ApproveThis manages your Smartcat approvals.

Two Platforms, One Goal: Eliminating Approval Bottlenecks

Smartcat’s translation management platform handles 500,000+ projects annually for enterprises and agencies. Yet even the most efficient translation workflows hit roadblocks when stakeholders need to review deliverables, approve budgets, or sign off on final copies. This is where ApproveThis transforms collaboration.

By connecting Smartcat’s project events to ApproveThis’ decision automation through Zapier, teams gain precision control over multilingual content cycles. Legal reviews happen faster. Budget approvals sync automatically. Clients provide feedback without logging into new systems. The result? Translation projects move forward at the pace of global business.

Why This Integration Works

Smartcat excels at connecting businesses with translators and managing complex localization projects. ApproveThis specializes in structuring human decisions – approvals, reviews, escalations – into automated workflows. Together, they address the two core challenges of translation management:

• Speed: Automated approval routing cuts days from review cycles
• Compliance: Audit trails prove stakeholders reviewed critical content

Unlike basic notification systems, this integration applies conditional logic. For example, automatically escalating high-cost projects to senior managers or requiring dual signatures for legally sensitive translations.

Real-World Use Cases

1. Client-Facing Translation Reviews

A global marketing agency uses Smartcat to manage website localization for 12 languages. Their legal team requires confirmation that translated disclaimers match original English versions. Using ApproveThis:

• Smartcat triggers an approval request when translations are marked complete
• ApproveThis routes the text to legal counsel via email
• Counsel approves/denies with one click, no login required

Result: Legal review time dropped from 72 hours to 8 hours average.

2. Budget Control for Enterprise Localization

A manufacturing company localizes technical manuals across 23 countries. Their procurement rules require director approval for any translation exceeding $5,000. Through the integration:

• Smartcat project cost data flows into ApproveThis
• ApproveThis automatically routes high-cost projects to directors
• Approved budgets sync back to Smartcat to unlock work

Result: 100% compliance with spending policies, zero manual escalations.

3. Multi-Stage Regulatory Approvals

A pharmaceutical company translates clinical trial documents requiring sequential sign-offs from medical, legal, and regulatory affairs teams. ApproveThis enforces:

• Step 1: Medical review within 24 hours
• Step 2: Legal confirmation
• Step 3: Regulatory final approval

Smartcat only progresses documents after all three teams approve. Missed deadlines trigger automatic escalation.

Technical Setup Made Simple

Connecting Smartcat and ApproveThis takes under 15 minutes through Zapier:

1. Create Zapier accounts for both platforms
2. Choose a trigger event (e.g., "Project Completed" in Smartcat)
3. Map key data fields like project ID, cost, and due dates
4. Set approval rules in ApproveThis (thresholds, approvers, deadlines)
5. Test with a live project

No coding required. Need help? ApproveThis offers free setup support for all Smartcat customers.

Team-Specific Benefits

Project Managers

Track translation status and approvals in one dashboard. Automatic reminders prevent delays from forgotten reviews. Vacation delegation ensures continuity when approvers are out.

Finance Teams

ApproveThis’ calculated fields auto-flag projects exceeding budget thresholds. Real-time spend reports sync with accounting systems through additional Zapier connections.

Legal Departments

Enforce mandatory review cycles without manual follow-ups. Email-based approvals let external counsel participate without software access. Full audit trails meet compliance requirements.

Why This Beats Manual Processes

Traditional translation approval methods create three risks:

• Version chaos: Email threads with conflicting feedback
• Compliance gaps: No proof of who approved what
• Revenue leaks: Missed deadlines delaying product launches

ApproveThis eliminates these through structured workflows. Every decision is timestamped, recorded, and tied to specific project data from Smartcat. Teams can’t skip steps or ignore policies – the system enforces process integrity.

Getting Started

Ready to accelerate your translation workflows? Follow these steps:

1. Register for ApproveThis (free 14-day trial)
2. Connect to Smartcat via Zapier
3. Build your first approval workflow in under 20 minutes

Prefer a guided demo? Our team will show how enterprises like yours cut translation approval cycles by 40-65%. Schedule your session.

Final Word

In global business, translation speed impacts revenue. A 3-day delay approving product descriptions can mean missing a key market launch window. ApproveThis and Smartcat remove this friction through intelligent automation. Stakeholders get clarity, managers gain control, and projects move at the pace your business needs.

The integration isn’t about replacing human judgment – it’s about empowering that judgment to happen faster, with full context, and without administrative overhead. That’s how modern teams work.