
ApproveThis manages your LiquidPlanner Classic Integration approvals.
April 22, 2025
Integration Category: Project Management
When Project Management Meets Approval Muscle
Let's get real - most project management tools handle tasks like a champ but fall flat when actual decisions need to get made. That's where pairing LiquidPlanner Classic's scheduling smarts with ApproveThis' approval engine turns "waiting on sign-offs" into an actual process instead of a productivity black hole.
Think of it this way: LiquidPlanner tells you what needs to happen. ApproveThis handles who says it can happen. Together, they're like giving your project teams a GPS that automatically reroutes when budgets change, clients waffle, or Karen from legal takes PTO.
Why This Combo Works for Mid-Sized Companies
If you're managing 50-5,000 employees, you've outgrown chasing approvals in Slack threads but don't have enterprise-level budgets. This integration hits the sweet spot:
- No more license math: Approvers don't need LiquidPlanner seats - crucial when working with clients or contractors
- Actual audit trails: Connect task updates to specific approvals instead of digging through email graveyards
Take client change orders. Marketing agencies using LiquidPlanner can auto-create approval requests when scope changes hit specific tasks. Clients approve via email without logging into yet another system, while PMs get automatic task updates when signed off.
Four Ways This Integration Actually Gets Used
1. Killing Task Approval Ping-Pong
Template: New LiquidPlanner Task ApproveThis Request
Construction firms love this. When a project manager creates a $50k+ materials order task in LiquidPlanner, ApproveThis:
- Auto-routes to CFO + operations director
- Uses calculated fields to flag budget overages
- Updates LiquidPlanner task description with approval terms
No more "Did you see my email?" follow-ups. Procurement teams know exactly which tasks are greenlit.
2. Turning Approvals Into Action Items
Template: New ApproveThis Request LiquidPlanner Task
Healthcare IT teams use this for compliance audits. Every time an infosec approval gets requested, it:
- Creates a high-priority LiquidPlanner task with SLA deadlines
- Auto-assigns based on audit type
- Triggers reminders if tasks near due dates
3. Client Feedback That Doesn't Disappear
Template: LiquidPlanner Comment ApproveThis Request
Digital agencies pair client comments with budget approvals. When a client asks "Can we add X feature?" in LiquidPlanner:
- Auto-generates approval request with scope impact analysis
- Routes to PM + account lead
- Updates original comment thread with decision
4. Closing the Loop on Decisions
Template: ApproveThis Decision LiquidPlanner Task Update
Manufacturing teams use this for engineering change orders. Once approved:
- Tasks auto-update with new specs
- Relevant docs attach to LiquidPlanner
- Approval timestamp locks in compliance records
Setting This Up Without Losing Your Mind
Connect via Zapier in three steps:
- Create LiquidPlanner triggers (new tasks/comments)
- Map key data to ApproveThis fields (budgets, due dates)
- Set up bi-directional updates
Pro tip: Use ApproveThis' conditional thresholds to auto-approve small change orders (<$1k) while flagging bigger requests. Saves 20+ hours/month for teams managing 100+ tasks.
Who Actually Benefits Here?
Project Managers
Stop being the approval middleman. Set up routing rules once and let vacation delegation handle approver PTO. Real example: A PM at a 200-person SaaS company cut status update meetings by 60% after implementing approval-based task statuses.
Finance Teams
Enforce budget controls without micromanaging. Approval thresholds automatically escalate big spends while letting teams handle small purchases. Bonus: All approvals feed into LiquidPlanner's analytics for better forecasting.
Operations Directors
Turn approval SLAs into actual metrics. Track how long requests sit in legal review vs. department heads. One manufacturing ops lead used this data to renegotiate vendor contracts with clearer approval terms.
What You're Not Getting
This isn't some magic bullet. You still need to:
- Define clear approval rules upfront
- Train teams on why approvals route certain ways
- Audit workflows quarterly
But when setup right? You'll actually have visibility into why projects stall instead of guessing which approver dropped the ball.
Ready to Stop Herding Approvals?
If you're using LiquidPlanner Classic (or considering it - check their site), pairing it with ApproveThis turns "waiting on sign-offs" from a productivity killer into a measurable process. No more license headaches. No more approval black holes.
Best part? Approvers don't need new logins. They can approve via email like civilized people while your LiquidPlanner tasks stay synced. Set up takes an afternoon, pays off in reclaimed work weeks.
Get started with ApproveThis or book a 15-minute demo to see real client workflows. No sales jargon - just how to make approvals suck less.
Integrate with LiquidPlanner Classic Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for LiquidPlanner Classic
Suggested workflows (and their Zapier components) for LiquidPlanner Classic
Create approval request for new tasks
When a new or updated task is detected in LiquidPlanner, this integration creates an approval request in ApproveThis for review. It helps streamline task validations and speeds up decision-making. *Note: Confirm task details meet approval criteria before triggering the workflow.*
Zapier Components

Trigger
New or Changed Task
A new task has been created in your workspace!
Action
Create Request
Creates a new request, probably with input from previous steps.
Create task for new approval requests
When a new approval request is initiated in ApproveThis, this automation creates a corresponding task in LiquidPlanner to ensure every request is tracked. It converts approval workflows into actionable tasks for efficient follow-up. *Note: Review task assignment settings in LiquidPlanner if needed.*
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create a Task
Create a new task in Liquid Planner.
Create approval request for new comments
When a new comment is added or updated in LiquidPlanner, this automation generates an approval request in ApproveThis to streamline the review of client feedback or internal notes. *Note: Configure routing in ApproveThis as per your approval policies.*
Zapier Components

Trigger
New or Changed Comment
A comment has been created or updated in your workspace.
Action
Create Request
Creates a new request, probably with input from previous steps.
Update task on approval decision
When an approval decision is made in ApproveThis, this integration updates a task in LiquidPlanner with the outcome. It ensures that project tasks reflect current approval statuses for clear tracking. *Note: Verify that task update fields are mapped correctly.*
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Update a Task
Update an existing task item.
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