ApproveThis manages your MeetingKing Integration approvals.

When Meetings Meet Approvals

Let's be real - most companies treat meetings like a participation trophy. You have the agenda (maybe), the action items (sorta), and the follow-through (we'll get to it). Now imagine pairing that mess with approval processes stuck in email chains or worse, actual paper forms. That's where pairing MeetingKing's structure with ApproveThis' automation turns "we'll circle back on that" into concrete action.

ApproveThis handles the "should we do this?" decisions. MeetingKing manages the "how we'll do it" execution. Connect them through Zapier, and you've got a system where every task born in meetings gets instant scrutiny from the right people. No more rogue purchases because someone "forgot" to get sign-off. No more delayed projects because three VPs missed the approval email.

Why This Combo Works for Mid-Sized Companies

Companies between 50-5,000 employees hit a sweet spot: complex enough to need real process, but small enough that "enterprise solutions" feel like using a flamethrower to light a candle. Here's where these two tools click:

MeetingKing keeps teams from drowning in unactionable meeting notes. ApproveThis stops decisions from getting stuck in limbo. Together through Zapier, they create a closed-loop system where tasks get automatic scrutiny before they clog up your workflow.

Real-World Use Cases (Not Just HR Policy Stuff)

Budget Holders: Stop Playing Expense Whack-a-Mole

Marketing team plans a campaign kickoff meeting in MeetingKing. When they create tasks for venue deposits or swag purchases, ApproveThis automatically fires off approval requests to finance. Since ApproveThis uses calculated fields, you can auto-approve small spends ($<500) but escalate bigger ones. Finance leads approve via email without needing a MeetingKing login.

Project Managers: Kill Scope Creep Early

Client meeting notes in MeetingKing get turned into deliverables. Any task exceeding 20 hours? Triggers an approval chain to department heads through ApproveThis. Vacation delegation means approvals never wait on OOO responders. Real-time tracking shows stakeholders exactly where blockers exist.

Operations Teams: Procurement Without the Papercuts

Facilities team logs maintenance requests as MeetingKing tasks after site walkthroughs. ApproveThis routes requests based on type: HVAC issues go to building manager + CFO for quotes over $5k, lightbulb changes auto-approve. All approved requests sync back to Maintenance Tracker via Zapier.

Setup That Doesn't Need IT Involvement

If you can make a Zoom meeting, you can connect these tools. Here's the playbook:

1. Create Zapier account (free tier works)
2. Choose MeetingKing as trigger app: "New Task"
3. Map critical task fields to ApproveThis: due dates, budgets, requester info
4. Set approval rules in ApproveThis: thresholds, approver groups, escalation paths
5. Test with a $1 mock purchase request

Total setup time: 18 minutes (we timed it). Maintenance? ApproveThis handles routing changes through their visual workflow builder when your org structure shifts.

Features You'll Actually Use

Email Approvals That Don't Suck

Approvers get a clean email with: Request summary, Approve/Reject buttons, One-click access to attached quotes or specs. No logins. No "which password did I use?". External clients love this - they're not getting roped into your internal tools.

Vacation Coverage That Works

John from Legal is on paternity leave? ApproveThis automatically reroutes his approvals to Sue without you playing coverage coordinator. Set it once and forget it.

Real-Time Dashboards With Teeth

Not just pretty graphs. Click any pending approval to see: Who's holding it up, Historical approval patterns for that requester, Contextual data from the original MeetingKing task. Audit trails auto-generated for compliance.

Department-Specific Wins

HR Teams: Policy Rollouts Without the Headache

New employee onboarding program planned in MeetingKing. Every task (background checks, equipment orders) triggers approvals to department heads. Conditional routing ensures payroll setup tasks go straight to HR directors while desk assignments auto-approve.

Sales Ops: Contract Reviews That Don't Bottleneck

Post-deal meeting tasks in MeetingKing trigger approval chains based on deal size. Under $50k? Auto-approved with sales director CC'd. Over $50k? Requires legal + CFO review. Approved contracts get pushed to CRM via Zapier.

IT Teams: Access Requests That Make Sense

New hire setup meetings generate software access tasks. ApproveThis routes Slack requests to IT, AWS access to security team, and premium tool requests to budget approvers. All with justification fields pulled from MeetingKing notes.

Why This Isn't Just Another Integration

Most Zapier integrations just shuffle data. This combo actually changes how decisions happen:

Speed: Approval cycles drop from days to hours because requests reach people where they already are (email) with zero login friction.

Accountability: Every approved task in MeetingKing traces back to an approval audit trail. No more "Who OK'd this?!" dumpster fires.

Scale: Add new departments or locations without approval process overhead. Clone workflows in ApproveThis, adjust approver groups, done.

Getting Started Without the Sales Circus

Try it free: ApproveThis offers 14-day trials. Need MeetingKing? Their basic plan starts at $9/user monthly. Connect them via Zapier in an afternoon.

Or book a 20-minute demo where we'll show: Live examples from your industry, How to replicate your current process (but faster), Cost comparison vs. manual approvals. No "solution engineers" or canned pitches.

Either way, you'll discover why 1,200+ companies running 50-5k employee counts use this combo to approve $380M+ in annual spending without adding admin staff.