ApproveThis manages your SignRequest Integration approvals.

Why Approval Management Needs Digital Signatures

Modern businesses face a critical gap between internal approvals and external action. Teams approve contracts in email chains, then scramble to collect signatures. Legal signs off on vendor agreements, but the document gets stuck in someone’s inbox. HR finalizes offer letters, only to delay onboarding waiting for signatures. ApproveThis and SignRequest solve this disconnect through Zapier-powered automation that bridges decision-making with execution.

ApproveThis specializes in structured approval workflows with role-based permissions, conditional logic, and real-time tracking. SignRequest delivers legally binding e-signatures with audit trails. Together, they create closed-loop processes where approvals automatically trigger signature requests – and signed documents initiate follow-up approvals. This isn’t just about saving time; it’s about eliminating the 72-hour delays that happen when processes rely on manual handoffs between systems.

Three Ways to Connect Approvals with Signatures

1. Contract Execution for Legal Teams

When legal counsel approves a vendor agreement in ApproveThis, the integration automatically sends the final contract via SignRequest to all parties. A regional law firm used this workflow to reduce client onboarding from 14 days to 48 hours. Key advantage: Approvers in ApproveThis don’t need SignRequest licenses, allowing external partners to review terms without platform access.

2. HR Onboarding Acceleration

New hire offer letters approved in ApproveThis trigger personalized SignRequest documents with dynamic fields for role-specific clauses. One tech startup eliminated 12 manual steps in their process, cutting time-to-hire by 65%. Vacation delegation in ApproveThis ensures sign requests never stall if HR managers are out.

3. Procurement Compliance

Supplier contracts over $50k automatically route to finance directors in ApproveThis. Upon approval, SignRequest sends NDAs with calculated expiration dates based on the contract’s terms. A manufacturing company using this integration reduced compliance violations by 83% in Q1.

Technical Advantages You Can’t Replicate Manually

These workflows work because ApproveThis handles complex logic that email approvals can’t:

• Threshold-Based Routing: Contracts under $10k auto-approve via calculated fields, freeing managers for strategic work
• Multi-Stage Sequencing: Legal > Finance > CEO approvals happen in order, with SignRequest only triggering after final sign-off

Meanwhile, SignRequest provides:

• Template Version Control: Always send the latest NDA template after approval
• Signer Authentication: Meet compliance requirements that basic PDF tools can’t

Implementation Guide for Cross-Functional Teams

Step 1: Map Your Current Process

Identify where approvals stall before signatures. Sales teams often discover 40% of quote approvals wait for VP review unnecessarily – set thresholds to auto-approve small deals.

Step 2: Configure ApproveThis Workflows

Build approval chains in ApproveThis with:
- Conditional paths (e.g., contracts vs. NDAs)
- Approval groups (legal team + department head)
- Email fallbacks for external partners

Step 3: Connect via Zapier

In Zapier, create Zaps that:
1. Start when ApproveThis requests are approved/denied
2. Pull document metadata from ApproveThis
3. Push to SignRequest with template variables
Zapier’s interface requires no coding – test with a simple HR form first.

Department-Specific Benefits

Finance Teams

Invoice approvals with automatic PO generation in SignRequest reduce payment delays. One controller automated $2.3M/month in vendor payments by connecting approval thresholds to signature triggers.

Sales Organizations

Deal desk approvals auto-send contracts via SignRequest with deal-specific terms. A SaaS company increased Q4 closures by 22% by eliminating signature request delays.

Operations Managers

Procurement approvals trigger service agreements with SLAs populated from ApproveThis request forms. Reduces errors from manual data entry by 91%.

Why This Integration Becomes Essential at Scale

When processing 100+ approvals weekly, manual signature follow-ups create:

- Compliance gaps (unsigned NDAs)
- Revenue leaks (unexecuted contracts)
- Audit risks (missing approval-signature links)

ApproveThis + SignRequest via Zapier provides an immutable audit trail showing who approved what, when, and how it was signed. Legal teams gain instant visibility into contract status without status update meetings.

Getting Started

1. Register for ApproveThis (14-day trial)
2. Connect your existing SignRequest account
3. Build one test workflow (e.g., employee offer letters)
4. Schedule a demo to replicate success across teams

Key Reminder: Approvers in ApproveThis don’t need SignRequest seats. Clients sign documents via email while your team maintains control in ApproveThis.

Final Thoughts

Approvals and signatures aren’t separate processes – they’re two stages of organizational decision-making. By connecting ApproveThis and SignRequest, you’re not just automating tasks; you’re creating a system where every approved decision immediately converts into executable action. The result? Faster cycle times, fewer errors, and teams that focus on work that matters instead of chasing documents.

Ready to eliminate approval-to-signature delays? Book a customized demo showing how your specific workflows can be optimized.