ApproveThis manages your Invoizero Integration approvals.

Why Approval Automation Matters for Modern Businesses

Approval bottlenecks cost companies an average of 52 hours per employee annually in delayed decisions. When combined with manual invoice processing errors that impact 29% of all payments, these operational gaps create real financial risks. This is where combining ApproveThis' approval automation with Invoizero's AI-powered invoicing creates measurable business impact.

How ApproveThis Complements Invoizero

Invoizero excels at optimizing invoices and purchase orders through AI analysis, while ApproveThis adds structured decision-making to validate those financial transactions. Together, they create a closed-loop system where invoices trigger automated approvals, and approvals automatically update financial records - all without manual data entry or email chains.

Key Integration Benefits

Finance teams gain real-time visibility into approval status directly tied to specific invoices. Procurement managers can set automatic approval thresholds based on invoice amounts or vendor history. External partners can approve requests through simple email responses without needing access to your internal Invoizero system.

Real-World Workflow Automations

Purchase Order Approval Automation

When Invoizero detects a new purchase order from your ERP system, ApproveThis can:

• Route to department heads based on budget category
• Escalate high-value orders to executives automatically
• Apply pre-negotiated vendor discounts before approval

Industry Example: Manufacturing

A mid-sized auto parts manufacturer reduced procurement cycle times by 40% by connecting Invoizero purchase orders to ApproveThis workflows. Quality engineers now automatically review material spec approvals before procurement signs off, ensuring compliance without creating bottlenecks.

Approval-Driven Invoice Processing

Once ApproveThis confirms a purchase request approval:

• Invoizero automatically generates compliant invoices
• Payment terms adjust based on approval timestamps
• Approval certificates attach to invoice records

Retail Case Study

A national furniture chain eliminated $120k in annual overpayments by linking approved vendor invoices in Invoizero to their ApproveThis contract compliance checks. The system now flags unapproved price changes before payment processing.

Implementation Made Simple

Setting up the integration takes about 15 minutes through Zapier:

1. Create Zapier account (if needed)
2. Connect Invoizero and ApproveThis as apps
3. Set "New Purchase Order" as trigger
4. Map key fields: Amount, Vendor, Line Items
5. Test with sample transaction

Pro Tip: Use ApproveThis' calculated fields to automatically apply your organization's approval rules - like requiring CFO review for orders exceeding $50k or from new vendors.

Cross-Functional Benefits

Finance Teams

Reduce Days Sales Outstanding (DSO) by triggering invoice generation immediately upon approval. ApprovalThis' audit trails provide ready-made documentation for compliance reviews.

Procurement Specialists

Leverage historical approval data to negotiate better vendor terms. Automatically route recurring orders through expedited approval paths.

External Partners

Suppliers appreciate email-based approvals that don't require portal logins. Approval delegation ensures holiday schedules never delay order confirmations.

Unique Competitive Advantages

Unlike basic email approvals or built-in invoice approval features, this integration provides:

Conditional Escalation: Automatically bump approvals to higher authority levels when invoices exceed department budgets

Multi-Stage Validation: Require simultaneous approvals from legal and procurement for contract-related invoices

Mobile-Friendly: Approvers can review full invoice details and approve/deny directly from smartphones

Overcoming Common Objections

"We already have an approval process": This integration enhances existing workflows rather than replacing them. Approval thresholds and rules mirror your current policies but remove manual tracking.

"Our ERP has approval features": Most ERPs lack granular controls like consensus-based approvals or automated delegation. The integration adds this functionality specifically for financial documents.

Getting Started

Begin with a limited pilot:

1. Choose one invoice category (e.g., office supplies)
2. Set up corresponding approval rules in ApproveThis
3. Connect to Invoizero via Zapier
4. Run parallel processing for one billing cycle
5. Analyze time savings and error reduction

Most clients see ROI within 90 days through reduced processing costs and improved early-payment discounts.

The Future of Financial Operations

As AI transforms invoice management through tools like Invoizero, structured approval automation becomes the critical bridge between AI insights and human decision-making. Together, these platforms enable:

- Predictive cash flow management based on approval timelines
- Automated compliance with changing tax regulations
- Real-time spend analysis across approval categories

Ready to modernize your financial workflows? Start your ApproveThis trial or schedule an Invoizero demo to see the integration in action.