ApproveThis manages your Streamtime Integration approvals.

Two Platforms, One Seamless Process

Creative agencies and project-driven businesses face a common challenge: moving work through multiple stages of review without bottlenecks. Streamtime excels at managing projects, resources, and timelines, while ApproveThis specializes in structured decision-making. When connected via Zapier, these platforms create a closed-loop system where project milestones automatically trigger approvals, and approved requests instantly update project plans. This integration eliminates manual follow-ups, reduces errors from context switching, and keeps teams aligned on priorities.

Where Streamtime Ends, ApproveThis Begins

Streamtime provides granular control over job scheduling, time tracking, and client billing, but often requires external validation at critical stages. ApproveThis adds three crucial capabilities: role-based authorization workflows, conditional approval logic, and email-based decisions that don't require approvers to log into either system. A marketing director can approve campaign budgets directly from their inbox, while a client stakeholder reviews deliverables without needing a Streamtime login. This separation of systems prevents tool fatigue while maintaining audit trails across both platforms.

Real-World Impact for Project Teams

Consider a mid-sized design agency using both tools. When their Streamtime workflow marks a client deliverable as complete, ApproveThis automatically routes it to the client's legal team via email. The legal team's approval (or requested revisions) syncs back to Streamtime, updating the project timeline and notifying the design team. This handoff happens without anyone copying status updates between systems or chasing down decision-makers across time zones.

Three Automation Patterns That Deliver Results

1. Job Completion → Client Approval

Creative agencies often struggle with getting final client sign-off on deliverables. When a Streamtime job reaches 100% completion, ApproveThis can initiate a multi-tiered approval chain. Internal leads review first via the ApproveThis dashboard, then external clients approve via email. Approved files are automatically attached to Streamtime jobs as final versions, while rejections create revision tasks with comments synced to both systems.

2. Invoice Validation → Payment Processing

Finance teams in professional services firms use this integration to prevent billing disputes. When Streamtime generates client invoices, ApproveThis routes them to project managers for accuracy checks using calculated fields to compare hours logged against SOW limits. Approved invoices trigger payment workflows; disputed ones create reconciliation tasks in Streamtime with pre-filled time entry data.

3. Approval Requests → Resource Allocation

For teams managing constrained creative resources, ApproveThis kickstarts scheduling. A new campaign approval in ApproveThis triggers Streamtime to create placeholder jobs, check team availability, and tentatively block calendars. If the approval is denied, Streamtime automatically releases the holds. This prevents overallocation while keeping schedules responsive to pipeline changes.

Technical Setup Made Simple

Connecting the platforms takes under 15 minutes through Zapier. First, create a Zapier account if you don't have one. In Zapier's dashboard, select Streamtime as the trigger app and ApproveThis as the action app. Choose your trigger event (like "Job Completed" or "Invoice Sent"), map critical data fields (job IDs, client emails, dollar amounts), then test the connection. ApproveThis's conditional logic can then be configured using Streamtime data - for example, auto-approving invoices under $5K but requiring CFO review for larger amounts.

Cross-Functional Benefits

Project Managers

Gain real-time visibility into approval status without leaving Streamtime. Customizable ApproveThis dashboards can be embedded as widgets in Streamtime via iframe, showing pending decisions that might impact deadlines.

Finance Teams

Enforce spending controls by tying Streamtime's budget tracking to ApproveThis's approval thresholds. If a project exceeds 75% of its allocated budget, all new time entries require pre-approval - a rule enforced automatically through the integration.

Client Services

Maintain client satisfaction by reducing approval cycle times. ApproveThis's email-based decisions let clients review work on their terms, while Streamtime's timeline updates ensure revisions don't cause missed milestones.

Why This Integration Beats Manual Processes

Creative teams often rely on ad-hoc approval methods - Slack pings, shared spreadsheets, or printed forms. These approaches lack accountability and create version control issues. With ApproveThis and Streamtime integrated:

• All decisions are timestamped and tied to specific job records
• Approval criteria are consistently enforced across projects
• Stakeholders only see requests relevant to their role

A video production company using this setup reduced their client approval cycles from 5.2 days to 11 hours by automating follow-up reminders and centralizing feedback.

Advanced Features That Add Precision

ApproveThis's calculated fields prove invaluable when paired with Streamtime data. For example:

• Auto-approving overtime requests if total project hours stay under budget
• Requiring additional signatories when change orders exceed 15% of original scope
• Routing design approvals based on the Streamtime job type (e.g., web vs. print)

Vacation delegation ensures projects keep moving - if a key approver is OOO, requests automatically reroute to their deputy without needing Streamtime permissions changed.

Getting Started

Begin with one high-impact workflow. Most teams start with invoice approvals since the ROI is immediate and measurable. Once comfortable, expand to creative reviews or change order approvals. ApproveThis's team provides free workflow consultations to ensure your Zapier connections align with existing processes.

Ready to eliminate approval bottlenecks? Register for ApproveThis or explore Streamtime integrations to schedule a personalized demo. For technical details on the Zapier connection, visit Zapier's Streamtime integration hub.