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Smart WiFi Integration

ApproveThis manages your Smart WiFi Integration approvals.

April 17, 2025

Integration Category: Databases

Why ApproveThis + Smart WiFi = Better Decisions, Faster Results

Smart WiFi helps hotels, restaurants, and cafes turn guest interactions into actionable data – feedback, registrations, vouchers, and visit metrics. But when every customer touchpoint requires a decision, bottlenecks happen. ApproveThis eliminates delays by adding structured approval workflows to Smart WiFi’s customer engagement engine. Together, they ensure your team acts on critical data without email chains, missed Slack messages, or unchecked automations.

Consider a hotel using Smart WiFi to offer free guest Wi-Fi in exchange for feedback. Without approvals, a negative review might go unnoticed for days. With ApproveThis, feedback triggers an immediate approval task for the manager, who can escalate issues to customer service within minutes. This isn’t just faster – it’s brand-saving.

Four Ways to Automate Accountability

1. Feedback That Actually Gets Reviewed

The Problem: 43% of customers expect businesses to respond to feedback within 24 hours (ReviewTrackers). Smart WiFi captures real-time sentiment, but without workflows, urgent issues get buried.

The Fix: Route every Smart WiFi feedback entry to ApproveThis. Configure thresholds:

  • Auto-approve 4-5 star ratings for automated “Thank you” emails
  • Escalate 1-3 star reviews to managers with response deadlines

Example: A Toronto bistro reduced complaint resolution time by 68% by triggering kitchen staff approvals for specific food-related feedback.

2. Voucher Fraud Prevention

The Problem: Unlimited voucher generation in Smart WiFi can lead to abuse. One rogue employee or exploited promo code can cost thousands.

The Fix: Require approval for vouchers exceeding $50, bulk downloads, or custom coupon codes. ApproveThis’ calculated fields let you set dynamic thresholds – e.g., “Auto-deny vouchers if customer visited less than 3x this month.”

Example: A Berlin hotel chain saved €12k/month by adding CFO approval for VIP suite upgrade vouchers.

3. Registration Vetting Without the Paperwork

The Problem: Fake sign-ups skew marketing metrics. Smart WiFi registrations need human checks, but manual reviews slow lead nurturing.

The Fix: Use ApproveThis’ conditional logic to flag suspicious registrations (e.g., non-business emails for B2B events) while auto-approving others. Approvers get email summaries with Smart WiFi user data for one-click decisions.

4. Visit Tracking That Triggers Actions

The Problem: Smart WiFi tracks guest visits, but how do you turn “5th visit this month” into a loyalty reward?

The Fix: Auto-create approval requests when customers hit visit milestones. ApproveThis can:

  • Send managers a daily list of VIPs arriving that day
  • Require marketing lead sign-off on freebies exceeding $25

Setup in 3 Steps (No Dev Required)

Using Zapier, connect Smart WiFi and ApproveThis:

  1. Choose Your Trigger: In Zapier, select a Smart WiFi event (New Feedback, Registration, etc.)
  2. Map Data to ApproveThis: Pull Smart WiFi fields (customer email, voucher value) into your approval request template
  3. Set Approval Rules: Define approvers, escalation paths, and auto-approve/deny thresholds

Pro Tip: Use ApproveThis’ calculated fields to auto-flag requests needing extra scrutiny. Example: “If voucher_amount > 100 and customer_lifetime_value < 500, require CFO approval.”

Who Benefits Most?

Marketing Teams

Campaigns move faster when vouchers and promotions get instant approvals. A casino using this integration reduced promo launch time from 3 days to 4 hours by auto-routing Smart WiFi voucher requests to regional managers based on location.

Operations Managers

Turn customer feedback into resolved issues before the guest checks out. ApproveThis’ mobile-friendly approvals let managers respond during floor walks – no desktop needed.

Finance Departments

Maintain budget control without micromanaging. Set thresholds where discounts over 15% require approval, while standard offers auto-approve. ApproveThis provides an audit trail for every decision.

Why This Combo Works for External Teams

ApproveThis doesn’t require approvers to have Smart WiFi logins. Example: A franchise restaurant chain uses Smart WiFi for local promotions but requires corporate approvals. Regional managers approve/deny voucher requests via email without accessing the local Smart WiFi account.

This also simplifies client-facing workflows. Agencies managing multiple Smart WiFi accounts can centralize approvals in one ApproveThis dashboard.

Beyond Basic Approvals: Advanced Features

While the Zapier integration handles core triggers, ApproveThis adds enterprise-grade control:

Vacation Delegation: Approvers out of office? ApproveThis auto-reassigns their Smart WiFi requests to backups, avoiding delays.

Multi-Level Escalation: If a manager doesn’t respond to a VIP voucher request within 2 hours, ApproveThis can notify the director via SMS.

Real-Time Dashboards: Track approval KPIs – average response time per Smart WiFi location, most common denial reasons, etc.

Getting Started

Ready to replace decision chaos with structured workflows?

Register for ApproveThis, then explore our pre-built Smart WiFi integration templates. Or schedule a demo to see how approval automation can transform your guest engagement strategy.

No credit card needed. Approvers never pay license fees.

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Integrate with Smart WiFi Integration and get 90 days of ApproveThis for free.

After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.

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Best Approval Workflows for Smart WiFi

Suggested workflows (and their Zapier components) for Smart WiFi

Create approval request for new smart wifi feedback

Monitor customer feedback efficiently. This integration initiates an approval request in ApproveThis for every new feedback received in Smart WiFi to ensure timely review. *Note: Verify feedback details to tailor the approval workflow.*

Zapier Components

Smart WiFi Logo

Trigger

New Feedback

Triggers when have a new Feedback.

Action

Create Request

Creates a new request, probably with input from previous steps.

Create approval request for new smart wifi registrations

Ensure a secure onboarding process by vetting each new registration. This integration creates an approval request in ApproveThis whenever a new registration occurs in Smart WiFi. *Note: Adjust the approval criteria to fit your onboarding protocol.*

Zapier Components

Smart WiFi Logo

Trigger

New Registration

Triggers when account have new Registration.

Action

Create Request

Creates a new request, probably with input from previous steps.

Create approval request for new smart wifi vouchers

Manage voucher issuance with greater control by initiating an approval process. This integration automatically sends an approval request via ApproveThis for every new voucher issued by Smart WiFi. *Note: Configure voucher validation settings as required.*

Zapier Components

Smart WiFi Logo

Trigger

New Voucher

Triggers when customer get a new Voucher.

Action

Create Request

Creates a new request, probably with input from previous steps.

Create approval request for new smart wifi real visits

Keep track of daily customer visits by enforcing an approval process. This integration creates an approval request in ApproveThis for every new real visit recorded by Smart WiFi, ensuring accurate tracking and validation. *Note: Tailor the visit threshold criteria as needed.*

Zapier Components

Smart WiFi Logo

Trigger

New Real Visit

Triggers when you indicate the desired number of real visits (1 per day) your customer.

Action

Create Request

Creates a new request, probably with input from previous steps.