ApproveThis manages your Infraspeak approvals.

When Work Orders Meet Approval Logic

Let’s get real – nobody wakes up excited about chasing down approvals. Maintenance teams using Infraspeak already deal with enough headaches: equipment breakdowns, technician schedules, inventory shortages. The last thing they need is a work order stuck in email purgatory waiting for three managers to hit "approve."

That’s where ApproveThis comes in. We’re not another layer of bureaucracy. We’re the glue between Infraspeak’s work order magic and the people who need to sign off on critical decisions. Connect the two via Zapier, and suddenly those "urgent" maintenance requests actually move at urgent speeds.

Why This Combo Works (When Others Don’t)

Infraspeak handles the dirty work – literally. It’s great at tracking assets, scheduling preventive maintenance, and dispatching technicians. But when a $20K HVAC repair request lands in the system, things get political. Finance wants to verify the budget. The facility director needs to confirm downtime windows. The operations lead insists on checking vendor contracts.

ApproveThis cuts through that noise with:

• Conditional routing: Send that HVAC repair through finance first if it’s over $15K, facilities if it requires building access, then ops for final sign-off – automatically.
• Zero license headaches: Your CFO doesn’t need an Infraspeak login to approve the budget. They click a link in their email, review the details, and decide. Done.

Meanwhile, Infraspeak keeps doing what it does best – managing the physical workflow while we handle the political one.

Real-World Use Cases That Don’t Suck

1. “Why Is This Repair Taking So Long?!” (Spoiler: It’s Not the Technicians)

A manufacturing plant uses Infraspeak to manage conveyor belt maintenance. When a critical failure occurs:

Old way: Supervisor creates work order → Manually emails plant manager → CCs procurement for parts approval → Forgets to include safety lead → Three days of reply-all emails.

New way: Work order created in Infraspeak → Zapier triggers ApproveThis with repair details → Route first to plant manager (needs downtime approval), then procurement (auto-approve if under $5K, else escalate), then safety team (mandatory check). All approvals collected in 4 hours. Technicians get green light with all permissions pre-cleared.

2. The “Oops, We Forgot to Order Parts” Prevention System

A property management company handles 50+ residential buildings. Their Infraspeak workflow for elevator maintenance now includes ApproveThis checks:

- Automatic approval request when technician marks a part as “needs replacement”
- Routes to building manager (confirm tenant impact), then procurement (vendor selection), then finance (PO approval)
- Approved requests auto-update Infraspeak work orders with notes and deadlines

Result: 22% fewer delayed maintenance jobs due to missing parts last quarter.

3. When “Emergency” Actually Means Emergency

A hospital uses Infraspeak’s corrective maintenance module with ApproveThis’ thresholds:

- Any critical system repair under $3K? Auto-approved to minimize downtime
- Over $3K? Instant escalation to facilities director via SMS and email
- Life-support equipment repairs? Bypass all approvals and trigger immediate work order

This isn’t just about speed – it’s about matching approval rigor to real-world risk.

Setting This Up Without Losing Your Mind

If you can make toast, you can connect these systems:

1. Zapier account: Free tier works unless you’re processing 500+ approvals/month
2. Infraspeak trigger: Pick when to kick things off (new work order, status change, etc.)
3. ApproveThis action: Map Infraspeak data to approval fields (cost, location, urgency)
4. Test with a $50 repair: Better to fail on small stuff than a six-figure disaster

Pro tip: Use ApproveThis’ calculated fields to auto-flag high-risk requests. Example: If Infraspeak work order includes “electrical” AND “outdoor”, require safety manager approval regardless of cost.

Teams That Benefit Most (Besides Your Sanity)

Facilities Managers

Stop playing telephone between technicians and executives. Set approval rules once, then let the system handle escalation paths when a rooftop AC unit dies at 2 AM.

Procurement Teams

ApproveThis’ vendor-specific approval chains mean no more rogue purchases. If a technician tries to order a non-preferred part, procurement gets automatic alerts to intervene.

CFOs Who Hate Surprises

Real-time tracking in ApproveThis means seeing all pending approvals in one dashboard. No more “Oh by the way, we need $80K for boiler repairs” during board meetings.

Why This Isn’t Just Another Integration

Most app integrations just move data from A to B. This combo actually changes how teams make decisions:

For Infraspeak power users: Add approval logic without cluttering your existing workflows. Technicians stay in Infraspeak; approvers stay in email; everyone stays sane.

For ApproveThis regulars: Infraspeak becomes your eyes on the ground. Real work order data (not just spreadsheets) drives smarter approval rules.

And because we’re both Zapier-friendly, you can loop in other tools later. Example: Auto-update Slack when high-cost approvals are pending, or add approved work orders to your accounting software.

Common Objections (And Why They’re Wrong)

“We Already Have Approvals in Infraspeak”

Cool. Now imagine those approvals could:
- Involve people who don’t have Infraspeak licenses
- Change routing based on real-time cost data
- Escalate automatically when someone’s on vacation

“Our Process Is Too Complex”

ApproveThis handles 12-step approval chains before lunch. Conditional logic examples we’ve seen:
- If weekend work required → Add security team approval
- If contractor hasn’t been used in 6 months → Require compliance check
- If total project cost > department budget → CC CFO

Getting Started Without the BS

1. Start an ApproveThis trial (2 mins)
2. Pick one approval process that currently sucks
3. Connect to Infraspeak via Zapier using the templates above
4. Run a test with your next 5 work orders
5. Tweak thresholds/routing based on what breaks

No need to boil the ocean. Most teams see ROI in under two weeks just by automating their top 3 approval bottlenecks.

Bottom Line

Infraspeak tells you what’s broken. ApproveThis gets you permission to fix it. Together, they turn maintenance workflows from reactive to proactive – without adding more meetings.

Next step: Book a 15-minute demo to see how conditional approvals work with your Infraspeak data. Or go rogue and start a free trial. Your call.