ApproveThis manages your Mews approvals.

Why Your Hotel Tech Stack Needs an Approval Accelerator

Let's be real - hospitality runs on last-minute changes. A corporate group needs 20 extra rooms. A VIP guest requests a suite upgrade. Maintenance spots a broken AC unit during peak season. Traditional approval processes turn these urgent decisions into email tennis matches that kill momentum.

Mews gets your property management humming. ApproveThis gives you the guardrails to make quick decisions without chaos. Together, they create what we call "structured agility" - the sweet spot between moving fast and keeping your operations buttoned up.

The Approval Superpowers You Didn't Know You Needed

While Mews handles the operational heavy lifting, ApproveThis solves three persistent problems for growing hotel groups:

• Decision paralysis: $10k+ purchase requests stuck in legal review while your chef needs kitchen equipment yesterday
• Approval black holes: Group sales managers making verbal promises before contracts get proper sign-offs
• Compliance theater: Audit trails that consist of "See email from Brad on June 12 (maybe?)"

How It Works in Practice

Take group bookings - your sales team gets a request for 50 rooms + meeting space. Instead of manually routing contracts through legal, finance, and operations, ApproveThis automatically:

1. Creates approval tasks in Slack/Email based on deal size
2. Escalates unanswered requests after 2 hours
3. Updates Mews availability once fully approved

Your revenue manager gets real-time visibility without chasing people down. The sales team closes deals faster. Legal sleeps better knowing nothing gets booked without proper review.

Four Ways to Automate Approval Chaos

1. Rate Management That Doesn't Require Mind Reading

The Problem: Dynamic pricing means constant rate adjustments. But who approves those $10/night increases during slow periods? What about 20% discounts for last-minute group bookings?

The Fix: Connect Mews rate changes to approval thresholds. Front desk staff can approve minor adjustments automatically. Anything exceeding 15% discount or $50+ rate hikes route to revenue management. ApproveThis' calculated fields ensure compliance without manual oversight.

Real Impact: A boutique hotel chain reduced pricing errors by 83% while empowering local teams to respond to market changes same-day.

2. Guest Experience Upgrades That Don't Require a Psychic

The Problem: That perfect suite upgrade for a loyalty member... stuck waiting for a manager's approval while the guest checks in.

The Fix: Auto-create approval requests in ApproveThis when Mews detects:
- High-value loyalty member check-ins
- Negative review alerts
- Upsell opportunities from your CRM

Approvers get mobile-friendly requests with pre-calculated upgrade costs and guest lifetime value data. Click approve → Mews instantly updates the reservation.

3. Vendor Payments That Don't Require a Paper Trail

The Problem: Every late-night emergency repair creates invoice approval chaos. Maintenance texts a photo. Accounting needs a PO. The GM wants to know why they're approving a $5k charge at midnight.

The Fix: When Mews closes a maintenance work order bill:
- Auto-generate approval request with attached vendor contract
- Route based on amount (front desk manager ≤$500, GM >$500)
- Sync approved invoices to your accounting software

Bonus: ApproveThis' vacation delegation automatically reroutes approvals when managers are OOO.

4. Partnership Deals That Don't Require a Crystal Ball

The Problem: New corporate accounts want instant answers on room blocks. Your sales team either delays responses or makes verbal promises that operations can't fulfill.

The Fix: When new companies get added in Mews:
- Launch multi-department approval chains
- Attach standard contract terms
- Auto-block tentative inventory once legal/finance approve
- Notify sales immediately when fully executed

Pro tip: Use approval groups to get simultaneous sign-offs from revenue, operations, and legal in hours instead of days.

The Setup That Takes Less Time Than a Room Turnover

Here's why even your least techy manager will love this:

1. Connect via Zapier (no dev team required)
Zapier acts as the bridge between Mews and ApproveThis. Pick your triggers - we recommend starting with reservation events and closed bills.

2. Set approval rules anyone can understand
"Any group booking over $25k needs GM + CFO approval" takes 2 minutes to configure. Add conditional logic like "If occupancy <60%, auto-approve upgrades ≤$100."

3. Approvers work where they already live
No new logins. Approvers click email links or Slack buttons. External partners (like event planners) approve via email without Mews access.

Who Benefits Most (Besides Your Sanity)

Revenue Managers: Enforce rate parity without micromanaging every discount
Front Desk Teams: Resolve guest issues faster with pre-approved service recovery budgets
Sales Teams: Close group deals with "approved pending contract" inventory holds
Finance Teams: Audit-ready trails for every decision (who approved what and when)

The Fine Print That Actually Matters

Approver licenses: Only initiators need ApproveThis seats. Approvers interact via email/Slack - no extra costs.
Security: SOC 2 compliant. Role-based access ensures housekeepers don't see financial approvals.
Support: 24/7 chat support included. We know hotels never sleep.

Ready to Ditch Approval Guesswork?

ApproveThis isn't another tool - it's your insurance policy against operational chaos. Get demo-ready in 20 minutes or try it free with your Mews account. Either way, you'll finally have approval processes that keep up with your hotel's pace.

Get Started Free or Book a Custom Demo

P.S. Hate robots? So do we. All our support is human-led. Talk to a real person who understands hotel ops within 2 minutes.