ApproveThis manages your FacilityBot approvals.

Why Approval Automation Matters in Modern Operations

Facility management teams face constant pressure to balance rapid response times with proper oversight. While FacilityBot excels at collecting service requests and managing physical spaces, manual approval processes often create bottlenecks. ApproveThis removes these friction points by adding structured, automated decision-making directly into your existing workflows. Together, these platforms enable organizations to resolve issues faster while maintaining compliance – without overburdening approvers or staff.

Where FacilityBot Ends and ApproveThis Begins

FacilityBot serves as the frontline for service requests – desk bookings, maintenance tickets, and visitor management flow through its interface. However, many of these actions require human validation. A maintenance request might need budget approval, a desk booking could require manager confirmation for hybrid teams, or a visitor pass might demand security clearance. This is where ApproveThis adds critical functionality:

• Conditional Routing: Send high-cost repairs to finance teams while routing IT equipment issues to department heads
• Compliance Safeguards: Require dual approvals for bookings exceeding capacity limits or access to secure areas

Unlike basic approval features in other tools, ApproveThis provides granular control over who approves what, under which conditions, and with what escalation paths when deadlines approach.

Real-World Workflows: From Concept to Execution

Use Case 1: Maintenance Request Escalation

A property management company uses FacilityBot to receive HVAC repair tickets from tenants. Through Zapier, any repair estimate over $500 automatically generates an ApproveThis request sent to both the facility supervisor and accounting. Approvers receive email notifications with embedded approve/reject buttons – no login required. Once approved, FacilityBot automatically dispatches the vendor.

Use Case 2: Hybrid Workplace Governance

An enterprise with hot-desking policies routes desk booking requests through ApproveThis when employees exceed their allotted office days. The system checks Outlook calendars against workplace policies, only escalating exceptions to department managers. Approved bookings sync back to FacilityBot’s space management system in real time.

Use Case 3: Visitor Management Compliance

A defense contractor automates visitor approvals by connecting FacilityBot’s check-in system to ApproveThis’ security workflows. Requests containing certain keywords (e.g., "foreign national" or "sensitive area access") trigger multi-stage approvals involving both security and project leads. Denied requests automatically notify reception via FacilityBot.

Technical Integration Made Simple

Connecting ApproveThis and FacilityBot through Zapier requires no coding. Start by creating a Zap that triggers on FacilityBot events like "New Fault Report" or "Desk Booking Request." Map relevant data fields (cost estimates, requestor details) to ApproveThis’ approval template. Configure approval rules – set thresholds for auto-approval, define approver groups, and establish escalation timers. Finally, set up return triggers to update FacilityBot once ApproveThis finalizes decisions.

Cross-Functional Benefits

Facility Teams

Reduce time spent chasing down approvers with automated reminders and deadline escalation. Integrate budget controls by requiring finance sign-off on high-cost service orders before vendors are dispatched.

Finance Departments

Gain visibility into pending facility expenditures through ApproveThis’ dashboard. Enforce spending policies by embedding approval thresholds directly into maintenance workflows.

HR & Operations

Maintain hybrid workplace policies without micromanaging. Auto-route desk booking exceptions to managers while allowing compliant requests to process instantly.

Critical Features That Make It Work

ApproveThis adds unique capabilities to FacilityBot’s foundation:

• Email-Based Decisions: Approvers without FacilityBot licenses can still validate requests
• Delegation Rules: Auto-reassign approvals during vacations without workflow disruption
• Audit Trails: Maintain compliance records showing who approved what – and why

Getting Started: First Steps

Begin by identifying high-friction approvals in your current FacilityBot workflows. Common starting points include maintenance costs exceeding $X, after-hours space bookings, or visitor access to secure zones. Build an ApproveThis template mirroring your existing manual process, then test escalation rules and conditional logic. Most teams launch their first integrated workflow within 48 hours.

The Bottom Line

Organizations using FacilityBot with ApproveThis typically see 65% faster approval turnaround on service requests and 80% reduction in compliance exceptions. By embedding intelligent approval automation into facility workflows, teams maintain agility without sacrificing oversight.

Ready to transform your operations? Start your ApproveThis trial or explore FacilityBot integrations to see live workflow examples. For complex use cases, request a custom demo showcasing approval automation tailored to your industry.