ApproveThis manages your Malcolm! Integration approvals.

When Workflow Meets Approval Muscle

Let's get real - most companies treat approvals like an afterthought. You've got Malcolm! keeping projects moving, but the second someone needs to sign off on budgets or client deliverables, everything grinds to a halt in email threads and Slack purgatory. That's where ApproveThis comes in swinging.

Malcolm! handles the doing - ApproveThis handles the deciding. Connect them through Zapier, and you've got a system where completed workflows automatically trigger approval requests, and approved decisions kick off the next phase of work. No more chasing down VPs in parking lots or CC'ing entire departments.

Why This Combo Doesn't Just Look Good on Paper

For teams between 50-5k employees, this integration isn't about being fancy - it's about fixing three glaring problems:

1. The "Who's Responsible?" Black Hole:
Malcolm! workflows often end with a metaphorical shrug. ApproveThis adds accountability layers with conditional routing - $5k+ spend? Auto-route to CFO. Client contract? Legal gets first dibs.

2. The External Approval Nightmare:
Client approvals stuck in Malcolm!? Not happening. ApproveThis lets external partners vote via email without logins or licenses. Freelancer delivered the goods? Agency client approves payment terms directly from their iPhone.

3. The Audit Trail Sh*tshow:
Try explaining a Malcolm! workflow history to auditors. Now add ApproveThis' timestamped records showing who approved what, when, and why. Legal teams suddenly love you.

Real-World Wins (No Fluff Edition)

Client Services Teams: Stop Being Ghosted

Marketing agencies using Malcolm! for campaign workflows add ApproveThis to the final step. Client receives email: "Approve Q3 Ad Spend - Click Yes/No". Approval auto-updates Malcolm! timeline. Late approvals? Automatic Slack alerts to account managers.

Ops Teams: Procurement That Doesn't Suck

Malcolm! purchase request workflow completes → ApproveThis checks vendor against approved list. Existing partner? Auto-approve under $10k. New vendor? Route to procurement team with vendor risk scoring. AP gets clean data for payments.

Tech Teams: Deploy Without Drama

DevOps finishes Malcolm! deployment checklist → ApproveThis pings IT director via SMS. Denied? Jira ticket auto-creates with rejection reasons. Approved? AWS credentials auto-rotate through existing integrations.

Setup That Won't Make You Rage-Quit

1. Zapier connection takes 4 minutes:
- Malcolm! trigger: "Workflow Completed"
- ApproveThis action: "Create Request" with mapped fields
- Test with a $1 mock invoice approval

2. Configure your approval rules:
- Set thresholds (e.g., auto-approve office supplies under $500)
- Add fallback approvers for vacationing staff
- Enable email/SMS approvals for execs who "live in airports"

3. Train teams on one thing:
"When your Malcolm! task shows ✅, check your email."

Department-Specific Perks

Finance Teams

ApproveThis' calculated fields auto-flag requests exceeding department budgets. Malcolm! workflows can't do that. Month-end close? Audit-ready reports show all approvals with original Malcolm! context.

HR Teams

New hire setup in Malcolm! triggers equipment approval requests. IT approves laptops, facilities OKs desk setup - all before Day 1. Denied requests loop back to HR without awkward "Where's their monitor?" emails.

Sales Teams

Closed-won in CRM triggers Malcolm! onboarding workflow → ApproveThis handles contract signing and discount approvals. Legal approves NDAs via mobile while you schmooze the client at dinner.

Why This Isn't Just Another Integration

ApproveThis doesn't just pass data to Malcolm! - it adds decision intelligence. Vacation delegation stops approvals from rotting in outboxes. Approval groups prevent $250k deals waiting on a junior staffer's OK. Real-time tracking gives PMs ammo to say "Approval stuck in legal" instead of "Umm, not sure."

And let's address the elephant - no, approvers don't need Malcolm! licenses. Clients, contractors, execs - if they can click a link or reply to an email, they can keep your workflows moving.

Bottom Line for Busy People

If Malcolm! is your workflow engine, ApproveThis is the approval turbocharger. You're already managing projects - now manage the decisions that unblock them. 14-day free trial takes less time than explaining approval bottlenecks to your CEO... again.

Get Started with ApproveThis | Explore Malcolm!