
ApproveThis manages your pdfFiller Integration approvals.
April 17, 2025
Integration Category: Documents
Why Pair Approval Management with PDF Editing?
Let’s be real: chasing signatures on PDFs is the corporate equivalent of herding cats. Between misplaced forms, approval bottlenecks, and the endless “I thought you were handling this” emails, manual document workflows cost time and sanity. That’s where pairing ApproveThis (approval automation) with pdfFiller (PDF editing/eSignatures) turns chaos into calm. Together, they let you automate the entire lifecycle of document reviews, edits, and approvals – no cat-herding required.
What Happens When You Connect These Two?
ApproveThis handles the decision-making logistics: routing documents to the right people, escalating urgent requests, and tracking every step. pdfFiller manages the document itself: editing contracts, collecting eSignatures, or generating fillable forms. Zapier acts as the glue between them. The result? A closed-loop system where documents move forward the second approvals happen – no manual handoffs.
Business Benefits That Don’t Sound Like Corporate Jargon
This isn’t about “synergistic paradigm shifts.” It’s practical stuff:
- Stop playing middleman: Approvers get notified automatically. No more forwarding emails or begging for updates.
- Cut approval time by 60-80%: Real estate agencies, for example, get leases signed 3x faster by auto-routing to landlords, tenants, and lawyers.
- Zero license sprawl: External clients (vendors, contractors) can approve docs via email without needing a pdfFiller account.
Use Cases for Teams Who Hate Paperwork
Every department deals with documents. Here’s how this integration solves specific headaches:
HR Teams: Onboarding Without the Onslaught
Problem: New hire packets get stuck waiting for department heads to sign off on role changes or equipment requests.
Fix: When HR uploads an offer letter to pdfFiller, ApproveThis automatically routes it to Finance (budget approval), IT (laptop specs), and the hiring manager. Approvers click “yes” in email, and the signed doc generates instantly.
Finance Teams: Contracts That Don’t Ghost You
Problem: Vendor contracts get “lost” after verbal approvals, delaying payments.
Fix: Set a rule in ApproveThis: Any pdfFiller contract over $10K needs CFO approval. The system escalates unopened requests after 24 hours. Once signed, the contract auto-saves to your accounting software.
Legal Teams: Redlines That Actually Move Forward
Problem: Clients take weeks to review revised NDAs, leaving deals in limbo.
Fix: When a client fills out a pdfFiller form requesting changes, ApproveThis pings your legal team. Approved edits trigger a new draft in pdfFiller, sent back via automated email. Bonus: Use calculated fields to auto-flag non-negotiable terms.
Operations: Purchase Orders That Don’t Require Babysitting
Problem: Field managers fax (!) POs to HQ, where they sit on someone’s desk.
Fix: Managers fill a pdfFiller form on their phone. ApproveThis routes it based on amount: $500-$5K to department heads, $5K+ to VP. Approved? PDF converts to an order in your ERP. Denied? Auto-email explains why.
How to Set This Up Without Calling IT
If you can set a Netflix profile, you can do this:
- Connect via Zapier: Create a Zapier account (it’s the duct tape here).
- Pick your triggers: Most teams start with “New Filled Form” in pdfFiller or “New Request” in ApproveThis.
- Add actions: Like “Create Request” in ApproveThis or “Generate Shareable Link” in pdfFiller.
- Test with a low-stakes doc: Try a office supply request form before touching contracts.
Pro Tips for Non-Robot Users
Do: Use ApproveThis’ approval thresholds. Example: Auto-approve office supplies under $200, but require CEO sign-off for anything with “consulting” in the title.
Don’t: Overcomplicate steps. If your workflow has more layers than an onion, split it into separate Zaps.
Why This Isn’t Just Another Integration
Most tools promise automation. Here’s what makes this combo different:
- Approval isn’t a black hole: Track who’s sitting on a doc in real-time. No more “I never got that email” excuses.
- External users don’t slow you down: Clients approve via email (no login), but their actions still follow your rules.
- Documents adapt on the fly: If a budget gets denied, pdfFiller auto-generates a revised version using ApproveThis’ feedback.
Real Results (Without the Fluff)
A healthcare company used this setup to process patient consent forms. Before: 14-day average approval (doctors, admins, legal). After: 48 hours. How? ApproveThis escalated overdue requests to backup approvers, and pdfFiller auto-filled patient data into templates.
Bottom Line: This Isn’t Just About PDFs
It’s about fixing the approval bottlenecks that make simple docs feel like a scavenger hunt. ApproveThis handles the who, when, and why of decisions. pdfFiller handles the what (the document itself). Zapier makes them talk. You get to stop chasing people and focus on work that matters.
Ready to Stop Being a Document Janitor?
Register for ApproveThis (free 14-day trial), grab a pdfFiller account, and build your first Zap in 20 minutes. Or, schedule a demo to see how approval thresholds and calculated fields can turn your worst workflows into quiet background processes.
Integrate with pdfFiller Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for pdfFiller
Suggested workflows (and their Zapier components) for pdfFiller
Generate shareable forms for new approval requests
Receive a new approval request and immediately create a distributable PDF form. This automation ensures efficient communication and document sharing following each request. *Note: Ensure your pdfFiller document is prepared prior to triggering this workflow.*
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create Distributable Form & Generate Shareable Link
Create a fillable form based on an existing document and generate a shareable link to easily distribute it.
Initiate approval requests for newly filled forms
Automatically generate a new approval request whenever a form is filled. This integration helps streamline processing approvals directly following data collection, saving valuable decision-making time.
Zapier Components

Trigger
New Filled Form
Triggers when a form is filled out.
Action
Create Request
Creates a new request, probably with input from previous steps.
Generate documents upon request approval
Once the request receives approval or denial, automatically create a filled document from a template. This reduces manual steps associated with documentation following approvals.
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Create Filled Document From Template
Create the new filled document based on an existing fillable document.
Initiate approval workflows for new documents
Automate the creation of an approval workflow each time a new document is uploaded or created in pdfFiller. This ensures a structured approval process for every document added.
Zapier Components

Trigger
New Document
Triggers when a new document is uploaded or created.
Action
Create Request
Creates a new request, probably with input from previous steps.
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