ApproveThis manages your Hub Planner Integration approvals.

When Resource Planning Meets Approval Automation

Let's get real: approval processes are where productivity goes to die. Especially when you're juggling resource allocations, project timelines, and client demands. Hub Planner keeps your team's schedule organized, but what happens when every booking, resource change, or project kickoff needs three signatures and a carrier pigeon? Enter ApproveThis - the missing piece that stops approval gridlock from derailing your carefully crafted plans.

Through Zapier, these two platforms hand off tasks like relay runners passing a baton. Hub Planner manages the what and when of your operations. ApproveThis handles the who said yes and prove it. Together, they create accountability without the administrative hangover.

Why This Combo Works for Mid-Sized Companies

Hub Planner excels at visualizing team capacity and project timelines. But when every scheduling decision requires multiple approvals, things get sticky. ApproveThis adds structured decision-making without requiring approvers to learn new software. Key advantages:

• No license headaches: External clients or department heads approve directly via email - no need for Hub Planner seats
• Conditional logic: Auto-approve small booking changes, escalate conflicts to department leads
• Audit trails: Every approved/denied request ties back to specific Hub Planner bookings

For companies scaling past 100 employees, this integration acts like an approval air traffic controller. It prevents resource overallocation disasters while keeping project timelines intact.

Real-World Use Cases That Move the Needle

1. Agency Client Bookings That Don't Require Babysitting

Marketing agencies using Hub Planner can set up automatic approval requests when project managers book senior creatives. ApproveThis routes these requests based on:

• Client budget thresholds
• Creative lead availability
• Project conflict checks

How it works: New Hub Planner booking → ApproveThis checks against client contract terms → Auto-approves standard requests or escalates exceptions. Partners approve via email without logging into either system.

2. IT Project Launches That Actually Follow Governance

Tech teams can auto-create Hub Planner projects only after security/compliance approvals. Connect ApproveThis to your existing Jira or ServiceNow workflows for true cross-platform governance.

Real impact: A regional bank reduced project setup delays by 60% by linking infrastructure approval workflows to resource scheduling.

3. Consultant Time Tracking That Clients Trust

Professional services firms use the integration to:

1. Auto-generate approval requests when Hub Planner bookings exceed contract hours
2. Route client approvals via email with embedded time breakdowns
3. Update bookings based on client decisions without manual data entry

Bonus: ApproveThis' calculated fields automatically flag billing discrepancies before requests even go out.

Department-Specific Wins

Project Managers: Stop Herding Approval Cats

PMs using Hub Planner gain real-time visibility into approval status without chasing stakeholders. Vacation delegation ensures someone's always reviewing requests - critical for industries with seasonal staffing.

Finance Teams: Budget Enforcement That's Not a Buzzkill

Auto-reject bookings that exceed department budgets through ApproveThis thresholds. Finance keeps control without becoming the "Department of No."

HR Leaders: Resource Allocation That Respects Boundaries

Connect Hub Planner's capacity reports to approval workflows ensuring no team member gets overbooked without manager sign-off. Protects against burnout while maintaining utilization targets.

Setting This Up Without an IT Degree

Using Zapier, the integration takes about 15 minutes if you've got admin access to both platforms. Critical steps:

1. Create your Zapier connection between Hub Planner and ApproveThis
2. Map Hub Planner booking fields to ApproveThis request templates
3. Set conditional rules (e.g., "Route to CFO if booking > $15k")
4. Test with a low-stakes booking type

Pro tip: Use ApproveThis' calculated fields to auto-flag bookings that conflict with existing Hub Planner allocations. Prevents approval requests for resources that aren't actually available.

Why This Isn't Just Another Integration

Most approval tools force approvers into yet another login. ApproveThis meets stakeholders where they are - email inboxes. For Hub Planner users, this means:

External approvals that don't leak data: Clients approve specific bookings without seeing your full Hub Planner dashboard.

Cross-company workflows: Subsidiaries or partners using different systems can still approve bookings through a unified process.

Compliance without complexity: Every approved request automatically updates Hub Planner with decision timestamps and approver comments.

The Bottom Line for Scaling Companies

If you're using Hub Planner, you've already invested in intelligent resource management. Adding ApproveThis through Zapier is like giving your ops team an approval co-pilot. It handles the bureaucratic heavy lifting so project leads can focus on actual execution rather than approval paperwork.

For companies between 150-1000 employees, this combo solves very specific growing pains:

→ No more missed approvals delaying project kickoffs
→ Client billing disputes from unverified bookings
→ Department heads fighting over shared resources

Ready to Stop Chasing Approvals?

ApproveThis works because it's approval management that doesn't feel like management. The Hub Planner integration handles the back-and-forth so you can focus on work that matters.

Get started with a free trial or schedule a 15-minute demo to see real-world Hub Planner approval workflows. No sales scripts, just practical examples from companies your size.

P.S. If your team currently uses Hub Planner's basic approval features, bring a recent booking scenario to the demo. We'll show you exactly how much time you're leaving on the table.