Letās cut through the corporate fluff: approvals suck. Theyāre the traffic jam in your workflow highway, the "waiting on Gary from accounting" meme made real. But hereās the thing ā they donāt have to. Not when you combine ApproveThisās approval automation with WinSMSās text messaging firepower. This isnāt about replacing email. Itās about fixing what email broke.
Why These Two? Because Paperwork Shouldnāt Move at Snail Speed
ApproveThis isnāt just another digital rubber stamp. Itās a surgical tool for cutting through approval red tape. WinSMS isnāt your grandmaās SMS gateway ā itās how teams actually communicate when email chains turn into the ninth circle of hell. Together? They turn "waiting for sign-off" into "done before your coffee gets cold."
What Youāre Working With
ApproveThis: Lets you build approval workflows that actually make sense. Multi-step approvals? Check. Auto-escalations when Garyās on vacation? Yep. Real-time tracking so youāre not playing corporate Marco Polo? Obviously.
WinSMS: Bulk SMS that doesnāt feel like spamming your clients. Two-way messaging that works even when people ignore their inboxes. Delivery rates that wonāt make you look like an amateur.
The Killer Combo: Approval Workflows That Actually Move
Hereās where it gets real. Weāre not talking about some āintegrationā that requires a PhD in coding. This is Zapier-level simple ā connect ApproveThis to WinSMS in 15 minutes flat. No IT department required.
Use Case 1: Instant SMS Alerts When Sh*t Gets Approved
Scenario: Your construction company just approved a $250K equipment purchase. The project managerās waiting to pull the trigger. The supplier needs confirmation. Accounting wants proof for their records.
Old Way: Approval email gets sent ā Project manager misses it in flooded inbox ā Follow-up calls ā Delay ā Everyoneās pissed
New Way:
- ApproveThis auto-approves purchases under $300K based on your thresholds
- Zapier triggers WinSMS to blast texts to PM, supplier, and accounting lead
- Message includes approval ID and direct link to docs in ApproveThis
Real result: That bulldozer gets ordered 3 days faster. No oneās chasing paper trails.
Use Case 2: Turn SMS Replies into Actual Decisions
Scenario: Your retail chainās field managers text inventory requests daily. Youāre currently copying these into spreadsheets, emailing for approvals, then⦠you get the picture.
Fix:
- WinSMS gets a text like āNeed 200 units Product X ā Store 42ā
- Zapier creates an ApproveThis request with all details
- Approver gets email/SMS with one-click approve/reject
- WinSMS automatically texts back āApproved ā PO #5421ā or āDenied ā See notesā
Bonus: ApproveThis tracks every decision automatically. Audit-proof without the spreadsheets.
Why This Isnāt Just Another āIntegrationā
Letās get specific about what makes this combo lethal:
1. No More Approval Black Holes
ApproveThis shows you exactly where every request is stuck. Add WinSMS alerts, and approvers canāt hide behind āI didnāt see the email.ā
2. Field Teams Actually Use It
Construction crews, delivery drivers, retail staff ā theyāre not checking email. They text. Now those texts become legit approval requests.
3. Clients Donāt Need Another Login
External partners approve via SMS or email. No paying for extra software seats. No training.
Setting This Up Without Losing Your Mind
If you can order DoorDash, you can do this:
- Zapier Account: Free tier works (Get one here)
- Connect ApproveThis: Takes 2 minutes. No coding.
- Hook Up WinSMS: Use their Zapier integration (WinSMS details here)
- Build Your First āZapā: Example: āWhen ApproveThis request is approved ā Send WinSMS alertā
Pro Tip: Start with one workflow (like purchase orders). Scale after you see results.
Who Actually Benefits? (Spoiler: Everyone)
Operations Teams: Stop being human routers between field and office.
Finance: Auto-approve small expenses, escalate big ones. Audit trails built-in.
HR: Onboard contractors with SMS-based document approvals.
Sales Managers: Approve discounts via text while at client sites.
The Fine Print (That Actually Matters)
Cost Control: ApproveThisās approval thresholds mean junior staff can approve small purchases without risking your budget.
Delegation That Works: Garyās on PTO? ApproveThis automatically reroutes approvals. No dropped balls.
Two-Way Street: WinSMS replies become ApproveThis comments. Keep context without digging through threads.
This Isnāt āDigital Transformationā ā Itās Just Working Smarter
Weāre not here to sell you some enterprise āsolution.ā This is about fixing the daily crap that slows your team down:
- No more āIāll approve it when Iām back at my deskā
- No more lost requests in email threads
- No more explaining to clients how to use some clunky portal
Itās approvals that work how people actually work ā through quick decisions and instant communication.
Try It or Donāt (But Your Competitors Probably Will)
ApproveThis has a free tier. WinSMS pricing starts at about what you spend on office snacks monthly. The real cost? Spending another quarter doing approvals like itās 1998.
Get Started with ApproveThis (Takes 2 minutes. Seriously.)
Check Out WinSMS (Because texting shouldnāt be complicated)
Still reading? Thatās 3 minutes you couldāve spent setting this up.
Integrate with WinSMS Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for WinSMS
Suggested workflows (and their Zapier components) for WinSMS
Send SMS after a request is approved or denied in ApproveThis
Ensure quick communication of approval outcomes by sending SMS alerts immediately after a request is approved or denied in ApproveThis. This automation helps keep stakeholders informed and accelerates the follow-up process.
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Send SMS
Sends an SMS message to the specified recipient(s).
Create approval requests in ApproveThis for new SMS replies
Streamline your workflow by creating approval requests in ApproveThis for every new SMS reply received on WinSMS. Enhance decision-making by quickly assessing and acting upon incoming messages. This integration maximizes efficiency by connecting communication with your approval pipeline.
Zapier Components

Trigger
New Reply
Triggers when a new SMS is received. Unicode or emoji characters in replies may not appear as is in the response.
Action
Create Request
Creates a new request, probably with input from previous steps.
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