ApproveThis manages your TAP NFC Management approvals.

When Tags Meet Approvals

TAP NFC Management brings physical objects into the digital workflow through smart NFC tags, while ApproveThis adds structure to how organizations make decisions. Together through Zapier, these platforms create closed-loop systems where real-world interactions automatically trigger approval processes - without manual data entry or communication gaps.

Why This Integration Matters

NFC tags excel at capturing physical events - a maintenance technician scanning equipment, a nurse verifying medication administration, or a warehouse worker confirming inventory receipt. ApproveThis transforms these events into auditable business decisions with features like multi-level approvals, conditional routing, and compliance trails. The integration solves three critical challenges:

• Latency: Reduces hours/days between physical actions and managerial review
• Traceability: Links NFC scan data directly to approval audit trails

Manufacturing teams using TAP NFC for equipment maintenance logs can auto-create repair approval requests in ApproveThis, complete with scan timestamps and technician notes. Healthcare providers tracking medication administration via NFC can instantly route exception reports for supervisor review.

Core Integration Use Cases

Physical Asset Management

When an NFC scan indicates equipment requires maintenance:

1. TAP NFC triggers Zapier to create ApproveThis request
2. Workflow routes to facilities manager + finance team
3. Approvers see repair cost estimates and scan history

ApproveThis' calculated fields automatically flag repairs exceeding $5k for CFO review, while vacation delegation ensures alternate approvers handle urgent requests.

Field Service Verification

Technicians scanning NFC tags at job sites can trigger:

1. Automated client approval requests for additional work
2. Parts replacement authorization workflows

Using ApproveThis' email-based approvals, clients approve change orders directly from Gmail without needing access to internal systems.

Inventory Reconciliation

Warehouse NFC scans showing stock discrepancies auto-generate approval requests for:

1. Write-off approvals with loss thresholds
2. Emergency purchase orders

ApproveThis routes requests based on dollar values, escalating high-cost items to senior leadership while automating small approvals.

Implementation Guide

Technical Setup

Through Zapier:

1. Create Zap with TAP NFC "New Tap" trigger
2. Map NFC payload data to ApproveThis fields
3. Configure approval workflow rules in ApproveThis

Critical mapping includes NFC scan timestamps, asset IDs, and technician comments. ApproveThis supports dynamic fields that auto-calculate values like maintenance costs or inventory variance percentages.

Workflow Design Best Practices

For manufacturing teams:

1. Set approval thresholds matching equipment value tiers
2. Add quality control checkpoints after supervisor approvals

Healthcare implementations should leverage ApproveThis' HIPAA-compliant audit trails and require dual approvals for controlled substance discrepancies.

Cross-Functional Benefits

Operations Teams

Reduce equipment downtime by 37% (industry average) through automated repair approvals triggered by NFC scans. Maintenance supervisors gain real-time visibility into pending requests through ApproveThis' dashboard rather than chasing paper forms.

Finance Departments

Enforce spending controls by auto-routing NFC-tagged purchase requests through budget holder approvals. ApproveThis' calculated fields prevent overspending by comparing requests to remaining budget amounts pulled via Zapier from your accounting software.

Compliance Officers

Create immutable audit trails showing:

1. Exact time/location of NFC scan
2. Approval chain with timestamps
3. Conditional logic applied

ApproveThis meets SOC 2 requirements, while TAP NFC provides physical verification evidence.

Strategic Advantages

This integration uniquely addresses physical/digital workflow gaps that RPA tools miss. Unlike pure software automations, the TAP NFC + ApproveThis combination:

• Validates physical actions via NFC before initiating approvals
• Embeds location/timestamp context in decision records

Retail chains use this to verify merchandise displays - field reps scan NFC tags to trigger marketing spend approvals for in-store promotions. The system automatically escalates high-cost requests while approving routine refreshes.

Getting Started

Implementation requires:

1. TAP NFC tags applied to physical assets/locations
2. ApproveThis account with workflows matching operational thresholds

No coding needed - configure through Zapier's visual interface. ApproveThis offers pre-built templates for common NFC approval scenarios, adjustable through drag-and-drop workflow builder.

Final Considerations

This integration delivers strongest ROI when:

1. Physical actions require multiple approval layers
2. Audit requirements demand physical+digital evidence

For organizations using TAP NFC for basic tracking, adding ApproveThis introduces structured governance without slowing operations through features like parallel approvals and automated reminders.

Ready to bridge physical operations with digital approvals? Start your ApproveThis trial or explore TAP NFC solutions. For technical details, visit Zapier's ApproveThis integration guide.