ApproveThis manages your Heights Platform approvals.

Let’s cut to the chase: if you’re selling online courses or managing a learning community, you’ve got better things to do than chase down approvals. Between enrollment requests, revenue tracking, and role management, the back-and-forth can turn your workflow into a game of email tennis. That’s why pairing ApproveThis with Heights Platform via Zapier isn’t just convenient—it’s a strategic move. Here’s how automating approvals between these tools saves time, reduces errors, and keeps your team focused on what actually matters: growing your education business.

The Approval Layer Your Course Platform is Missing

Heights Platform handles course creation and student management like a pro. But when you need human decisions in the mix—like approving bulk discounts, vetting enterprise clients, or managing instructor permissions—things get messy. ApproveThis acts as the decision-making engine that Heights doesn’t have, automating the “should we do this?” conversations that currently live in Slack threads or forgotten email chains.

Where They Shine Together

ApproveThis brings: Custom approval chains, automatic escalations, and real-time tracking for every decision. Heights Platform delivers: Course hosting, student progress tracking, and membership management. Connect them via Zapier, and you’ve got a system where financial approvals trigger instant course access, completed students automatically queue for certifications, and role changes happen without manual data entry.

Real Use Cases (No Fluff)

1. Instant Enrollment Approvals for High-Ticket Clients

The problem: Your sales team closes a $15k enterprise deal. Now accounting needs to confirm payment, legal reviews the contract, and IT grants system access. This takes 3 days. The client wonders why they’re paying premium prices for a fax-machine-era onboarding.

The fix: When a new Heights Platform order is marked paid, Zapier creates an ApproveThis request with deal details. Finance gets auto-notified via email (no app login needed), legal reviews the contract PDF attached to the request, and once approved, Heights automatically enrolls the client. Bonus: Use ApproveThis’ calculated fields to auto-approve orders under $5k, saving 20+ hours/month.

Who needs this: Agencies selling cohort-based courses, universities with corporate training programs.

2. Graduation to Ambassador: No Manual Promotion

The problem: Students who complete your leadership program are perfect community ambassadors. But right now, someone has to manually check completion status, then beg 3 managers to approve the role change. Half the time, people fall through the cracks.

The fix: When a student completes all courses in Heights, Zapier triggers an ApproveThis request to promote them. Alumni managers vote (consensus or majority—you choose), and once approved, Heights grants the “Ambassador” role with one click. Pro tip: Add ApproveThis’ vacation delegation so approvals never bottleneck when someone’s OOO.

Who needs this: Certification programs, membership communities with tiered access.

3. Discount Requests That Don’t Tank Your Margins

The problem: Sales reps offer 40% discounts to “close the deal,” then accounting has to clean up the mess. Or worse—you have a rigid no-discount policy and miss out on legitimate bulk deals.

The fix: Reps submit discount requests via ApproveThis with deal size and justification. Triggers in Zapier create a Heights Platform coupon code only after approval. Set thresholds so 10% discounts auto-approve, but anything higher pings the CFO. All requests log into a dashboard for quarterly audit prep.

Who needs this: Course aggregators, B2B training providers with flexible pricing.

4. Instructor Onboarding Without the Paperwork Tsunami

The problem: Every new instructor needs 3 contracts signed, system access, and course permissions. Your ops team spends more time assigning Heights roles than actually supporting instructors.

The fix: New instructor request in ApproveThis > Legal approves contract terms via email > Ops grants Heights roles automatically upon final approval. Use ApproveThis’ audit trails to prove compliance when auditors come knocking.

Why This Isn’t Just “Another Integration”

Most Zapier workflows just move data from A to B. This combo actually changes how decisions are made:

• Approvers don’t need Heights logins: Clients, vendors, or execs can approve requests via email without getting a “please reset your password” email at 2 AM.
• Two-way sync: Approvals in ApproveThis update Heights, and key Heights events (like completions) trigger new approvals. It’s not a one-lane road.

Setup: Less Time Than Brewing Coffee

If you’ve used Zapier before, this is a 7-minute setup. New to Zapier? Maybe 20. Either way:

1. Connect Heights Platform and ApproveThis to your Zapier account
2. Pick a trigger (e.g., “New Order Paid” in Heights)
3. Choose the ApproveThis action (“Create Request” with student details)
4. Test with a real order. Boom—done.

For two-way syncs (approvals updating Heights), just duplicate the Zap and reverse the apps.

Teams That Win With This Combo

Finance: Real-time approval dashboards replace “Hey, did you OK that $10k deal?” Slash invoice disputes by attaching Heights payment data to every request.

Operations: Auto-enroll approved students, grant roles based on clear rules, and stop babysitting completion reports.

Sales: Offer custom deals without overstepping—let approval workflows enforce guardrails.

Compliance: Every decision is logged with Heights data snapshots. No more “Who approved this?” witch hunts during audits.

No, Really—Approvals Can Actually Be Cool

ApproveThis isn’t another tool that “streamlines collaboration” or “synergizes workflows.” It’s the system that lets you:

• Approve/deny anything from your inbox in one click
• Set up conditional rules like “Auto-approve refunds under $200 if the course wasn’t started”
• Pull data from Heights (order value, completion status) into approval logic

When you connect it to Heights Platform via Zapier, you’re not just automating tasks—you’re hardcoding your business rules into workflows that scale.

Bottom Line: Stop Being a Human Router

If you’re manually forwarding Heights data for approvals or updating student roles based on email confirmations, you’re not just wasting time—you’re creating risk. Missed approvals lead to revenue leaks. Manual role assignments create security gaps. The fix isn’t hiring more coordinators; it’s connecting the tools you already use.

Ready to stop playing approval middleman? Get started with ApproveThis (free trial included), or schedule a demo to see how it plugs into Heights Platform. Your future self—the one who isn’t constantly forwarding emails—will thank you.