ApproveThis manages your Hire.Inc Integration approvals.

Two Tools, One Goal: Smarter Hiring

Hire.Inc has become essential for modern HR teams, offering AI-driven candidate screening and application tracking. But even the best recruitment tools hit roadblocks when decisions require multiple stakeholders. This is where ApproveThis transforms the process. By connecting Hire.Inc to ApproveThis via Zapier, companies gain a structured system for managing hiring approvals without sacrificing speed or transparency.

Together, these platforms solve a critical problem: 56% of hiring delays stem from internal approval bottlenecks (SHRM). While Hire.Inc organizes candidate data, ApproveThis orchestrates the human decisions needed to keep candidates moving forward. The result? Faster offer letters, clearer communication between teams, and audit-ready compliance.

Why This Integration Works

Hire.Inc excels at managing the who and what of recruitment – tracking applicants, scheduling interviews, and storing candidate profiles. ApproveThis adds the how and when of decision-making. Let’s break down their complementary features:

Hire.Inc’s Recruitment Engine

From job postings to offer letters, Hire.Inc handles candidate lifecycle management with AI-powered tools that prioritize top applicants. However, critical decisions – like approving a hire above budget or greenlighting a relocation package – often happen outside the ATS via emails, spreadsheets, or hallway conversations.

ApproveThis’ Approval Layer

ApproveThis introduces governance without red tape. Key features like calculated fields (automatically flagging offers exceeding department budgets) and vacation delegation (ensuring absent approvers don’t create logjams) keep hiring workflows moving. Since approvers only need email access – not Hire.Inc licenses – finance teams, external clients, or department heads can review requests without software training.

Four Ways Teams Use This Integration

1. Instant Screening for High-Volume Roles

When a sales candidate applies through Hire.Inc, ApproveThis can automatically:

• Check if base pay exceeds regional limits using approval thresholds
• Route the request to Sales VP + HR Director in parallel
• Auto-approve applicants with 10+ years of enterprise experience

Real-world impact: A SaaS company reduced time-to-screen by 72% by auto-approving candidates who met all role-specific criteria (e.g., certifications, minimum quota achievements).

2. Interview Scheduling with Guardrails

For roles requiring panel interviews, the integration ensures:

• Automatic approval requests when hiring coordinators book interviews
• Escalation to department heads if interviewers exceed budgeted hours
• Sync of approved interview times back to Hire.Inc

Example: A logistics firm uses this to prevent scheduling conflicts during peak seasons, requiring warehouse managers to approve any interviews during operational hours.

3. Offer Letter Governance

When Hire.Inc triggers an offer letter workflow, ApproveThis can:

• Calculate total compensation (salary + equity + signing bonus) using calculated fields
• Require CFO approval for packages exceeding $150k
• Automatically update Hire.Inc candidate status upon approval

Compliance benefit: Healthcare providers use this to ensure all physician offers comply with Stark Law compensation limits.

4. Cross-Team Hiring Initiatives

For roles shared between departments (e.g., a Marketing Data Scientist), the integration enables:

– Sequential approvals: CMO approves first, then CDO
– Real-time comments visible in both ApproveThis and Hire.Inc
– Automatic delegation if either executive is traveling

Collaboration win: A retail company cut executive review time by 41% by replacing email chains with a centralized approval dashboard.

Setting Up the Integration

Step 1: In Zapier, connect your Hire.Inc and ApproveThis accounts (3-minute process).

Step 2: Choose a trigger event from Hire.Inc, like “Candidate Applied” or “Interview Scheduled.”

Step 3: Map key Hire.Inc data points to ApproveThis fields:
– Candidate salary requirements → Approval threshold triggers
– Hiring manager → Automatic routing rules
– Job ID → Pre-built approval templates

Pro tip: Use ApproveThis’ conditional logic to create different approval paths for entry-level vs. executive roles.

Team-Specific Benefits

HR Operations

Automate 80% of routine hiring approvals while maintaining strict control over exceptions. Real-time dashboards show exactly where bottlenecks occur – is Finance taking too long on offer letters? Are department heads skipping approvals during Q4?

Hiring Managers

Approve candidates directly from email during commutes or between meetings. Vacation delegation ensures your team doesn’t wait for an OOO approver. Customizable mobile views let you review key candidate details before approving.

Finance Teams

Set hard stops on compensation packages while allowing HR autonomy below threshold limits. Receive automated audit trails showing who approved what – critical for SOX compliance in public companies.

External Partners

Client hiring managers (in staffing agencies) or university recruiters (for campus programs) can participate in approval chains without accessing your ATS. ApproveThis’ white-labeling options maintain your brand experience.

Beyond the Basics: Advanced Configurations

While the core integration solves most approval challenges, power users leverage:

Multi-Language Support: Global teams can configure approval requests in a approver’s native language while keeping Hire.Inc records in English.

Two-Way Sync: When an ApproveThis request is denied, automatically update Hire.Inc’s candidate status and trigger a rejection email through your ATS.

Escalation Paths: If a director doesn’t approve within 48 hours, route the request to their VP with priority tagging.

Common Pitfalls to Avoid

Don’t: Over-automate nuanced decisions. Requiring 5 approvals for every entry-level hire will frustrate teams.
Do: Use ApproveThis’ analytics to identify which roles truly need multi-layer governance.

Don’t: Clone your existing email approval process digitally.
Do: Redesign workflows using conditional logic – maybe only international hires need legal team review.

Getting Started

Approval bottlenecks cost companies an average of 11.6 hours per hire (Aberdeen). With ApproveThis and Hire.Inc connected via Zapier, you reclaim those hours while reducing compliance risks.

Ready to transform how your team makes hiring decisions? Book a personalized demo to see how approval workflows integrate with your existing Hire.Inc processes. Prefer hands-on exploration? Start a free trial and use our pre-built Hire.Inc template library.