ApproveThis manages your IgniSign Integration approvals.

Why Approval Workflows Need Digital Signatures

Modern businesses face a critical gap: approval processes often stall at the final hurdle – getting signatures. Teams waste days chasing stakeholders via email, while legal departments juggle incomplete paperwork. ApproveThis (approval workflows) and IgniSign (digital signatures) solve this disconnect through Zapier, creating a closed-loop system where approved requests automatically trigger signature collection – and signed documents instantly route for internal validation.

This isn’t just about replacing wet signatures. It’s about eliminating the 72-hour limbo between “approved” and “executed.” For example, a marketing agency using this integration automatically sends client contracts for e-signature the moment internal stakeholders approve the scope. Legal teams at manufacturing firms auto-validate signed supplier agreements against original purchase requests, preventing costly mismatches.

Key Integrations for Cross-Team Efficiency

ApproveThis and IgniSign share a Zapier integration that handles two critical handoffs:

1. Signature Proofs to Approval Requests (Legal/Compliance)

When IgniSign generates a signature proof (e.g., a signed NDA), Zapier can create an ApproveThis request for internal review. Legal teams configure rules like:

• Auto-flag contracts missing notarization clauses
• Require CFO approval for agreements exceeding $250K

Real-World Impact: A healthcare provider reduced compliance audit prep from 3 weeks to 4 days by linking signed patient consent forms directly to approval records showing HIPAA-compliant workflows.

2. Approval Requests to Signature Collections (Sales/Operations)

When an ApproveThis request is approved (e.g., a sales discount over 15%), Zapier triggers an IgniSign signature request. Sales teams embed this in proposals so contracts get signed before customers second-guess terms. Operations teams use it for procurement – approved vendor contracts auto-send for supplier e-signature, cutting onboarding time by 65%.

Critical Note: ApproveThis approvers only need email access – no IgniSign licenses required. This lets external partners (clients, vendors) validate requests without software costs.

Team-Specific Benefits Beyond the Basics

Finance Teams: Audit-Proof Spend Control

ApproveThis’ calculated fields automatically check IgniSign-signed invoices against original purchase requests. If a supplier charges $12K for an approved $10K order, the system flags discrepancies before payment. Approval thresholds auto-approve routine expenses but escalate anomalies to managers – all with a documented chain of signatures and approvals.

HR Teams: Scalable Compliance

New hire paperwork gets signed via IgniSign only after ApproveThis confirms background checks and salary approvals. HR automates offer letter routing: Recruiters initiate requests, VPs approve comp packages, and candidates e-sign without HR manually shuffling contracts between systems.

Product Teams: Accelerated Launches

ApproveThis routes feature spec docs for engineering sign-off, then auto-sends approved specs via IgniSign to legal for IP review. Product leads track progress in real time, knowing signed approvals are legally binding – no last-minute scrambles because someone missed an email attachment.

Implementation: No Coding, Just Strategic Setup

Zapier integration requires three steps, but success hinges on pre-planning:

1. Map Critical Fields: Ensure ApproveThis requests include IgniSign document IDs for traceability.
2. Set Escalation Rules: Use ApproveThis’ thresholds to auto-approve low-risk signatures (e.g., NDAs under $50K) but require manual review for high-stakes contracts.
3. Assign Backup Approvers: Configure ApproveThis’ vacation delegation so signature requests never stall because a VP is offline.

Pro Tip: Use ApproveThis’ calculated fields to auto-populate IgniSign templates. Example: A sales contract template pulls approved discount rates from CRM data, ensuring signed deals match internal pricing policies.

Why This Combo Beats All-in-One Platforms

Generic workflow tools force compromises – basic approval logic or limited e-signature features. ApproveThis + IgniSign gives depth:

Approval-Specific Features: Multi-level approvals, conditional routing, and real-time analytics in ApproveThis integrate with IgniSign’s advanced signing workflows (bulk sends, biometric verification). Together, they handle complex scenarios like:

• Requiring notarized signatures (via IgniSign) for contracts approved by the board (via ApproveThis)
• Auto-archiving signed docs to SharePoint only after final approval

Cost Efficiency: ApproveThis doesn’t charge for approver seats, so clients/vendors can approve requests without inflating your software costs. IgniSign’s pay-per-use pricing scales better for businesses with seasonal contract volumes than flat-rate e-sign tools.

Getting Started: Focus on High-Impact Processes First

Don’t boil the ocean. Target one workflow where delays cost real money:

For Sales Teams: Connect proposal approvals to contract signatures. ApproveThis ensures discounts stay within guidelines; IgniSign gets contracts signed before competitors counter.

For Legal Teams: Automate NDA renewals. ApproveThis routes expiring agreements for internal review; approved NDAs auto-send via IgniSign with updated terms.

Next Steps: Register for ApproveThis, then connect it to IgniSign via Zapier. For complex use cases, schedule a demo to configure role-based access and approval thresholds.

The Bottom Line: Approval Velocity = Revenue Velocity

Businesses using ApproveThis and IgniSign close contracts 40% faster by eliminating approval-signature handoff delays. Procurement teams cut supplier onboarding from 21 days to 72 hours. Legal departments reduce compliance risks with tamper-proof audit trails linking every signature to its original approval.

This isn’t automation for automation’s sake – it’s about making every decision-binding document legally enforceable the moment stakeholders say “yes.”