
ApproveThis manages your Humanity Integration approvals.
April 17, 2025
Integration Category: Scheduling
Why This Combo Works Better Than Coffee & Mondays
Let's cut to the chase – if your approval processes move slower than a DMV line and your scheduling feels like herding cats, you're leaving money (and sanity) on the table. ApproveThis handles the bureaucratic stuff – expense sign-offs, document approvals, purchase requests. Humanity? It's your scheduling Swiss Army knife. Together? They're like GPS for your operations – routing decisions where they need to go without the endless back-and-forth.
The Nuts and Bolts
ApproveThis isn't just another "click approve" tool. We're talking conditional logic that automatically routes $50 office supply requests to managers but kicks $50k purchases straight to the CFO. Meanwhile, Humanity isn't just slapping shifts on a calendar – it's preventing scheduling conflicts in real-time based on employee availability, skills, and labor laws.
Connect them through Zapier, and you've got approval decisions automatically updating schedules, time-off requests triggering instant workflows, and new hires getting processed without seven people needing to forward the same email chain.
Real Teams Getting Real Results
HR Teams: From Paper Pushers to Strategy Ninjas
Imagine this: An employee submits a PTO request in Humanity. Instead of Jane from HR manually creating an approval ticket, ApproveThis automatically:
- Checks remaining PTO balance using calculated fields
- Routes to department lead if under 5 days, skips to auto-approval if within policy
- Updates Humanity's schedule the second it's approved
Hospitality companies use this combo to handle seasonal staff approvals without managers needing to learn new software – approvers just click "Yes/No" in their email. No extra Humanity licenses required for external partners either.
Operations: Where Actual Work Gets Done
A retail chain uses approval thresholds to handle shift change requests:
- Under 5 shift swaps/month? Auto-approved
- Over 5? Routes to regional manager with all request details
- Approved swaps update Humanity schedules instantly
Their secret weapon? Vacation delegation in ApproveThis ensures someone's always covering approvals – no more "Out of Office" hell.
Finance Teams: Guardians of the Budget
When a manufacturing company's plant manager requests overtime shifts:
- Humanity flags the request as exceeding budgeted hours
- ApproveThis routes it to Finance with cost projections
- Approved? Schedule updates automatically. Denied? Employee gets alternate options
Real-time tracking means everyone knows where requests stand – no more "Did you get my email?"
Four Ways This Combo Actually Works
1. Leave Requests That Don't Make You Want to Quit
The Play: Approved time-off in ApproveThis → Auto-creates Humanity leave request
A healthcare provider uses this to handle nurse shift coverage. Medical director approves PTO → Schedule automatically blocks time off and flags coverage needs.
2. New Hires That Don't Fall Through the Cracks
The Move: New employee in Humanity → Triggers ApproveThis onboarding workflow
A tech startup automates equipment approvals – new dev hire gets their $5k MacBook Pro approved before day one without Finance needing to use Humanity.
3. Schedule Changes That Actually Stick
The Flow: Shift swap in Humanity → Requires manager approval in ApproveThis
A restaurant group prevents no-call no-shows by requiring staff to get shift changes approved before swapping in Humanity.
4. Budget Approvals That Keep the Lights On
The Connection: Overtime request in ApproveThis → Auto-blocks schedule until approved
A logistics company stops overtime creep – any schedule change adding hours routes for approval with cost impact calculations.
Setting This Up Without Losing Your Mind
1. Zapier Account: If you're not using Zapier yet, fix that. Free tier works for testing.
2. Connect the Apps: ApproveThis and Humanity both have Zapier integration docs – no coding required.
3. Pick Your Poison: Start with one automation – leave approvals → schedule updates is a crowd favorite.
4. Test Drive: Zapier lets you test with dummy data. Pro tip: Name test requests "ZAP TEST - IGNORE"
Who Wins?
Managers: Get approval requests in tools they actually use (email counts)
Employees: See real-time request status without bugging Janet in Accounting
IT: Fewer "How do I..." tickets about both systems
You: Looking like the office hero who finally fixed the approval-schedule cluster
Bottom Line
If you're still manually updating schedules every time someone approves a request, you're essentially using a flip phone in the smartphone era. ApproveThis and Humanity via Zapier is that rare tech combo that actually makes sense – no consulting hours required.
Next steps: Grab your ApproveThis trial or book a 15-minute demo. Bring your Humanity login – we'll show you real workflows, not just sales fluff.
Integrate with Humanity Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Humanity
Suggested workflows (and their Zapier components) for Humanity
Create leave requests when approvals are completed
Speed up your leave management process by automating leave requests based on completed approval workflows. This integration will automatically create or update a leave request in Humanity whenever an approval workflow in ApproveThis is concluded, helping keep your scheduling accurate and up-to-date.
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Create/Update Leave Request
Creates a new Leave Request or updates an existing Leave Request using either a user-defined id or Humanity's native record id.
Initiate approval requests from approved leave requests
Ensure all approved leave requests are timely and properly reviewed by initiating an approval request in ApproveThis. This automation will create a new approval workflow whenever a leave request gets approved in Humanity, ensuring relevant stakeholders are informed and tracking remains organized.
Zapier Components

Trigger
Approved Leave Requests
Triggers when a new Leave Request is approved or an existing approved Leave Request is updated with new information.
Action
Create Request
Creates a new request, probably with input from previous steps.
Update employee records when new approval requests are received
Keep your employee records in sync with ongoing approval processes by updating Humanity with new or modified employee details whenever a new approval request is generated in ApproveThis. Ideal for HR teams managing frequent hiring or role changes.
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create/Update Employee
Creates a new Employee or updates an existing Employee using either a user-defined id or Humanity's native record id.
Start approval workflows for new or updated employees
Automate the initiation of approval workflows for onboarding or modifying employee roles. This integration creates a new request in ApproveThis every time an employee is added or updated in Humanity, streamlining HR processes and ensuring prompt action on personnel changes.
Zapier Components

Trigger
New/Updated Employees
Triggers when a new Employee is added or an existing Employee is updated.
Action
Create Request
Creates a new request, probably with input from previous steps.
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