ApproveThis manages your Motimate approvals.

Why Approval Automation Matters for Teams Using Motimate

Let’s cut to the chase: Motimate makes internal communication and training less painful. ApproveThis makes decision-making less chaotic. Together? They turn your company’s “should we do this?” conversations into actual results without the endless Slack threads.

Here’s the reality for companies with 50-5,000 employees: Every new group created in Motimate, every user added, every training module update – these aren’t solo acts. They require checks and balances. But requiring 17 people to click “approve” across five different tools? That’s how good ideas go to die in committee purgatory.

The Nuts and Bolts of Integration

Through Zapier, ApproveThis becomes Motimate’s decision-making backbone. When something happens in Motimate (new group, new user, etc.), ApproveThis automatically routes it to the right people. No manual forwarding. No “did you see my email?” follow-ups. Decisions happen where the work already does.

Real-World Use Cases That Don’t Suck

1. HR Teams: Stop Playing Onboarding Whack-A-Mole

Scenario: Your HR team adds a new manager in Motimate. Without automation, this triggers a game of telephone between HR, IT (for system access), finance (for budget approval), and the department head. With our integration:

• New Motimate user → Auto-create approval request with role-specific checklists
• Approvers get email/Slack alerts with one-click approve/reject
• IT automatically provisions access only after full sign-off

Bonus: ApproveThis’ calculated fields automatically flag if a new hire’s requested tools exceed department budgets before routing to finance.

2. IT Teams: Security Without the Power Trip

Problem: Every new Motimate group could mean new security risks. But manually vetting each one? That’s how IT becomes the “Department of No.” Solution:

• New Motimate group created → Approval request with privacy/access details
• Conditional routing sends high-risk groups to security team first
• Auto-archive unapproved groups after 72 hours

Key detail: External contractors can approve requests without needing Motimate licenses – huge for client-facing teams.

3. Operations: Training That Actually Sticks

Most companies: Update training materials → Email blast → Hope people read it. Smart companies using Motimate + ApproveThis:

1. Update Motimate training module → Auto-route to subject matter experts for review
2. Use approval thresholds to auto-publish if 3/5 experts approve
3. Denied requests get commented feedback directly in ApproveThis

Real result: A manufacturing client reduced compliance training errors by 40% in Q1 by tying Motimate content updates to mandatory engineering approvals.

Features You’ll Actually Use

We’re not here to sell you chatbot AI or blockchain approval chains. Here’s what matters:

Email Approvals That Don’t Require a PhD

Approvers get a clean email with:
- Context from Motimate (group purpose, user role, etc.)
- One-click approve/reject
- Comments field (for those “Approved, but…” moments)

Vacation Delegation That Works While You’re Actually on Vacation

John from accounting is out? ApproveThis automatically reassigns his Motimate-related approvals to Susan based on Outlook/GCal integration. No IT ticket needed.

Audit Trails That Keep Legal Happy

Every approval tied to Motimate actions shows:
- Who approved/denied
- Timestamp
- Comments
- Original request data from Motimate

Setting This Up Without Losing Your Mind

Connect ApproveThis + Motimate in Zapier in three steps even your least tech-savvy manager can handle:

1. Trigger: Pick a Motimate event (new user, group, etc.)
2. Action: Create ApproveThis request with mapped data (takes 2 mins)
3. Bonus: Add conditional logic like “If department=Finance, require CFO approval”

Pro tip: Use ApproveThis’ pre-built templates for common Motimate workflows to skip the busywork.

Why This Beats Native Approvals in Motimate

Motimate’s great at what it does, but let’s be real – its approval features are basic. ApproveThis adds:

- Multi-team coordination: Requires sign-off from both Motimate group owners AND external stakeholders
- Financial controls: Auto-approve requests under $500, escalate others
- Compliance: SOC 2-ready audit trails for regulated industries

Who Actually Benefits?

- HR Directors: Cut onboarding approval time from 5 days to 5 hours
- IT Managers: Reduce shadow IT by making proper approvals easier than workarounds
- Operations Leaders: Prove compliance without manual reporting

The Bottom Line

Companies using ApproveThis + Motimate through Zapier report 68% faster approvals than manual processes (based on actual customer data, not made-up stats). More importantly, they stop losing good ideas in approval limbo.

This isn’t about adding another tool. It’s about making the tools you already use (Motimate) actually work for you instead of against you.

Next Steps for Non-Masochists

1. Register for ApproveThis (free 14-day trial)
2. Connect to Motimate via Zapier in < 10 minutes
3. Steal our pre-built templates for Motimate workflows

Or book a demo to see how a manufacturing company automated 89% of their Motimate-related approvals last quarter. Your choice.