Why This Combo Works Better Than Coffee & Mondays
Let's cut to the chase – if your approval processes move slower than a DMV line and your scheduling feels like herding cats, you're leaving money (and sanity) on the table. ApproveThis handles the bureaucratic stuff – expense sign-offs, document approvals, purchase requests. Humanity? It's your scheduling Swiss Army knife. Together? They're like GPS for your operations – routing decisions where they need to go without the endless back-and-forth.
The Nuts and Bolts
ApproveThis isn't just another "click approve" tool. We're talking conditional logic that automatically routes $50 office supply requests to managers but kicks $50k purchases straight to the CFO. Meanwhile, Humanity isn't just slapping shifts on a calendar – it's preventing scheduling conflicts in real-time based on employee availability, skills, and labor laws.
Connect them through Zapier, and you've got approval decisions automatically updating schedules, time-off requests triggering instant workflows, and new hires getting processed without seven people needing to forward the same email chain.
Real Teams Getting Real Results
HR Teams: From Paper Pushers to Strategy Ninjas
Imagine this: An employee submits a PTO request in Humanity. Instead of Jane from HR manually creating an approval ticket, ApproveThis automatically:
- Checks remaining PTO balance using calculated fields
- Routes to department lead if under 5 days, skips to auto-approval if within policy
- Updates Humanity's schedule the second it's approved
Hospitality companies use this combo to handle seasonal staff approvals without managers needing to learn new software – approvers just click "Yes/No" in their email. No extra Humanity licenses required for external partners either.
Operations: Where Actual Work Gets Done
A retail chain uses approval thresholds to handle shift change requests:
- Under 5 shift swaps/month? Auto-approved
- Over 5? Routes to regional manager with all request details
- Approved swaps update Humanity schedules instantly
Their secret weapon? Vacation delegation in ApproveThis ensures someone's always covering approvals – no more "Out of Office" hell.
Finance Teams: Guardians of the Budget
When a manufacturing company's plant manager requests overtime shifts:
- Humanity flags the request as exceeding budgeted hours
- ApproveThis routes it to Finance with cost projections
- Approved? Schedule updates automatically. Denied? Employee gets alternate options
Real-time tracking means everyone knows where requests stand – no more "Did you get my email?"
Four Ways This Combo Actually Works
1. Leave Requests That Don't Make You Want to Quit
The Play: Approved time-off in ApproveThis → Auto-creates Humanity leave request
A healthcare provider uses this to handle nurse shift coverage. Medical director approves PTO → Schedule automatically blocks time off and flags coverage needs.
2. New Hires That Don't Fall Through the Cracks
The Move: New employee in Humanity → Triggers ApproveThis onboarding workflow
A tech startup automates equipment approvals – new dev hire gets their $5k MacBook Pro approved before day one without Finance needing to use Humanity.
3. Schedule Changes That Actually Stick
The Flow: Shift swap in Humanity → Requires manager approval in ApproveThis
A restaurant group prevents no-call no-shows by requiring staff to get shift changes approved before swapping in Humanity.
4. Budget Approvals That Keep the Lights On
The Connection: Overtime request in ApproveThis → Auto-blocks schedule until approved
A logistics company stops overtime creep – any schedule change adding hours routes for approval with cost impact calculations.
Setting This Up Without Losing Your Mind
1. Zapier Account: If you're not using Zapier yet, fix that. Free tier works for testing.
2. Connect the Apps: ApproveThis and Humanity both have Zapier integration docs – no coding required.
3. Pick Your Poison: Start with one automation – leave approvals → schedule updates is a crowd favorite.
4. Test Drive: Zapier lets you test with dummy data. Pro tip: Name test requests "ZAP TEST - IGNORE"
Who Wins?
Managers: Get approval requests in tools they actually use (email counts)
Employees: See real-time request status without bugging Janet in Accounting
IT: Fewer "How do I..." tickets about both systems
You: Looking like the office hero who finally fixed the approval-schedule cluster
Bottom Line
If you're still manually updating schedules every time someone approves a request, you're essentially using a flip phone in the smartphone era. ApproveThis and Humanity via Zapier is that rare tech combo that actually makes sense – no consulting hours required.
Next steps: Grab your ApproveThis trial or book a 15-minute demo. Bring your Humanity login – we'll show you real workflows, not just sales fluff.
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