ApproveThis manages your Maroo Integration approvals.

When Approvals Meet Payments: No More Spreadsheet Nightmares

Let’s cut to the chase: if you’re managing weddings or corporate events, your approval processes probably look like a game of telephone crossed with accounting. Someone emails a vendor contract. Finance hunts down the budget owner. Legal chimes in three days later. Meanwhile, the couple wants to add a llama rental.

This is where ApproveThis and Maroo come in. One handles the messy approval chains, the other wrangles payments. Connect them via Zapier, and you’ve got a system where client onboarding triggers approvals, which trigger payments – no manual handoffs.

Why These Two? Let’s Break It Down

ApproveThis: The Approval Bouncer

ApproveThis isn’t just another “notify Bob” tool. It’s built for companies where every decision needs three sign-offs and someone’s always on vacation. Key features:

• Conditional workflows: Auto-route based on dollar amounts or project type
• Email approvals: External vendors can approve without logging in

Maroo: Payments Without the Papercuts

Maroo isn’t generic payment software – it’s built for events. Think client payment portals, vendor payouts, and deposit tracking that doesn’t make you want to scream.

Together? Like Venue Finding + Open Bar

Example: A new client signs your $50K wedding package. Maroo captures their info. ApproveThis instantly pings the sales manager, finance lead, and your liability insurance contact. All approve via email. Maroo then auto-generates the payment schedule. No chasing. No errors.

Real Use Cases (Not Just Tech Demo Fluff)

1. Client Onboarding That Doesn’t Suck

The Problem: New client details sit in Maroo until someone remembers to check. Meanwhile, the sales team promised a 24-hour confirmation.

The Fix: Zapier triggers an ApproveThis workflow the second a client is added in Maroo. Sales ops gets a Slack alert, approves the package details, and Maroo auto-sends the contract. Who uses this: Catering companies needing chef approval on custom menus before taking deposits.

2. Approvals That Actually Release Payments

The Problem: You approved the floral invoice days ago. Accounts Payable “didn’t get the memo.” Now the florist is threatening to pull the peonies.

The Fix: When ApproveThis greenlights a vendor payment, Zapier tells Maroo to process it. Bonus: Set approval thresholds so small reimbursements auto-approve. Who uses this: Event venues managing 100+ vendor payments per season.

3. Post-Approval Audit Trails

The Problem: That “approved” venue rental? Turns out the coordinator okayed it, but the contract never made it to legal. Cue the lawsuit.

The Fix: Every Maroo payment tied to an approval includes ApproveThis’ decision log. Who uses this: Corporate event planners with strict compliance needs.

Setting This Up Without Losing Your Mind

We’re talking 15 minutes, not 15 hours:

1. Grab your Maroo API keys (here’s their guide)
2. Connect both apps to Zapier
3. Pick a trigger (e.g., “New Client in Maroo”)
4. Add ApproveThis approval steps
5. Test with a fake “Llama Rental” vendor

Pro Tip: Use ApproveThis’ calculated fields to auto-flag contracts over $10K for legal review. No coding – just dropdowns.

Who Actually Benefits? (Spoiler: Everyone)

Sales Teams

Stop losing deals because legal took a week to approve add-ons. Conditional workflows mean:

• Standard packages auto-approve
• Upsells over $5K alert the sales director

Finance Departments

Maroo payments only go out after ApproveThis logs:

• Who approved
• When
• Which budget line item it’s against

Operations Managers

Real-time dashboards show:

• Pending approvals delaying payments
• Auto-reassigned tasks when planners are OOO

The Nerd Stuff You Actually Care About

Security: ApproveThis doesn’t store your Maroo data – it’s a pass-through. Two-factor auth available.

Cost: Approvers don’t need Maroo seats. Huge for external vendors.

Scalability: Handles 10 approvals/month or 10,000. Same setup.

“But Wait, What If…”

Q: Our CFO wants manual control over large payments?
A: Set thresholds. Under $2K auto-approves; over that, routes to her inbox.

Q: We use 14 other tools?
A: Zapier connects to all. Add Asana for task tracking or HubSpot for CRM alerts.

Ready to Stop Herding Cats?

Look, you’re not going to eliminate last-minute wedding changes. But you can stop the internal chaos. ApproveThis + Maroo via Zapier means:

• Clients get faster responses (happy couples = 5-star reviews)
• Vendors get paid on time (no more awkward check requests)
• You get to focus on design, not paperwork

Book a 15-minute demo or start a free trial. No CC required. We’ll even help you build your first Zap.