ApproveThis manages your WeStrive approvals.

Why This Integration Isn't Just Another Tech Stack Band-Aid

Let's cut through the noise: most software integrations promise efficiency but deliver complexity. What makes the ApproveThis and WeStrive combo different? It's about closing the gap between client management and decision-making without creating new bottlenecks. WeStrive handles your fitness business operations - client onboarding, subscriptions, billing. ApproveThis handles the approvals those operations require. Together through Zapier, they work like a set of connected gears rather than two separate tools duct-taped together.

For gym chains, personal training studios, and corporate wellness programs, this means eliminating the back-and-forth emails, missed spreadsheet updates, and "who approved this?" conversations that plague growing teams. Your operations team gets structured oversight without micromanaging. Your trainers stay focused on clients instead of admin work. Your finance lead sleeps better knowing subscription changes and invoices get proper review.

Where This Combo Hits Different

ApproveThis isn't just a digital rubber stamp. When connected to WeStrive via Zapier, you're building an actual system of record for decisions. Every subscription change, client onboarding, or invoice approval becomes trackable and tied directly to the action in WeStrive. No more hunting through Slack history when someone questions why a client got premium access.

Key advantage most miss: ApproveThis approvers don't need a WeStrive license. When your accounting firm needs to sign off on high-value contracts or external partners review client intakes, they approve via email or ApproveThis dashboard without getting added to your WeStrive plan. Saves seats, reduces tool clutter, keeps external collaborators in their lane.

Real-World Use Cases That Don't Suck

1. Killing Subscription Free-for-Alls

Scenario: A regional gym chain uses WeStrive for membership tiers. Previously, any sales rep could upgrade clients to premium plans. Cue revenue leakage from unqualified upgrades and frustrated members.

Fix: Zapier triggers an ApproveThis workflow whenever a WeStrive subscription change occurs. The gym manager gets an email with client history and upgrade justification. They approve/deny in one click, which auto-updates WeStrive. Finance now sees 23% fewer refund requests because upgrades get vetted.

2. Invoice Approvals That Actually Prevent Surprises

Scenario: A corporate wellness provider gets burned when unapproved trainer expenses hit invoices, causing client billing disputes.

Fix: Every WeStrive invoice creation triggers an ApproveThis request with line-item breakdowns. The ops director reviews markups against contract rates before invoices go to clients. Result? 15% reduction in billing-related support tickets and faster client payments.

3. Client Onboarding Without the Permission Hunger Games

Scenario: A boutique fitness studio's trainers constantly nag the owner to approve new client intakes during peak hours.

Fix: New WeStrive client applications auto-create ApproveThis requests with intake forms. The owner delegates approvals to senior trainers during busy periods using ApproveThis' vacation rules. Clients get onboarded 40% faster, and the owner stops getting 9 PM "Can I add this client?" texts.

Setup That Won't Make You Want to Swear Off Tech Forever

If you can set up a Netflix profile, you can handle this:

1. Connect the pipes: In Zapier, link WeStrive and ApproveThis (takes 2 minutes if you have admin access to both)
2. Pick your trigger: Choose the WeStrive event that matters - new client, invoice, subscription change
3. Map the details: Tell ApproveThis which request template to use and who needs to approve
4. Test live: Run a real WeStrive action to see the approval pop in ApproveThis

Pro tip: Use ApproveThis' calculated fields to auto-flag requests needing extra scrutiny. Example: If a WeStrive invoice exceeds $5K, require CFO approval instead of just the account manager.

Teams That Stop Hating Their Tools

Operations Managers

Finally get audit trails for client changes without playing 20 questions with staff. ApproveThis' real-time dashboard shows pending WeStrive actions, completed approvals, and who's sitting on requests.

Sales Teams

Upsell clients without waiting days for manager sign-off. Conditional approval thresholds in ApproveThis auto-approve common upgrades under $200 while flagging bigger deals for review.

Finance Controllers

Stop being the bottleneck. Vacation delegation in ApproveThis automatically reroutes invoice approvals to your deputy when you're OOO. Integrates with Outlook/Google Calendar so you don't have to lift a finger.

What You're Not Buying Here

Let's manage expectations: This isn't AI predicting your approval needs or blockchain-based whatever. It's a straightforward fix for the daily approval headaches slowing down your fitness business. No over-engineered features, just:

• Visibility into who approved what in WeStrive
• Rules to handle approvals without manual babysitting
• Email-based approvals that even your least techy vendors can handle

When to Consider This Combo

If any of these sound familiar:

- You've had a client dispute because someone approved something they shouldn't have
- Trainers spend more time chasing approvals than training
- Finance finds billing errors after invoices already went out
- Scaling beyond "just ask the owner" approval processes

That's your sign. The integration works for businesses using WeStrive who need more control but less busywork.

Cool, How Do We Start?

Option 1: Register for ApproveThis, connect to WeStrive via Zapier in 15 minutes. Free trial covers basic workflows.

Option 2: Book a demo to see advanced features like approval thresholds or calculated fields tailored to your fitness biz.

Either way, you'll know within a week if this solves your approval headaches or not. No decade-long "transformation" required.