ApproveThis manages your Weezevent Integration approvals.

Let’s cut through the noise: planning events sucks when you’re stuck chasing approvals. Marketing needs budget sign-off for that conference, HR can’t launch the holiday party without venue approval, and someone’s always MIA when you need a “quick yes.” That’s where combining ApproveThis and Weezevent turns your approval chaos into a well-oiled machine.

Why These Two Tools Click

Weezevent handles the logistics – ticketing, registrations, payments. ApproveThis handles the politics – getting decisions made fast without endless Slack pings. Together via Zapier, they automate the worst parts of event planning so your team can focus on actual work.

What This Means For Your Bottom Line

Companies using both tools report 40% faster event launches and 30% fewer approval-related delays. Why? Because you’re not waiting for Karen in Accounting to check her email. Approval rules auto-route requests, approvers get nudges, and everything syncs between systems without manual data entry.

Real-World Use Cases That Don’t Suck

1. Auto-Approving New Events (Before They Blow Up Your Calendar)

Picture this: Your sales team wants to host a last-minute webinar. They set it up in Weezevent, which triggers an approval request in ApproveThis. The workflow:

- Routes to the CMO if budget > $5k
- CCs Legal if contracts are involved
- Escalates after 24hrs if no response

Who needs this: Marketing agencies running client events, universities managing campus activities, any team tired of “Who approved this?!” debates.

2. Validating Attendee Payments Without the Paper Trail

When new registrations hit Weezevent, ApproveThis can:

- Flag high-risk transactions for fraud review
- Confirm comp tickets with department heads
- Auto-approve repeat attendees under $500

Pro tip: Use ApproveThis’ calculated fields to auto-flag registrations that exceed per-person budget limits.

3. Syncing Approved Attendees in Real Time

ApproveThis isn’t just about gatekeeping – it’s about momentum. Example: A pharma company uses this integration to:

1. Get compliance approval for medical attendees
2. Auto-add them to Weezevent’s VIP list
3. Trigger custom email confirmations

All before the compliance officer finishes their latte.

Department-Specific Wins

For Finance Teams

Approval thresholds mean no more $20k venue deposits slipping through. Set hard limits where requests auto-escalate to directors, with all documentation attached via Weezevent.

For Legal & Compliance

Every contract, waiver, or NDA uploaded to Weezevent can trigger parallel approval tracks in ApproveThis. Plus, audit trails are automatic.

For External Partners

Here’s the kicker: Vendors or clients can approve requests without needing a Weezevent login. They just reply to an email. Fewer logins = fewer excuses.

Setting This Up Without Losing Your Mind

Connect via Zapier in three steps:

Step 1: Create a Zap with Weezevent as the trigger (like “New Event” or “New Transaction”).
Step 2: Set ApproveThis as the action – map critical fields (budget, event type, requester).
Step 3: Add conditional logic in ApproveThis based on Weezevent data (e.g., auto-approve internal team events under $1k).

Test with a fake event (we recommend “Emergency Kitten Video Symposium” to keep QA interesting).

Why This Combo Beats Native Tools

Weezevent’s approval features? Basic. ApproveThis adds:

- Delegation: Auto-reassign approvals when someone’s OOO
- Cross-team routing: Require simultaneous sign-off from Security AND Marketing
- Email approvals: Let execs approve via Gmail without another damn login

The Bottom Line

If your event planning involves more herding cats than actual strategy, this integration cuts the crap. It’s not about doing more – it’s about finally doing things once without seven follow-up emails.

Next Steps (Actual Useful Ones)

1. Get an ApproveThis trial – takes 8 minutes
2. Bookmark the Weezevent API docs for reference
3. Steal our pre-built Zap templates (link in comments – our legal team made me say this)

Or just keep doing approvals manually. Your funeral.