ApproveThis manages your Proper Payments approvals.

When Billing Meets Approval Power

Let's cut through the corporate speak: most approval processes suck. They're slow, they're opaque, and they make finance teams want to yeet their spreadsheets into the sun. That's why pairing ApproveThis with Proper Payments isn't just another "integration" – it's a straight-up intervention for companies drowning in invoice approvals and billing bottlenecks.

Proper Payments handles the money moves. ApproveThis handles the "should we even be doing this?" decisions. Connect them through Zapier, and you've got a system where approvals trigger billing actions (and vice versa) without anyone manually herding cats between departments.

Why This Combo Doesn’t Just “Work” – It Actually Solves Sh*t

Mid-sized companies aren't startups anymore, but they're not enterprises either. You need tools that flex without requiring a PhD in SAP configuration. Here's where this integration actually matters:

For the Finance Team Avoiding Nightmares

Scenario: Your accounting lead just discovered a $12k invoice that nobody approved. With ApproveThis + Proper Payments, overdue invoices kick off approval requests automatically. No more rogue payments. No more awkward convos with the CEO about why the office manager bought a $3k espresso machine.

For Operations Managers Playing Tetris

Client needs a rush order? Approval gets triggered in ApproveThis, Proper Payments generates the invoice while your team is still setting up production. No waiting for finance to wake up and press "send."

For the SaaS Companies Scaling Without imploding

Enterprise client wants custom billing terms? Sales negotiates, ApproveThis routes legal/finance approvals, Proper Payments auto-generates the contract-specific invoice. All before your competitor finishes their discovery call.

Real Use Cases That Don’t Feel Like Corporate Fan Fiction

1. Killing the “Who Approved This?!” Game

How it works: When a Proper Payments invoice hits "overdue," Zapier triggers an ApproveThis request to the account manager and CFO. They see payment history, client comms, and approve payment plans or collections – all without logging into Proper Payments.

Who cares: Marketing agencies with 50+ clients. No more hunting down which project lead okayed the Net 60 terms that the client is now abusing.

2. Invoices That Create Themselves (Seriously)

How it works: Sales team initiates a contract approval in ApproveThis. Once greenlit, Zapier tells Proper Payments to generate the invoice, attach the SOW, and notify the client. Zero copy-paste from CRMs.

Who cares: IT services firms. Stop losing billable hours because someone forgot to invoice the add-on support time.

3. Approval Denials That Actually Do Something

How it works: Approve a discount request? Proper Payments updates the invoice. Deny it? The integration auto-sends a polite "talk to your rep" email through your existing system. No manual cleanup.

Who cares: Manufacturers dealing with bulk orders. Custom pricing requests get resolved before the client even follows up.

Setup That Doesn’t Require IT (We Promise)

If you can set up a Slack channel, you can do this:

1. Connect the Apps: Create a Zapier account, link ApproveThis and Proper Payments (takes 3 minutes).
2. Pick Your Trigger: Like "When Invoice Overdue in Proper Payments..." or "When Approval Request Created in ApproveThis..."
3. Map the Data: Drag-and-drop invoice IDs, approval reasons, or client emails between apps. No coding, just common sense.

Pro tip: Use ApproveThis' Calculated Fields to auto-flag invoices needing CFO vs. manager approval based on amount. Saves 100+ "Who's supposed to review this?" Slack pings weekly.

Features You’ll Actually Use (Not Just Pay For)

ApproveThis isn’t just a “yes/no” button. When paired with Proper Payments:

• Approval Thresholds: Auto-approve invoices under $1k, escalate bigger ones. Finance only sees exceptions.
• Vacation Delegation: AP person out? Approvals reroute instantly. No more “Waiting on Jane” delays.
• Approval Groups: Require 2/3 department heads to approve custom billing terms. No bottlenecks.

And here's the kicker: External approvers (clients, contractors) don't need Proper Payments logins. They get an email, click approve/reject, done. License costs stay sane.

The Quiet Part Out Loud

This integration isn't magic. It works because:

1. Proper Payments handles complex billing without Excel hell.
2. ApproveThis forces accountability into the approval process.
3. Zapier makes them talk without custom dev work.

It’s for companies where "growth" means "processes that don’t collapse at 100 employees."

Bottom Line: Approval Speed = Cash Flow

When you connect ApproveThis and Proper Payments:

- Days Saved: No more digging through email chains for invoice approvals
- Fewer Errors: Automated data flow = no manual entry mistakes
- Better Relationships: Clients get invoices faster, vendors get paid on time

It’s not sexy. But neither is not having to explain missed quarterly targets because approvals got stuck in limbo.

Try It or Don’t (But Your AP Team Wants You To)

If you’re still manually routing invoice approvals between systems: why? ApproveThis has a free trial. Proper Payments does too. Connect them in an afternoon.

Or keep playing approval whack-a-mole. Your call.

Schedule a demo to see real workflows from your industry. No sales poetry, just how it works.