ApproveThis manages your Arkon Event Integration approvals.

Why Approval Automation Matters for Event Teams

Let's cut to the chase - event planning is chaos disguised as spreadsheets. Between last-minute vendor changes, volunteer approvals, and add-on requests, most teams spend more time chasing signatures than actually running events. That's where the ApproveThis + Arkon Event combo comes in clutch.

Arkon Event handles the nitty-gritty of festival staffing and registration like a Nordic efficiency machine. ApproveThis cuts through approval bottlenecks like a hot knife through butter. Together through Zapier? You get automatic decision loops that keep events moving while your team actually sleeps sometimes.

What Each Platform Brings to the Table

ApproveThis: The Approval Workhorse

Think of ApproveThis as your digital bouncer for business decisions. It doesn't just route requests - it enforces rules, escalates stuck approvals, and keeps everyone honest with real-time tracking. Key features for event teams:

• Multi-step approvals that mirror your actual chain of command
• Automatic delegation when Karen from procurement takes vacation
• Threshold rules that auto-approve small expenses

Arkon Event: The Registration Powerhouse

Arkon Event isn't your grandma's event software. Built for Nordic festivals but sharp enough for corporate roadshows, it handles:

• Complex staff/volunteer registration
• Add-on management (those VIP passes don't sell themselves)
• Compliance tracking for temporary workers

Three Killer Integrations Your Team Will Actually Use

1. Staff Registration Approvals

The Problem: New volunteer signups sitting in limbo while three managers argue over who should approve them.

The Fix: Every new Arkon registrant automatically kicks off an ApproveThis workflow. HR gets first look, department heads chime in if needed, and approved staff get auto-added to shift schedules.

Real-World Impact: A UK music festival cut their onboarding time from 72 hours to 4 hours using this exact flow. No more headliners showing up to unstaffed beer tents.

2. VIP Package Approvals

The Problem: Sales teams promising backstage passes that operations didn't budget for.

The Fix: Any Arkon add-on request over $500 triggers ApproveThis thresholds. Finance auto-approves small asks, flags big ones, and sales gets instant feedback without 15 approval emails.

Pro Tip: Use calculated fields to auto-apply sponsor discounts before approval requests even go out.

3. Post-Approval Automation

The Magic: Approved a catering contract? ApproveThis automatically updates Arkon's vendor list. Denied a VIP request? The system emails the sales rep before they bother operations.

Why It Matters: Corporate event planners report 40% fewer "status update" meetings after implementing this two-way sync.

Setting This Up Without Losing Your Mind

Here's the beauty part - you're not building some fragile custom integration. We're talking 20 minutes in Zapier:

1. Connect both apps to your Zapier account
2. Pick your trigger (New Arkon registration → ApproveThis request)
3. Map the key fields (Pro tip: Use Arkon's custom tags for approval routing)
4. Test with a real registration

Bonus points: Set up escalation rules in ApproveThis so stalled approvals ping the right manager's Slack instead of dying in inbox purgatory.

Who Benefits (Besides Your Sanity)

HR Teams

No more manual background check approvals. Set conditional rules in ApproveThis:

Example: "If volunteer is under 21, require manager + legal sign-off on alcohol service roles."

Operations Managers

Auto-approve routine vendor requests up to $5k, but require dual signatures for new contractors. All tracked in Arkon's vendor portal automatically.

Sales Teams

VIP package requests get instant "yes/no" instead of waiting for finance. Approved? Client gets auto-added to Arkon's VIP list with zero manual data entry.

The Nerd Stuff You'll Appreciate

While competitors make you pay per approver, ApproveThis gets it - your external vendors shouldn't cost you license fees. Key technical wins:

No Seat Tax: Approvers only need ApproveThis access - no extra Arkon licenses required. Perfect for cross-company approvals with staging crews or temp agencies.

Vacation Coverage That Actually Works: ApproveThis automatically reroutes requests if designated approvers are OOO. No more "Sorry, I was at Burning Man" excuses.

Compliance Made Less Awful: Every approval decision auto-logs in both systems. Auditors get their paper trail without you creating extra reports.

When Not to Use This Integration

We're honest here - this isn't magic fairy dust. Hold off if:

• You have single-approver processes (just use Arkon's basic tools)

• Your approval rules change daily (stick with Post-its)

• You enjoy manually updating 14 spreadsheets (we don't judge)

Getting Started Without the Sales Fluff

Test drive with a free ApproveThis trial - no need to redo your whole Arkon setup. Pro tip: Start with one workflow:

1. Pick your most annoying approval bottleneck

2. Build the Zap in 15 minutes

3. Run it parallel to your current process for a week

See real results? Scale up. Not convinced? Cancel before the trial ends. Zero risk, all reward.

Claim Your Free Trial or Book a 10-Minute Demo

FAQ for the Skeptics

Q: What if our approvals need legal review?
A: Add conditional steps that route contracts to legal ONLY when specific clauses are present. No more blanket delays.

Q: Can we approve via mobile?
A: ApproveThis sends email links that work on any device. No app install required for approvers.

Q: How's support during events?
A: 24/7 live support with actual humans. Because festivals don't care about your timezone.