ApproveThis manages your Tenzo approvals.

When Data Meets Action

Tenzo's real-time sales forecasts and payment analytics become truly powerful when paired with ApproveThis' structured approval system. For multi-location restaurants, retail chains, or hospitality groups, this integration turns insights into accountable actions - without requiring every stakeholder to log into another system.

Consider how most brands handle inventory approvals today: A regional manager receives a spreadsheet export from Tenzo predicting increased weekend demand. They forward it via email to three department heads, who all reply with conflicting feedback. The GM chases down signatures, delaying orders. With ApproveThis, that forecast triggers automatic approval requests routed to the right people based on spend thresholds. Approvers click "Yes/No" directly in email, while procurement teams automatically receive validated purchase orders.

Three Ways This Integration Changes the Game

1. Forecast-Driven Inventory Purchases

When Tenzo detects a 20% projected sales increase for frozen goods during a heatwave, ApproveThis automatically routes bulk order requests to both the inventory manager and finance director. Using approval thresholds, orders under $5k get auto-approved for speed, while larger purchases require dual sign-offs. For a pizza chain with 80 locations, this prevents both shortages and excess waste when demand spikes unpredictably.

2. Validating High-Value Payments

Tenzo's payment summaries often reveal discrepancies - a $15k supplier charge that’s 12% higher than historical averages. Instead of having accountants manually flag these, the integration creates approval tasks for anomalies exceeding configured thresholds. The AP team adds context directly in ApproveThis ("Price hike due to avocado shortage"), enabling faster dispute resolution. Since approvers don’t need Tenzo licenses, external vendors can confirm charges without system access.

3. Sales-Driven Labor Scheduling

For a casual dining group, Tenzo’s sales reports predict Thursday night crowds based on football game schedules. ApproveThis uses this data to route overtime requests to district managers. If approved, schedules update in the POS system via Zapier. During holidays, vacation delegation ensures backups review requests if primary approvers are out.

Why This Combo Works for Non-Tech Teams

Most restaurant GMs and retail ops directors aren’t workflow engineers. ApproveThis’ email-based approvals mean they can review requests between lunch rushes or inventory checks. Tenzo’s existing users already trust its forecasts - adding approvals directly in their workflow reduces context switching. For example:

• Regional Managers approve emergency equipment repairs when Tenzo detects maintenance cost outliers
• Marketing Teams validate promotional budgets against Tenzo’s sales uplift predictions

Setting Up Without Starting From Scratch

Using Zapier, connect Tenzo to ApproveThis in three steps:

1. Choose a Tenzo trigger (New Daily Forecast, Sales Summary, etc.)
2. Map key data points to ApproveThis’ request fields (e.g., forecasted sales → purchase order amount)
3. Set approval rules: Who approves based on dollar thresholds, item categories, or location IDs

Pro Tip: Use ApproveThis’ calculated fields to auto-flag requests needing special handling. Example: If Tenzo reports a 30% sales drop at Store #45, any inventory orders from that location could require CFO review regardless of amount.

Beyond Basic Approvals: Advanced Use Cases

Multi-Stage Menu Changes

A bakery chain uses Tenzo’s ingredient cost reports to trigger new menu item approvals. First, kitchen managers confirm feasibility. If approved, marketing reviews design costs. Finally, franchisees opt-in via approval groups. Each step automatically locks until previous approvals are met.

Emergency Budget Overrides

When Tenzo detects a location’s utilities spending 2x over budget, ApproveThis routes escalation requests with pre-filled incident reports. Approvers get context like weather data impacting HVAC costs. Conditional logic ensures only VPs can approve certain overages.

The Hidden Benefit: Audit Trails

For franchises, every approved request in ApproveThis timestamps who approved what - crucial during royalty audits. If Tenzo shows a location underreporting sales, the approval trail proves corporate validations occurred. Legal teams appreciate having denials with reasons (e.g., "Rejected $8k oven purchase; repair existing equipment per policy 4.2").

Real Impact for Real Businesses

A 120-location fast casual chain reduced inventory waste by 18% in Q1 by linking Tenzo’s waste tracking to approval-required purchase limits. Their ops team set dynamic thresholds - higher produce orders got auto-approved in summer but required winter approvals. Since implementing:

• Approval delays dropped from 2.5 days to 4 hours average
• Vendor chargebacks increased 22% with better-disputed payment approvals

Getting Started

For restaurants and retailers already using Tenzo, adding ApproveThis via Zapier takes under an hour. Focus first on high-impact areas:

For Finance Teams:
Connect Tenzo’s AP reports to approve vendor payments over $X. Use sequential approvals where accountants verify details first, then controllers approve releases.

For Operations:
Auto-create maintenance requests when Tenzo flags equipment repair costs. Include photos from staff via ApproveThis’ mobile app for context.

For Marketing:
Tie local promo budgets to Tenzo’s sales lift forecasts. Require regional manager approvals for campaigns exceeding predicted ROI thresholds.

The Bottom Line

Tenzo tells you what’s happening. ApproveThis ensures the right people respond appropriately. Together, they turn reactive data into proactive decisions - without complicating workflows for frontline managers. Whether you’re a 5-store burger joint or a national coffee brand, this integration closes the loop between insight and action.

Ready to move faster with fewer meetings? Start your ApproveThis trial or book a custom demo to see how approval automation works with your Tenzo data.