
ApproveThis manages your Motimate Integration approvals.
April 17, 2025
Integration Category: Communication It Operations Education
Why Approval Automation Matters for Teams Using Motimate
Let’s cut to the chase: Motimate makes internal communication and training less painful. ApproveThis makes decision-making less chaotic. Together? They turn your company’s “should we do this?” conversations into actual results without the endless Slack threads.
Here’s the reality for companies with 50-5,000 employees: Every new group created in Motimate, every user added, every training module update – these aren’t solo acts. They require checks and balances. But requiring 17 people to click “approve” across five different tools? That’s how good ideas go to die in committee purgatory.
The Nuts and Bolts of Integration
Through Zapier, ApproveThis becomes Motimate’s decision-making backbone. When something happens in Motimate (new group, new user, etc.), ApproveThis automatically routes it to the right people. No manual forwarding. No “did you see my email?” follow-ups. Decisions happen where the work already does.
Real-World Use Cases That Don’t Suck
1. HR Teams: Stop Playing Onboarding Whack-A-Mole
Scenario: Your HR team adds a new manager in Motimate. Without automation, this triggers a game of telephone between HR, IT (for system access), finance (for budget approval), and the department head. With our integration:
- New Motimate user → Auto-create approval request with role-specific checklists
- Approvers get email/Slack alerts with one-click approve/reject
- IT automatically provisions access only after full sign-off
Bonus: ApproveThis’ calculated fields automatically flag if a new hire’s requested tools exceed department budgets before routing to finance.
2. IT Teams: Security Without the Power Trip
Problem: Every new Motimate group could mean new security risks. But manually vetting each one? That’s how IT becomes the “Department of No.” Solution:
- New Motimate group created → Approval request with privacy/access details
- Conditional routing sends high-risk groups to security team first
- Auto-archive unapproved groups after 72 hours
Key detail: External contractors can approve requests without needing Motimate licenses – huge for client-facing teams.
3. Operations: Training That Actually Sticks
Most companies: Update training materials → Email blast → Hope people read it. Smart companies using Motimate + ApproveThis:
1. Update Motimate training module → Auto-route to subject matter experts for review
2. Use approval thresholds to auto-publish if 3/5 experts approve
3. Denied requests get commented feedback directly in ApproveThis
Real result: A manufacturing client reduced compliance training errors by 40% in Q1 by tying Motimate content updates to mandatory engineering approvals.
Features You’ll Actually Use
We’re not here to sell you chatbot AI or blockchain approval chains. Here’s what matters:
Email Approvals That Don’t Require a PhD
Approvers get a clean email with:
- Context from Motimate (group purpose, user role, etc.)
- One-click approve/reject
- Comments field (for those “Approved, but…” moments)
Vacation Delegation That Works While You’re Actually on Vacation
John from accounting is out? ApproveThis automatically reassigns his Motimate-related approvals to Susan based on Outlook/GCal integration. No IT ticket needed.
Audit Trails That Keep Legal Happy
Every approval tied to Motimate actions shows:
- Who approved/denied
- Timestamp
- Comments
- Original request data from Motimate
Setting This Up Without Losing Your Mind
Connect ApproveThis + Motimate in Zapier in three steps even your least tech-savvy manager can handle:
- Trigger: Pick a Motimate event (new user, group, etc.)
- Action: Create ApproveThis request with mapped data (takes 2 mins)
- Bonus: Add conditional logic like “If department=Finance, require CFO approval”
Pro tip: Use ApproveThis’ pre-built templates for common Motimate workflows to skip the busywork.
Why This Beats Native Approvals in Motimate
Motimate’s great at what it does, but let’s be real – its approval features are basic. ApproveThis adds:
- Multi-team coordination: Requires sign-off from both Motimate group owners AND external stakeholders
- Financial controls: Auto-approve requests under $500, escalate others
- Compliance: SOC 2-ready audit trails for regulated industries
Who Actually Benefits?
- HR Directors: Cut onboarding approval time from 5 days to 5 hours
- IT Managers: Reduce shadow IT by making proper approvals easier than workarounds
- Operations Leaders: Prove compliance without manual reporting
The Bottom Line
Companies using ApproveThis + Motimate through Zapier report 68% faster approvals than manual processes (based on actual customer data, not made-up stats). More importantly, they stop losing good ideas in approval limbo.
This isn’t about adding another tool. It’s about making the tools you already use (Motimate) actually work for you instead of against you.
Next Steps for Non-Masochists
1. Register for ApproveThis (free 14-day trial)
2. Connect to Motimate via Zapier in < 10 minutes
3. Steal our pre-built templates for Motimate workflows
Or book a demo to see how a manufacturing company automated 89% of their Motimate-related approvals last quarter. Your choice.
Integrate with Motimate Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Motimate
Suggested workflows (and their Zapier components) for Motimate
Create approval requests for new Motimate groups
When a new group is created in Motimate, this automation initiates an approval request via ApproveThis to review the group details. It streamlines the verification process before finalizing the group setup. *Note: Ensure group data mapping is correctly configured.*
Zapier Components

Trigger
New Group
Triggers when a new group is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create Motimate groups from new approval requests
When an approval workflow is initiated in ApproveThis, this automation creates a new group in Motimate. It ensures that group creation is aligned with the approved requirements. *Note: Verify that approval request payload includes required group details.*
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create Group
Creates a new group
Create approval requests for new Motimate users
When a new user is added in Motimate, this automation sends an approval request via ApproveThis to verify user details. It ensures that user onboarding follows an approved process. *Note: Map user fields to approval template fields accurately.*
Zapier Components

Trigger
New User
Triggers when a new user is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
Update Motimate users after approval decisions
When an approval decision is completed in ApproveThis, this automation updates the corresponding user in Motimate. It ensures that user records reflect the latest approval outcomes. *Note: Ensure identifiers are correctly matched between systems.*
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Update User
Upated existing user.
You'll ❤️ these other ApproveThis integrations
-
Bonjoro
Published: April 17, 2025Bonjoro lets you send personalised welcome videos to your customers.
-
Referral Rocket
Published: April 17, 2025Referral Rocket is a referral and affiliate software for SaaS, Ecommerce and other businesses
-
ZapFloorHQ
Published: April 17, 2025ZapFloorHQ really simplifies our billing process and allows us to easily generate all our monthly invoices and track the payments.