring audit trails (healthcare, finance, legal)
- Teams managing external/client approvals alongside internal workflows

To explore use cases specific to your team, schedule a 20-minute demo showing Flow integration scenarios.